Procurement Associate

Hydrogen Group; Juno Beach (FL); On-site; USD 29,000 - 36,000; Full time

Job summary

Hydrogen Group is seeking a Procurement Associate for a 12-month contract in Juno Beach, FL. The role focuses on supporting procurement activities from request through completion, coordinating RFQs and POs, and maintaining documentation.

You will work with internal stakeholders and suppliers to ensure alignment with budgets and timelines, while assisting contract administration and recordkeeping in a fast-paced environment.

Qualifications

• Bachelor's degree or higher in a related field is preferred.
• Experience in procurement, sourcing, purchasing, or a related field is beneficial.
• Familiarity with RFQs, purchase orders, supplier communications, or contract administration is a plus.

Responsibilities

• Support procurement activities and sourcing initiatives from request through completion.
• Coordinate RFQs, POs, and supplier communications.
• Assist with contract administration activities, renewals, amendments, and tracking.
• Maintain procurement documentation and records.

Skills

Organizational skills

Communication

Stakeholder management

Attention to detail

Procurement processes

Documentation

Vendor management

Time management

Education

Bachelor's degree in Business / Supply Chain / Procurement

Tools

Procurement systems

Job description

PROCUREMENT ASSOCIATE

LOCATION: Juno Beach, FL

DURATION: 12-Month Contract

PAY: $21-26/hr

Job Responsibilities

• Supporting procurement activities and sourcing initiatives from request through completion.
• Partnering with internal stakeholders to understand requirements, specifications, budgets, and timelines.
• Coordinating with suppliers and internal teams to support sourcing events and procurement transactions.
• Preparing and issuing Requests for Quotation (RFQs) to suppliers.
• Supporting purchase order creation and processing while ensuring alignment with approved quotes and budgets.
• Processing change orders related to scope, cost, or schedule adjustments.
• Maintaining accurate procurement documentation and records.
• Supporting contract administration activities, including renewals, amendments, and tracking.
• Maintaining positive and professional relationships with suppliers and vendors.

Essential Duties and Job Functions

• Partner with business units to understand project scope, specifications, procurement requirements, and timelines.
• Provide guidance to internal stakeholders regarding procurement processes, procedures, and policy requirements.
• Coordinate across internal teams to resolve procurement issues and support timely delivery of goods and services.
• Prepare and issue RFQs to qualified suppliers.
• Coordinate supplier communications, questions, clarifications, and bid submission timelines.
• Track, organize, and maintain supplier proposals and supporting documentation.
• Support basic commercial evaluations of supplier bids and proposals.
• Create and process purchase orders within the procurement system.
• Review purchase orders to ensure alignment with approved quotes, budgets, specifications, and requirements.
• Process change orders related to changes in scope, cost, or schedule.
• Ensure appropriate approvals and supporting documentation are obtained for change orders.
• Maintain accurate revision history and documentation for procurement changes.
• Maintain procurement records, including supplier quotes, purchase orders, contracts, and related documentation.
• Assist with contract administration activities, including renewals, amendments, and contract tracking.
• Follow established procurement policies, procedures, and compliance requirements.
• Communicate with suppliers to address questions, resolve issues, and support timely delivery.
• Develop and maintain positive working relationships with internal stakeholders and vendors.

Knowledge & Skills

• Strong organizational and administrative skills.
• Strong written and verbal communication skills.
• Ability to work effectively with internal stakeholders and external suppliers.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities, deadlines, and procurement activities.
• Strong follow-up and problem-solving skills.
• Basic understanding of procurement and sourcing processes.
• Ability to review and organize supplier quotes, proposals, purchase orders, and contracts.
• Ability to understand and follow procurement policies and procedures.
• Strong documentation and recordkeeping skills.
• Ability to work effectively in a fast-paced environment.
• Professional and collaborative approach to vendor and stakeholder management.
• Proficiency with computer applications and procurement systems.

Education & Experience

• Bachelor's degree in Business, Supply Chain Management, Procurement, Finance, or a related field preferred.
• Experience in procurement, sourcing, purchasing, supply chain, or a related field preferred.
• Experience supporting RFQs, purchase orders, supplier communications, or contract administration is a plus.
• Familiarity with procurement systems and purchasing processes preferred.
• Experience working with vendors and internal business stakeholders is desirable.