Procurement Operations Specialist

Ursus, Inc.; Southfield (MI); Hybrid; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with company match

Commuter benefits

Job summary

Ursus, Inc. in Southfield, MI is seeking a Procurement Operations Specialist to provide transactional procurement support within the Global Supply Chain.

The role focuses on high-volume PR/PO processing in Coupa and SAP, ensuring accuracy and policy compliance while partnering with GSMs, Engineering, Finance, and Supplier Quality to sustain operations. Ideal candidates have 3+ years in procurement operations, strong Excel skills, and a proven ability to manage complex transactions independently.

Qualifications

• High-volume procurement experience with accuracy and timeliness.
• Strong data validation, cost center and PO management knowledge.
• Proficiency in Coupa and SAP for procurement transactions.
• Experience supporting Global Supply Managers and cross-functional teams.

Responsibilities

• Create, process, and manage PRs/POs in Coupa and SAP.
• Monitor open POs, approvals, receipts, and closures.
• Validate data accuracy, cost centers, and pricing for POs.
• Coordinate with GSMs, Engineering, Finance, and Suppliers.

Skills

Detail-oriented

Procurement

Excel proficiency

Independent worker

Tools

Coupa

SAP

Microsoft Excel

Job description

JOB TITLE: Procurement Operations Specialist
LOCATION: Southfield, MI (Hybrid)
PAY RANGE: $29/hr.
DURATION: Through 03/31/2027

POSITION SUMMARY

The Procurement Operations Specialist will provide dedicated transactional procurement support to the Global Supply Chain organization. This role will be responsible for high-volume processing and management of purchase requisitions (PRs), purchase orders (POs), scheduling agreements, supplier documentation, and related procurement activities within Coupa and SAP. The ideal candidate is highly process-oriented, detail-focused, and capable of independently managing procurement transactions while partnering closely with Global Supply Managers (GSMs), Engineering, Finance, Program Management, and Supplier Quality teams to ensure uninterrupted business operations and accurate execution of purchasing activities.

RESPONSIBILITIES

• Purchase Order Administration
  • Create, process, and manage purchase requisitions and purchase orders in Coupa and SAP.
  • Convert approved requisitions into executable purchase orders while ensuring compliance with company purchasing policies.
  • Process standard direct POs, tooling POs, engineering development orders, prototype orders, and production-related purchasing transactions.
  • Support purchase contract creation, revisions, scheduling agreements, releases, and amendments.
  • Monitor open purchase orders and follow up on approvals, receipts, invoicing, and PO closures.
• Procurement Transaction Support
  • Serve as the primary resource for day-to-day procurement transactions and system activities.
  • Validate purchasing data accuracy, account assignments, WBS elements, cost centers, pricing, and approval routing.
  • Assist Global Supply Managers with PO maintenance, change orders, supplier onboarding documentation, and purchasing system requirements.
  • Support invoice reconciliation and resolution of procurement-related discrepancies.
• Cross-Functional Coordination
  • Work closely with Supply Chain, Engineering, Finance, Manufacturing, and Program Management teams to understand purchasing requirements and execute transactions.
  • Coordinate with suppliers to obtain required documentation and resolve procurement administrative issues.
  • Escalate transaction delays, approval bottlenecks, and system issues to appropriate stakeholders.
• Reporting & Compliance
  • Maintain procurement records and documentation in accordance with company policies.
  • Generate reports related to open POs, aging approvals, spending activity, and transaction status.
  • Ensure adherence to procurement governance, delegation of authority requirements, and purchasing controls.
  • Support internal and external audit requests related to procurement transactions.
  • Process Improvement
  • Identify opportunities to improve procurement transaction efficiency and data quality.
  • Support ongoing system enhancements and process automation initiatives within Coupa and SAP.

QUALIFICATIONS

• 3+ years of experience in Procurement Operations, Purchasing, Supply Chain Operations, or related fields.
• Advanced experience processing purchase requisitions and purchase orders within Coupa.
• Advanced experience using SAP for procurement transactions.
• Strong understanding of:
  • Purchase Orders (POs)
  • Purchase Requisitions (PRs)
  • Purchase Contracts
  • Scheduling Agreements
  • Invoice Processing
  • Supplier Master Data
• Proven ability to manage high transaction volumes with exceptional accuracy.
• Strong proficiency in Microsoft Excel.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.

PREFERRED QUALIFICATIONS

• Experience in automotive or manufacturing environments.
• Familiarity with tooling, prototyping, engineering development, and production purchasing activities.
• Experience supporting Global Supply Managers, Buyers, or Category Managers.
• Knowledge of procurement compliance and approval workflows.
• Experience with Coupa implementation or system transition activities.

ADDITIONAL DETAILS

• Process procurement transactions accurately and on time.
• Eliminate administrative bottlenecks impacting Supply Chain execution.
• Reduce PO cycle times and approval delays.
• Maintain high data quality within Coupa and SAP.
• Enable GSMs to focus on strategic sourcing, negotiations, supplier management, and commercial activities.

BENEFITS SUMMARY

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

FAIR CHANCE POLICY

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.