Departmental Buyer

The University of Texas at Austin; Austin (TX); On-site; USD 48,000 - 54,000; Full time

Benefits offered by this job

100% employer-paid basic medical

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

The University of Texas at Austin is seeking a Departmental Buyer to support procurement activities at the Pickle Research Campus in an R&D environment. The role involves sourcing, bidding, and issuing purchase orders, while ensuring compliance with UT and federal regulations.

Qualifications include a bachelor''s degree, at least one year in purchasing and customer service, and strong MS Office/Adobe Acrobat skills.

Qualifications

• Bachelor's degree.
• One year purchasing experience incl. bids and awards.
• One year customer service experience with diverse clients.
• Ability to handle confidential information and work independently.
• Demonstrated problem-solving and time-management skills.
• Strong organizational skills and reliability.
• Proficiency in MS Office, Adobe Acrobat, and internet usage for purchasing.

Responsibilities

• Develop sources of supply, secure bids, and award orders.
• Locate products/services, provide pricing, maintain status database, and guide purchases.
• Secure bids via phone/email and make award recommendations.
• Prepare documentation to comply with UT and federal regulations for Purchase Orders.
• Prepare, submit, and reconcile Procards as required.
• Assist in locating products and services to meet contractual requirements.
• Provide pricing for contract cost estimates and planning.
• Provide guidance on approvals and procedures.
• Ensure accurate order data in databases.

Skills

Purchasing experience

Customer service

Independent work

Pressure tolerance

Punctuality

Problem solving

Organization

Time management

MS Office

Adobe Acrobat

Internet research

Education

Bachelor's degree

Business degree (preferred)

Tools

MS Office

Adobe Acrobat

Internet research

Job description

Possible interstate/intrastate travel

Possible interstate/intrastate travel

Job Posting Title

Departmental Buyer

Hiring Department

Applied Research Laboratories

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

PICKLE RESEARCH CAMPUS

Job Details

Purpose: Support procurement activities and process purchase requests in an R&D environment.

Responsibilities

• Develop sources of supply, secure bids, and award orders.


• Locate products/services, provide pricing, maintain status database, resolve difficulties and provide guidance for best method to effect a purchase order.


• Secure bids via telephone and email, award, and make award recommendations.


• Prepare necessary documentation complying with UT and federal regulations to effect a Purchase Order. (Including but not limited to maintaining the ProCard files, posting information to the Procard Transaction Log as issued by UT Office of Accounting to track charges and assist in voucher preparation.)


• Prepare, submit, and reconcile Procard as required by the UT Accounting Office.


• Assist in locating products and services required to meet contractual requirements.


• Provides pricing for contract cost estimates and planning.


• Provide advance planning and guidance concerning approvals and procedures.


• Ensures database provides accurate and current order information.


• Responsible for data entry, retrieval, and use of information from the ARL:UT IRIS database as well as the UT DEFINE/POINT PLUS System.


• Responsible for accurate and thorough data entry retrieval and use of information on 1) the ARL:UT database for record keeping, order tracking, and status reporting, and 2) UT DEFINE and POINT PLUS System.


• Provide back-up support to one or more purchasers within the Purchasing Office via meetings, telephone, database (Tickler), or email.


• Regular rotating assignments and/or other special projects at the direction of the Senior Departmental Buyer or Office Manager.


• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.


• One year demonstrated ability in purchasing, including source selection, taking bids and awarding orders or making award recommendations.


• One year of proven customer service experience successfully engaging with a wide range of personalities, adapting communication style seamlessly from one customer to the next in person and by phone.


• Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member and effectively communicate with many groups of clients.


• Able to work under pressure and accept supervision.


• Regular and punctual attendance.


• Demonstrated problem-solving skills.


• Ability to work efficiently and flexibly in a fast paced environment.


• Outstanding organizational and time-management skills.


• Recent strong computer skills in MS Office, Excel, Adobe Acrobat and use of internet for purchasing and related functions.


• Must have or be able to obtain a Certified Texas Contract Developer (CTCD) certificate within twelve (12) months of employment date.


• Relevant education and experience may be substituted as appropriate.

US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

• Bachelor's degree in Business.


• More than one year as a full time purchaser.


• Preferred applicant would be a Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM).


• Preferred applicant would have more than one year experience with UT, State of Texas, DoD, City Government, or research and development procurement.


• Knowledgeable in procurement procedures (competitive procurement, value analysis, source selection, and negotiating techniques).


• Minimum 5 years experience with MS Office, Adobe Acrobat, and Internet.


• Experience soliciting and making awards to Historically Underutilized Business (HUB) concerns; maintaining data on small and veteran-owned business concerns.


• Working knowledge of Export Control regulations.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

Benefits

• 100% employer-paid basic medical coverage


• Retirement contributions


• Paid vacation and sick time


• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Salary Range

$48,000-$54,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions


• Repetitive use of a keyboard at a workstation


• Use of manual dexterity


• Some weekend, evening and holiday work


• Possible interstate/intrastate travel

Required Materials

• Resume/CV


• 3 work references with their contact information; at least one reference should be from a supervisor


• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]


• Right to Work Poster (English) [PDF]


• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) under the campus authority. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.