Procurement Operations Specialist

Amerisource Solutions; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

MGT is seeking an experienced procurement professional to manage PO processing and supplier coordination in the United States. You will create POs, validate details, and monitor orders from requisitions to delivery, ensuring accuracy and compliance with procedures.

The role emphasizes attention to detail, strong communication, and proficiency with ERP/Salesforce tools. A bachelor's degree or diploma and 1+ year exposure to procurement or shared services are preferred.

Qualifications

• Experience in procurement operations, PO processing, and related processes.
• Knowledge of procure-to-pay, supplier acknowledgments, and shipment tracking.
• Strong attention to detail and accurate transactional data handling.
• Excellent written English and professional email communication.
• Ability to learn ERP/CRM tools and maintain records with confidentiality.

Responsibilities

• Create and maintain POs from approved requisitions, sales orders, BOMs, and instructions.
• Validate PO details, pricing, supplier info, and delivery requirements.
• Process approved PO revisions, cancellations, and attachments.
• Coordinate with suppliers for acknowledgments, shipments, and delivery dates.
• Monitor orders (pending, overdue, partially shipped) and perform follow-ups.
• Identify discrepancies between POs, shipments, receipts, and invoices.
• Support returns, RMAs, supplier returns, and restocking docs.
• Track API/EDI integration and escalate workflow issues as needed.
• Prepare procurement status, backlog, and exception reports; maintain auditable records.
• Assist data-quality checks and process-improvement initiatives.

Skills

Procurement ops

PO processing

Attention to detail

Written English communication

ERP systems

MS Excel

Record keeping

Time management

Confidentiality

Education

Bachelor's degree or diploma

Tools

Salesforce

ERP systems

Supplier portals

CRM platforms

Job description

Who We Are

MGT is a leading provider of technology and advisory solutions serving state, local, and education government agencies (SLED) across the United States. Through client partnerships, MGTs almost 1,200 employees impact communities for good by managing and securing critical networks, solving complex human capital and fiscal problems, elevating education systems, and advancing equity as a performance imperative. MGT partners with thousands of agencies as a trusted advisor delivering solutions that improve technology, operational, and economic performance to help communities thrive.
Founded in 1975, MGT initiated an ambitious restart in 2016, broadening the solutions portfolio to provide the most specialized solutions, tackling the most mission-critical problems that live at the top of the public agency leadership agenda. MGT drives over 20% compound annual organic growth and utilizes programmatic mergers and acquisitions to grow capabilities, attract top talent, and accelerate growth scale. Since 2020, MGT has successfully completed 13 acquisitions, driving over 60% compound annual inorganic growth.

Key Responsibilities

• Create and maintain purchase orders (POs) using approved requisitions, sales orders, quotations, Bills of Materials (BOMs), and buyer instructions.
• Validate purchase-order details, supporting documents, quantities, pricing, supplier information, and delivery requirements.
• Process approved purchase-order revisions, cancellations, attachments, and administrative updates.
• Coordinate with suppliers to obtain order acknowledgments, confirmations, shipment details, tracking information, and expected delivery dates.
• Monitor pending, overdue, partially shipped, and unconfirmed orders and conduct timely supplier follow-ups.
• Identify discrepancies between purchase orders, supplier acknowledgments, shipments, receipts, and invoices.
• Support returns, Return Merchandise Authorization (RMA), supplier returns, cancellations, and restocking documentation.
• Monitor API/EDI integration and workflow exceptions and elevate issues to the appropriate teams.
• Prepare procurement status reports, backlog reports, exception reports, and service-level reports.
• Maintain accurate, complete, and auditable procurement records in the designated systems.
• Support data-quality checks, supplier and item-data cleanup, and process-improvement initiatives.
• Follow established procurement procedures, approval workflows, confidentiality requirements, and information-security policies.
• Escalate pricing changes, contractual issues, missing approvals, funding concerns, and other non-standard exceptions to onshore buyers.

Required Skills and Qualifications

• Experience in procurement operations, purchase-order processing, order management, supply chain, logistics, accounts payable research, or shared services.
• Understanding of purchase orders, supplier acknowledgments, shipment tracking, returns, and procure-to-pay processes.
• Strong attention to detail and accuracy in handling transactional data and documentation.
• Excellent written English and professional email communication skills.
• Ability to identify discrepancies and maintain accurate records.
• Proficiency in MS Excel, email, and documentation tools.
• Ability to learn and work with ERP systems, CRM platforms, supplier portals, and workflow tools.
• Strong organizational skills, queue management, follow-up, and time management.
• Ability to maintain confidentiality and follow established approval and escalation procedures.

Preferred Qualifications

• At least 1 year of relevant experience in procurement operations, order management, shared services, logistics, or accounts payable research.
• Exposure to U.S. business operations or technology distribution.
• Experience with Salesforce, ERP systems, supplier portals, or service-center queues.
• A bachelors degree or relevant diploma; equivalent experience may also be considered.
• Procurement, supply-chain, or shared-services training is an advantage.