Procurement & Pricing Coordinator

That Fish Place- That Pet Place; Lancaster (Lancaster County); On-site; USD 36,000 - 48,000; Full time

Job summary

That Fish Place – That Pet Place recruits a Purchasing Assistant to support the Purchasing Department with administrative tasks, invoice processing, and vendor data maintenance. The ideal candidate is highly organized and detail-oriented, comfortable working with numbers, pricing information, and competitor data.

You will collaborate with Purchasing, Accounting, Inventory, and Store Operations to ensure accurate product data, timely payments, and confidential handling of vendor information while

Qualifications

• High school diploma or equivalent.
• Experience in administrative, purchasing, inventory, accounting, retail, or related field preferred.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Basic to intermediate Microsoft Excel skills.
• Ability to work with numbers, pricing, and spreadsheets.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to maintain confidentiality.
• Ability to work independently while also contributing to a team.

Responsibilities

• Provide day-to-day administrative support to the Purchasing Department.
• Assist Buyers with purchase orders, vendor correspondence, product information, and other purchasing-related activities.
• Maintain accurate vendor records, pricing information, product information, and purchasing documentation.
• Communicate with vendors regarding pricing, promotions, product information, invoices, and discrepancies as directed.
• Assist with researching product costs, availability, and vendor terms.
• Follow up with vendors on outstanding questions, credits, pricing discrepancies, and promotional information.
• Review vendor invoices for accuracy, including quantities, costs, products, discounts, freight, and applicable promotional pricing.
• Verify invoices against purchase orders, receiving information, and agreed-upon vendor pricing.
• Identify and resolve invoice discrepancies with vendors and appropriate internal departments.
• Approve invoices within established company procedures and authorization limits.
• Submit approved invoices for timely processing and payment.
• Maintain documentation related to invoice discrepancies and resolutions.
• Track vendor promotions, rebates, discounts, allowances, and other promotional programs.
• Maintain an organized record of promotional dates, requirements, participating products, and vendor commitments.
• Communicate promotional information to appropriate internal departments.
• Monitor promotional activity to ensure eligible products and vendor programs are properly reflected in company systems.
• Assist with reconciling promotional credits and allowances received from vendors.
• Follow up with vendors when expected promotional credits or discounts have not been received.

Skills

Attention to detail

Organizational skills

Time-management

Excel

Numbers and pricing

Communication skills

Confidentiality

Independence + teamwork

Education

High school diploma

Tools

ERP system

Inventory management system

Retail POS system

Accounts payable experience

Job description

That Fish Place – That Pet Place recruits a Purchasing Assistant to support the Purchasing Department with administrative tasks, invoice processing, and vendor data maintenance. The ideal candidate is highly organized and detail-oriented, comfortable working with numbers, pricing information, and competitor data.

You will collaborate with Purchasing, Accounting, Inventory, and Store Operations to ensure accurate product data, timely payments, and confidential handling of vendor information while