Procurement & P2P Specialist (Hybrid)

Harvarduniversity; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Harvard University’s FAS seeks a Procurement Administrator to provide day-to-day procurement support, guidance, and compliance with university policies. The role partners with Contract Managers and Central Procurement to streamline requisitions, POs, shipping, and supplier onboarding.

The position requires a bachelor's degree and at least three years of relevant experience, with strong service, communication, and organizational skills.

Qualifications

• Bachelor's degree or equivalent work experience.
• Minimum of 3 years' relevant work experience.
• Experience in higher education or regulated environments.
• Knowledge of procure-to-pay processes, including requisitioning, purchasing cards, eProcurement systems, and supplier management.

Responsibilities

• Provide responsive procurement support and guidance to FAS departments regarding purchasing processes, procedures, and requirements.
• Assist departments with the preparation and submission of requisitions, approvals (as needed) ensuring requests are complete, accurate, and compliant with University policies and procedures.
• Respond to and resolve questions related to requisitions, purchase orders, shipping, freight charges, and other purchasing-related issues.
• Provide guidance to departments regarding procurement policies, procedures, and applicable purchasing requirements.
• Support departments with Amazon account questions, access issues, purchasing concerns, and other Amazon‑related procurement matters.
• Review procurement requests, supplier onboarding requests and assist departments in identifying appropriate purchasing processes and solutions.
• Collaborate with the Contract Manager, Sourcing Specialist, and Central Procurement team on procurement initiatives, projects, process improvements, and other departmental needs as assigned.
• Coordinate with appropriate procurement team members to escalate and resolve complex purchasing, supplier, contract, or policy‑related issues.
• Maintain effective working relationships with FAS departments, suppliers, and internal stakeholders.
• Provide back‑up support to the Card Administrator, including assisting with purchasing card‑related activities, inquiries, new card applications, and administrative processes.
• Assist with monitoring procurement activities to ensure compliance with University policies, procedures, and applicable financial requirements.
• Maintain accurate procurement records and documentation and assist with reporting, audits and administrative activities as needed.
• Identify recurring departmental questions/training opportunities or process challenges and recommend opportunities to improve procurement processes, resources, and customer service.
• Participate in special projects and other procurement initiatives as assigned

Skills

Customer service

Communication

Organization

Multitasking

Team collaboration

Education

Bachelor's degree or equivalent

3 years of experience

Tools

Jaggaer

Oracle ERP

Microsoft Office

Job description

Harvard University’s FAS seeks a Procurement Administrator to provide day-to-day procurement support, guidance, and compliance with university policies. The role partners with Contract Managers and Central Procurement to streamline requisitions, POs, shipping, and supplier onboarding.

The position requires a bachelor's degree and at least three years of relevant experience, with strong service, communication, and organizational skills.