Procurement/Project Assistant

Design Hire LLC; Lexington (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Design Hire LLC in Lexington, VA is seeking a procurement specialist to review project takeoffs, place orders, and confirm quantities, pricing, and delivery dates.

You will track orders through shipping, expediting critical materials when schedules demand, and coordinate with project managers, designers, and vendors to resolve delays and ensure accurate deliveries.

Candidates should have experience in plumbing/MEP procurement, strong organization, and facility with ERP or purchasing systems.

Qualifications

• Experience in procurement, purchasing, or material coordination within plumbing, mechanical, MEP, construction, or related environments.
• Familiarity with pipe, fittings, valves, and common MEP/construction material terminology.
• Experience working from material lists, takeoffs, BOMs, or similar project documentation.
• Comfortable communicating directly with vendors and following orders through final delivery.

Responsibilities

• Review project takeoffs and material requirements, place purchase orders, and confirm quantities, pricing, availability, and expected delivery dates.
• Track materials from initial order through shipment and final delivery, maintaining visibility into open orders, backorders, lead times, and potential delays.
• Expedite critical materials when project schedules require earlier delivery and proactively resolve vendor, shipping, quantity, or availability issues.
• Coordinate material needs and order status with project managers, designers, fabrication/shop personnel, field teams, vendors, and suppliers.
• Maintain organized purchasing and project records while helping ensure the correct materials arrive at the correct location when required.

Skills

Procurement coordination

Vendor communication

ERP systems

Tools

ERP systems

Job description

Responsibilities

• Review project takeoffs and material requirements, place purchase orders, and confirm quantities, pricing, availability, and expected delivery dates.
  
• Track materials from initial order through shipment and final delivery, maintaining visibility into open orders, backorders, lead times, and potential delays.
  
• Expedite critical materials when project schedules require earlier delivery and proactively resolve vendor, shipping, quantity, or availability issues.
  
• Coordinate material needs and order status with project managers, designers, fabrication/shop personnel, field teams, vendors, and suppliers.
  
• Maintain organized purchasing and project records while helping ensure the correct materials arrive at the correct location when required.
  

Qualifications

• Previous experience in procurement, purchasing, project coordination, or material coordination within plumbing, mechanical, MEP, construction, or a related environment.
  
• Familiarity with pipe, fittings, valves, and common MEP/construction material terminology strongly preferred.
  
• Experience working from material lists, takeoffs, BOMs, or similar project documentation.
  
• Comfortable communicating directly with vendors and following orders through final delivery.
  
• Strong organizational skills with the ability to manage multiple active orders and projects simultaneously.
  
• Ability to recognize scheduling risks and proactively follow up on delayed or backordered material.
  
• Basic computer proficiency and experience working with purchasing, accounting, ERP, or construction management systems.
  
• Fire sprinkler industry experience is helpful but not required.
  

Equal Employment Opportunity Statement

Design Hire is proud to be an Equal Employment Opportunity / affirmative Action employer. It is our policy to consider for employment all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Employment Eligibility: If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.