Procurement Officer

Kalyan Hospitality; Glen Allen (VA); Presencial; USD 68 000 - 83 000; Tempo integral

Resumo da oferta

Kalyan Hospitality is seeking a Procurement Officer in Glen Allen, VA to lead procurement activities for hotel projects, renovations, and operating purchases. You will source vendors, negotiate pricing, and ensure compliance with brand standards and project budgets.

The role requires strong financial acumen, Excel proficiency, and the ability to coordinate cross-functionally with Operations, Design, Construction, and Project Management teams to drive cost savings and timely deliveries.

Qualificações

• Minimum 5 years of purchasing or procurement experience in hospitality.
• Experience with FF&E, renovations, or new hotel development.
• Familiar with hotel brand standards and purchasing requirements.
• Proven vendor negotiations, competitive bidding, and purchasing agreements.

Responsabilidades

• Manage procurement for new construction, renovations, FF&E, and operating purchases.
• Collaborate with Operations, Design, Construction, and Project Management teams on requirements and delivery schedules.
• Develop and maintain relationships with vendors and suppliers.
• Negotiate pricing, discounts, and terms across the hotel portfolio.
• Ensure purchases meet brand standards and project budgets.
• Review materials, quantities, and quotations for accuracy and compliance.
• Coordinate purchasing decisions with leadership and obtain approvals.
• Oversee procurement timelines and flag potential shortages or delays.
• Prepare procurement reports on activity, savings, and risks.

Conhecimentos

Vendor negotiations

Budget awareness

Excel proficiency

Analytical thinking

Communication

Reading drawings/specs

Ferramentas

Microsoft Excel

Procurement systems

Descrição da oferta de emprego

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Procurement Officer

Kalyan Support Full Time Glen Allen, VA, US

Salary: $75,000.00 Annually

Procurement Officer

Reports to: Corporate Officers

Supervises: Procurement Coordinator

PRIME DIRECTIVE

To lead and manage procurement activities across Kalyan Hospitality's portfolio, ensuring the cost-effective, timely, and accurate acquisition of goods, materials, furnishings, equipment, and operating supplies. Responsible for vendor sourcing, competitive pricing, procurement controls, purchasing coordination, and the development of strategic purchasing relationships that support hotel operations, renovations, and new construction.

ESSENTIAL FUNCTIONS

• Manage procurement activities for new construction, renovations, FF&E, and hotel operating purchases.
• Collaborate with Operations, Design, Construction, and Project Management teams to identify purchasing requirements, specifications, quantities, and delivery schedules.
• Develop and maintain relationships with approved product vendors and suppliers.
• Negotiate competitive pricing, volume discounts, purchasing agreements, and favorable terms across the hotel portfolio.
• Evaluate purchasing opportunities to maximize cost savings while maintaining brand standards and product quality.
• Review and oversee procurement requirements outlined in Property Improvement Plans (PIPs), ensuring all required materials, furnishings, fixtures, and equipment are identified and accurately reflected in vendor quotations. Evaluate quotations for completeness, pricing accuracy, compliance with brand specifications, and alignment with project budgets prior to submission for approval.
• Review material takeoffs, product specifications, and quantities to ensure purchasing accuracy.
• Obtain competitive quotations and evaluate pricing against budgets, previous purchases, and established vendor agreements.
• Coordinate purchasing decisions with appropriate department leadership and obtain required approvals.
• Oversee procurement timelines and proactively identify potential material shortages, lead-time concerns, and delivery delays.
• Ensure purchased products meet applicable Marriott, Hilton, IHG, and other brand requirements.
• Develop and maintain purchasing procedures, internal controls, and procurement documentation standards.
• Monitor purchasing trends, vendor performance, pricing discrepancies, and opportunities for improved efficiency.
• Coordinate with Accounting to resolve purchasing discrepancies and support accurate financial reporting.
• Oversee the Procurement Coordinator, ensuring purchasing activities are completed accurately and on schedule.
• Prepare procurement reports identifying purchasing activity, cost-saving opportunities, outstanding commitments, and potential project concerns.

REQUIRED QUALIFICATIONS

• Minimum 5 years of purchasing or procurement experience within the hotel or hospitality industry.
• Experience with hotel operating supplies, FF&E, renovations, or new hotel development.
• Working knowledge of major hotel brand standards and purchasing requirements.
• Demonstrated experience in vendor negotiations, competitive bidding, and purchasing agreements.
• Strong financial acumen, including the ability to evaluate pricing, budgets, and purchasing costs.
• Experience coordinating multiple projects or properties simultaneously.
• Strong organizational, analytical, communication, and problem-solving skills.
• Proficiency in Microsoft Excel and purchasing or procurement management systems.
• Ability to read and interpret construction drawings, material schedules, and product specifications.