Strategic Procurement Specialist (Hybrid)

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Health insurance from day one

Retirement plan

Wellbeing resources

Commuter benefits

Tuition assistance

Job summary

Harvard University, Faculty of Arts and Sciences is seeking a Procurement Administrator to provide day-to-day procurement support across departments, ensuring efficiency, accuracy, and compliance with university policies. The role collaborates with the Contract Manager, Sourcing Specialist, and Central Procurement team.

The successful candidate will handle requisitions, vendor questions, and purchasing-card workflows, while maintaining records and supporting process improvements.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 3 years’ relevant work experience.
• Experience with procure-to-pay processes and ERP systems.
• Strong customer service and clear policy communication.
• Excellent organization and ability to manage multiple priorities.

Responsibilities

• Provide procurement support and guidance to FAS departments.
• Assist with requisitions, approvals, and process compliance.
• Respond to questions on requisitions, orders, and shipping.
• Guide departments on procurement policies and requirements.
• Coordinate with Contract Manager and Central Procurement on initiatives.
• Maintain procurement records and assist audits.

Skills

Customer service

Communication

Cross-functional collaboration

Procurement knowledge

Policy explanation

Attention to detail

Organizational skills

Multitasking

Education

Bachelor’s degree or equivalent

3 years relevant work experience

Tools

Microsoft Office

Jaggaer

Oracle

Job description

Harvard University, Faculty of Arts and Sciences is seeking a Procurement Administrator to provide day-to-day procurement support across departments, ensuring efficiency, accuracy, and compliance with university policies. The role collaborates with the Contract Manager, Sourcing Specialist, and Central Procurement team.

The successful candidate will handle requisitions, vendor questions, and purchasing-card workflows, while maintaining records and supporting process improvements.