Procurement Officer - Buyer

Western State Hospital; Staunton (VA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Retirement with cash match

Health, Vision, and Dental insurance

Life insurance

Paid time off

Job summary

Western State Hospital is seeking a Procurement Officer - Buyer to join the purchasing team. You will procure supplies, equipment, and services through the eVA system, issue solicitations, and manage vendor contracts with strict documentation.

Responsibilities include evaluating requisitions, ensuring SWaM goals, preparing dashboards, and maintaining compliance with procurement policies. The role requires certification in Virginia contracting (VCA/VCO) or the ability to obtain them within the

Qualifications

• Knowledge of state procurement rules, regulations, policies, and procedures to purchase goods and services for the Hospital.
• Strong computer skills with knowledge of the hospital’s accounting system and the state’s electronic procurement system, eVA.
• Certification in the Virginia professional purchasing field: VCA and VCO required, or ability to obtain within defined timelines.

Responsibilities

• Perform procurement and contracting responsibilities in compliance with the Virginia Agency Procurement and Surplus Property Manual.
• Ensure SWAM Vendors are secured when appropriate and support SWaM Procurement Plan goals.
• Analyze purchase requisitions for accuracy, completeness and coding consistency.
• Provide information on SWAM vendors and non-certified businesses to encourage certification.
• Assist with preparation of monthly dashboard reporting and review SPCC logs.

Skills

Procurement knowledge

Vendor management

Compliance and documentation

Education

Virginia Contracting Associate (VCA) / Virginia Contracting Officer (VCO)

Tools

eVA Procurement System

Job description

Title: Procurement Officer - Buyer

State Role Title: Procurement Officer I

Hiring Range: $55,000 to $85,000

Pay Band: 4

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Location: Western State Hospital

103 Valley Center Drive, Staunton, VA 24401.

Who We Are

Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation "Learning" programs.

WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.

Position Overview

Western State Hospital is seeking a Procurement Officer - Buyer to serves as a member of the purchasing team for Western State Hospital and the Center for Children and Adolescents. The employee is responsible for procuring a wide range of supplies, equipment, and services through the eVA Procurement System, issuing solicitations via Quick Quote, utilizing existing contracts and mandatory sources, and awarding purchases in accordance with Invitations for Bid or Requests for Proposal. The employee also prepares and maintains WSH vendor contract files, ensuring full compliance with procurement requirements and proper documentation of justifications, vendor evaluations, and solicitation materials.

Key Responsibilities

• Perform procurement and contracting responsibilities in compliance with the Virginia Agency Procurement and Surplus Property Manual. Ensure that SWAM Vendors are secured when appropriate. Support executive orders and the goals of the Agency SWaM Procurement Plan when making vendor sourcing decisions for goods and services


• Analyze purchase requisitions submitted by end users for accuracy, completeness and coding consistency


• Provide information regarding the name and phone number of any potential SWAM Vendors and commodities where few or no SWAM Vendors are available. Provide non-certified businesses information and encouragement to obtain certification for SWAM.


• Performs bid evaluations to determine lowest, responsive/responsible bidder within compliance with APSPM guidelines. Seeks guidance as necessary with WSH, CO or DGS


• Assist with Preparation of Monthly Dashboard reporting, Reviews SPCC logs and communicates exception noted to Supervisor for distribution and completion of the Dashboard


• Responds to requests for audit documentation timely and promotes internal controls and policy compliance

This Position Is Eligible For

• retirement with cash match


• health, vision, and dental insurance


• life insurance


• paid time off; sick time; family/personal time; and community service time

Minimum Qualifications

• Knowledge of state procurement rules, regulations, policies, and procedures to purchase goods and services for the Hospital


• Strong computer skills with knowledge of the hospital’s accounting system and the state’s electronic procurement system, eVA


• Certification in the Virginia professional purchasing field: Virginia Contracting Associate (VCA) and Virginia Contracting Officer (VCO) required, or ability to obtain VCA certification within six months of employment and VCO certification within one year after obtaining VCA.

Additional Considerations

• High School Diploma


• Associate's degree or higher


• Bilingual


• Veteran or veteran spouse

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.

Under Virginia Code

• 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at [phone] during business hours (8:00 a.m. to 5:00 p.m.).

Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.

Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.