Procurement Officer

City of New York; New York (NY); Presencial; USD 59.000 - 78.000; Jornada completa

Descripción de la vacante

The Landmarks Preservation Commission (LPC) in New York City is seeking a Procurement Analyst to support budgetary and procurement initiatives within the Administration department. You will work on contracts, procurement, and assist with budget administration in a small agency environment.

Reporting to the Director of Financial Management, you will handle procurement actions, research vendors, prepare orders, and ensure compliance with PPB Rules and NYC policies while maintaining inventory and

Formación

• A baccalaureate degree from an accredited college or university; or
• Associates degree with 60 credits and 12 months procurement experience; or
• High school diploma with two years procurement/contract experience; or
• Combination of education and/or experience with substitutions; must have high school diploma

Responsabilidades

• Process all procurement and contract actions for the agency, including researching requirements, writING and releasing solicitations, reviewing proposals, and registering contracts with the Comptroller’s Office.
• M ake purchases using NYC contracts and master agreements, NYS contracts, and small purchases as needed.
• Ensure procurement policies are followed in contract processing and in accordance with PPB Rules and directives.
• Communicate with vendors and staff to obtain required documents and verify compliance.
• Prepare and complete orders timely and accurately.
• Prepare FMS transactions, including budget modifications, payments, p-card transactions.
• Serve as a P-card holder and maintain associated reports/logs.
• Administer procurement contracts and changes in PASSPort.
• Maintain LPC inventory and draft reports; support other Admin Dept tasks.

Conocimientos

Excellent written and oral comms

Collaborative approach

Deep understanding of PPB Rules

City procurement systems experience

Educación

Bachelor's degree (accredited)

Associates degree + procurement experience

High school diploma + procurement exp.

Education/experience substitution option

Herramientas

FMS

OCP

PASSPort

Descripción del empleo

• Job Category: Finance, Accounting, & Procurement
• Salary Band: $70,000 to $80,000
• Compensation: USD 59,235 - USD 77,848

Job Description

The Agency

The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38,500 designated buildings and sites in New York City, most of which are located in 159 historic districts across all five boroughs.

Working at the Landmarks Preservation Commission provides a unique opportunity to develop professionally, engage with some of New York City’s most significant historic resources, serve the public, and help advance LPC’s mission to preserve and protect the city’s architectural, historical, and cultural heritage.

The Team

The Procurement Analyst is a critical member of the Administration department. The Administration department is responsible for LPC’s financial management, procurement, personnel, recruitment, operations, and benefits administration.

Your Impact

As Procurement Analyst, you will support LPC’s budgetary and procurement initiatives. As a key member of our small agency, you will be able to work on contracts, procurement, and assist with budget administration.

Your Responsibilities

Under the direction of the Director of Financial Management, with some latitude for the exercise of independent judgment and initiative, the Procurement Analyst will perform budgetary and procurement tasks, report, vendor research and administrative tasks to support the Administration department.

Responsibilities include but are not limited to:

• Processes all procurement and contract actions for the agency, including researching agency requirements and product and service availability, writing and releasing solicitations, reviewing proposals, processing documents such as pre-solicitations reports, recommendations for award, vendor responsibility determinations and registering of contracts with the Comptroller’s Office;
• Makes purchases using the New York City Requirement Contracts and other master agreements, New York State contracts, and small purchases and micro-purchase orders as necessary;
• Ensures citywide procurement policies are followed in contract processing, including compliance with all NYC Procurement Policy Board (PPB) Rules, Local Laws and Executive Orders, and in accordance with Comptroller’s Directives and MWBE goals;
• Communicates with vendors and agency staff to obtain required documents, and review submitted documents for completion and compliance with procurement rules and regulations;
• Prepares and completes orders in a timely and accurate manner in accordance with requirements;
• Prepares FMS transactions, including budget modifications, payments, p-card transactions and Imprest Fund data entry;
• Serves as a P-card holder and prepare all associated reports and transaction logs;
• Administers procurement contracts and changes in PASSPORT;
• Maintains LPC’s inventory of supplies/equipment, drafts associated reports; and
• Assists with other general Administration Department functions and projects as needed.

Preferred Qualifications

• Excellent written and oral communications;
• Collaborative approach;
• Deep understanding of City’s Procurement Policy Board Rules and Comptroller’s Directives
• 2-years of experience working with Citywide Procurement systems such as FMS, OCP, and PASSPort.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. LPC employees can expect to work as part of a highly engaged, passionate, and inclusive workforce where everyone’s contributions are valued, respected, and make an impact on one of the best and most diverse cities in the world!

PROCUREMENT ANALYST - 12158

Qualifications

1. 1. A baccalaureate degree from an accredited college or university; or
2. 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
3. 3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
4. 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.