Manager, Procurement

NJ TRANSIT; Newark (NJ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Comprehensive family health insurance

Flexible Benefits/Pre-Tax Commuter

Life Insurance

Paid Leave

Tuition Assistance

401(a) Retirement contribution

401(k) company match

457(b) Deferred Savings Plan

Job summary

NJ TRANSIT is seeking a Procurement Manager who will supervise a team of procurement professionals and drive high-value solicitations and complex contracts. You will shape category strategies, review RFPs/IFBs, and manage contracts through life cycles, ensuring compliance with FTA and state regulations.

The role requires strong leadership, strategic sourcing expertise, and experience with construction procurements, with a focus on delivering value and executive-level collaboration.

Qualifications

• Bachelor’s degree and 10 years of related experience (or substitution).
• Master’s degree, professional license, or certification preferred.
• Demonstrated experience managing a team of professionals.
• 4 years of experience within the procurement category; construction/project mgmt required.
• Public procurement processes preferred.

Responsibilities

• Lead a small team of procurement professionals to manage solicitations and contracts.
• Develop category strategies and review solicitations (RFPs/IFBs).
• Oversee construction contracts and change management through contract life cycle.
• Ensure compliance with agencies, FTA, state statutes and policies.

Skills

Leadership

Communication

KPIs

Scheduling

Cost analysis

Strategic sourcing

Supplier relationship

Contract writing

Regulatory knowledge

Education

Bachelor’s degree

Master’s degree preferred

Tools

ECMS

Microsoft Office

Oracle ERP

Bid Express

Job description

Move Forward with us! At NJ TRANSIT, you’ll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time- and we’re looking to hire talented folks with a commitment to excellence.

Summary

Supervises procurement professionals and leads and executes high value and/or high volume, strategic or otherwise complex procurements under the general direction of Procurement & Logistics Department senior management. Interacts professionally with executive leadership.

Roles And Responsibilities

Solicitation & Contract Management Responsibilities

• Manages a small team of procurement professionals in the execution of a portfolio of procurement projects, to manage solicitations and contracts.
• Solicitations assigned to a Manager typically are large sized procurements; large volume procurements across a category; category-wide solicitations; or a mega-project solicitation. The activities managed or executed include:
• Development of procurement category strategies.
• Generation and reviews of solicitations (Requests for Proposals (RFPs) and Invitations for Bids (IFBs)).
• Tracking of construction procurements through the Board process to contract award.
• Coordination of contract approval and execution.
• All other tasks and documentation of the procurement process.
• Manages construction contracts and associated change through the life cycle of the contract, including:
• Management of construction contract changes, disputes and claims.
• Performance of contract administration
• Tracks change orders through the Board process to execution.
• Assurance that all solicitation and contract management are conducted in accordance with all agencies, FTA and State statutes, regulations, and policies. Systems of Record

Systems Of Record Responsibilities

• Assures all work is conducted within the currently approved systems of record or, where manual processes are employed, that documents are properly maintained in conformance with document control policies.
• Provides feedback and input on planned or new systems.

Training Responsibilities

• Seeks out and gains training to increase proficiency in procurement, procurement categories, or other appropriate topics.
• Assures that team members are current with all required training and are engaging in development for future roles within the department and beyond wherever possible. Develops and or delivers training where needed to advance the transparency and efficiency of the department.
• Assures all members of the team have Development Plans, Goals, and Rated Accomplishments

Leadership Responsibilities

• Identifies, distributes, and balances the team’s workloads and tasks in accordance with established workflow policies and procedures, skill levels and/or specializations.
• Expands category expertise horizontally or vertically in procurement and encourages the development of team members expertise.
• Manages team members including coaching, mentoring, advising, career development, and succession planning.
• Reviews, corrects, and provides feedback on the work of the Manager’s team or work performed under Manager’s direction by other contributors.
• Collaborates with and advises colleagues on a regular basis to continuously improve the Procurement & Logistics Department.
• Provides advice to the leadership of the Procurement & Logistics Department as a member of the Procurement & Logistics Management Team.

Other Responsibilities

• Plans, assigns, tracks, reports on team activities with the end result being professional, transparent, efficient execution of duties.
• Collaborates with customers and client departments on their procurements.
• Develops and maintains professional working relationships between the Manager’s team and key business partners to fully understand business needs, plan for future work, advise on engagement with procurement, and mitigate interdepartmental problems.
• Plans, prepares, leads, and organizes customer service meetings for clients within the team’s portfolios. Runs reports to track the team’s progress in order to ensure deliverables and timelines are met.
• Considers and promotes strategic solutions to create efficiencies and greatest value for NJTRANSIT and promotes DBE considerations in such Strategies.
• Works on special projects assigned by the Director or Senior Director.
• Performs other duties as assigned by Procurement Leadership.

This Position Supervises

• Purchasing Agent
• Contract Specialist
• Sr Contract Specialist
• Lead Contract Specialist

Education, Experience And Qualifications

• Bachelor’s degree and 10 years of related experience. One year of closely related work experience can be substituted for each year of education required.
• Master’s degree, Professional License, or Certification preferred. Master's degree may be allowed to replace 1 years of experience.
• Demonstrated experience managing a team of professionals.
• 4 years of experience within the procurement category; construction and project management is required.
• Public Procurement Processes preferred.

Knowledge And Skills

Technology

• Must be able to work proficiently in the following Systems of Record: ECMS, Microsoft Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint, Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or under development. Systems may change over time.

Communication

• Must be able to perform active listening and have excellent written and verbal communication skills required.
• Must be able to develop and deliver executive and board level presentations.

Leadership

• A demonstrated track record of interacting with executive leadership and managing other professionals is required.

A demonstrated track record of implementing strategic solutions that advance the interests of the enterprise.

Procurement

• Must be able to use KPIs.
• Must have experience with scheduling and cost analysis.
• Must have experience with Strategic Sourcing or Supplier Relationship Management.
• Must be proficient in Contract Writing and Negotiations.
• Must understand the regulatory and statutory basis for public procurements.

Certificates, Licenses, Registrations

• See Education, Experience, and Qualifications

Working Environment

• Business-casual office

Physical Demands

• Office work

At NJ Transit, you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans
• 401(a) - Retirement plan with a 6% employer contribution
• 401(k) - Retirement saving plan with up to an 3% company match
• 457(b) - Deferred Savings Plan

NJ TRANSIT is an Equal Opportunity Employer