Procurement Officer

utaustin; Utah; On-site; USD 43,000 - 53,000; Full time

Job summary

UT Austin's Department of Integrative Biology is seeking a Procurement Officer to provide administrative support and manage purchasing for a large research department.

Responsibilities include creating purchase orders in PBO/PB3/PB4, administering UT Market orders through FRMS, managing procurement cards, coordinating vendor relations, and assisting with audits. Applicants must have a high school diploma and strong customer service.

Qualifications

• High school diploma or GED with 2+ years of experience; strong customer service and communication skills.
• Experience with MS 365 and university financial applications.
• Ability to work independently or in a team.

Responsibilities

• Handle procurement duties and create purchase orders in UT systems.
• Manage Department Procurement Card and assist users.
• Coordinate vendor relations and new vendor setup.
• Assist with accounting issues and audits; disencumber PO.
• Conduct inventory and tagging of equipment; ensure insurance.
• Coordinate vehicle driving tests and driver certification.
• Support Graphics Service Center printing services and payments.

Skills

Customer service

MS 365

Teamwork

Independent work

Education

High school diploma or GED

Tools

PBO

PB3/PB4

FRMS

Job description

Job Posting Title

Procurement Officer ----

Hiring Department: Department of Integrative Biology ----

Position Open To: All Applicants ----

Weekly Scheduled Hours: 40 ----

FLSA Status: Non-Exempt from FLSA ----

Earliest Start Date: Oct 01, 2026 ----

Position Duration: Expected to Continue ----

Location: UT MAIN CAMPUS ----

General Notes

Security sensitive; criminal background check conducted on selected candidate. Hiring decision is contingent upon applicant successfully clearing background check.

Purpose

Provide responsible, complex administrative support with purchasing of goods and services for a large research department located across several buildings.

Responsibilities

• Handle procurement duties for the Department of Integrative Biology, process and create purchase orders using PBO, PB3 and PB4 documents. Process UT Market orders through FRMS and assist lab personnel with procedures. Act as point of contact for all vendors and adding new vendors into the UT system as needed.
• Manage Department Procurement Card - Monitor, record, and process all procurement card purchases in accordance with applicable rules and regulations. Help users with usage questions, exceptions requests.
• Settle purchasing and receiving problems. Generate correspondence regarding problems and procedures. Performs work and assures all processes are documented according to federal and state policies and procedures. Serves as liaison between the department, University Purchasing Office, Document Solutions, and vendors to fulfill procurement needs. Coordinate departmental vehicle driving tests. Successful candidate will need to become a certified UT driver.
• Assist with various accounting issues, such as disencumbering old purchase orders, and providing supporting documents needed for audits.
• Conduct annual space inventory and equipment inventory. Ensure all equipment is properly tagged and insured, as needed. This includes lab set-up and close out making sure that equipment is accounted for.
• Coordinate departmental vehicle driving tests. Successful candidate will need to become a certified UT driver.
• Coordinate vehicle maintenance and mileage reports for research and teaching vehicles in department. Assist the Associate Chair with scheduling teaching vehicles used for class field trips via email and in-person communication.
• Serve as primary contact for the Graphics Service Center, managing all customer inquiries related to printing services. This includes printing of research posters for the CNS community, along with the oversight of all associated payments and receipts.
• Serve as back up to Administrative Assistant during daily lunch hours and other absences.

Required Qualifications

• High school graduation or GED and at least 2 years of experience. Excellent customer service ability. Strong written, oral and interpersonal skills. Ability to work cooperatively within a team environment. Ability to work independently with limited supervision. Demonstrated experience with MS 365, and other university financial applications. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Initiative to source quality equipment and services at an acceptable price to meet the department's needs.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$48,000 + depending on qualifications

Working Conditions

Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.

Required Materials

• Resume/CV
• 3 work references with their contact information (name and e-mail addresses); at least one reference should be from a supervisor
• Letter of interest