Procurement Administrator - Hybrid, Policy & Supplier Support

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Procurement Administrator to deliver day-to-day procurement support and guidance to FAS departments. You will handle requisitions, POs, and shipping questions, working with Contract Managers and Central Procurement to implement process improvements.

You will participate in back-up purchasing card duties, maintain records, and ensure adherence to university policies and financial controls while providing excellent customer service.

Qualifications

• Experience in higher education, healthcare, government, or another regulated environment.
• Knowledge of procure-to-pay processes, requisitions, POs, and supplier management.
• Strong customer service, clear policy communication, and multi-priority management.

Responsibilities

• Provide responsive procurement support and guidance to FAS departments on processes and requirements.
• Assist with requisitions, approvals, and ensuring completeness and compliance with policies.
• Resolve questions on requisitions, POs, shipping, freight, and related issues.
• Support Amazon account questions and related procurement matters.
• Collaborate on procurement initiatives and process improvements.
• Maintain procurement records, assist with audits, and monitor compliance.

Skills

Customer service

Communication

Organizational skills

Attention to detail

Cross-functional collaboration

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office

ERP systems (e.g., Jaggaer or Oracle)

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Procurement Administrator to deliver day-to-day procurement support and guidance to FAS departments. You will handle requisitions, POs, and shipping questions, working with Contract Managers and Central Procurement to implement process improvements.

You will participate in back-up purchasing card duties, maintain records, and ensure adherence to university policies and financial controls while providing excellent customer service.