Procurement Manager - Solar & Battery Storage

Soltage LLC; Jersey City (NJ); Hybrid; USD 110,000 - 160,000; Full time

Job summary

Soltage LLC seeks a Procurement Manager to lead end-to-end equipment procurement across its solar and energy storage portfolio. The role coordinates with Development, Engineering, Project Management, and Finance to optimize third-party supply decisions and ensure timely delivery of company-owned equipment.

The ideal candidate has 5–7 years of procurement experience in solar or construction, with strong vendor management and inventory governance capabilities, and a track record of managing

Qualifications

• BA/BS degree in supply chain, business, engineering or related field.
• Minimum 5–7 years of procurement, supply chain, or project controls experience in solar, energy storage, or construction.
• Direct experience procuring major capital equipment such as PV modules, inverters, BESS, and transformers.
• Demonstrated experience managing physical inventory across multiple locations and coordinating logistics.
• Experience coordinating equipment dispatch and logistics to active construction sites.
• Proven ability to manage competitive RFQ/RFP processes from solicitation through award.
• Familiarity with construction project delivery models and ITC Safe Harbor requirements.
• Experience supporting lender draw processes or owner’s representative functions on capital-intensive projects.

Responsibilities

• Long-Lead Equipment Procurement: Own the long-lead procurement schedule for active and near-term projects.
• Procure PV modules, inverters, transformers, BESS, switchgear, and balance-of-plant materials.
• Identify long-lead items at FNTP and initiate procurement with Eng. and PM.
• Track open purchase orders from issue to delivery and escalate risks.
• Maintain portfolio-level PO records by project, vendor, date, and status.

Skills

Excel

Data analysis

Vendor management

Negotiation

Procurement

Cross-functional collaboration

Education

BA/BS in supply chain management, business, engineering

Tools

Salesforce

Procore

ERP systems

Job description

Soltage is a leading independent power producer that develops, owns and operates distributed solar and energy storage assets across the United States. With a track record spanning more than 20 years, Soltage has developed more than 130 projects representing over 600 MW and has a national development pipeline of more than 2 GW. Soltage is owned by Igneo Infrastructure Partners, which manages more than US$24.5 billion in direct infrastructure assets.

Position Description:

Soltage is seeking a Procurement Manager to join our Project Management team and own end-to-end equipment and materials procurement across the Company’s project portfolio, from early identification of long‑lead items through purchase order execution, vendor management, inventory custody, and dispatch to site. The Procurement Manager will serve as the central point of coordination between the Development, Engineering, Project Management, and Finance teams on all third‑party supply decisions and the movement of company‑owned equipment. As Soltage continues to scale, this individual will be a key architect of the Company’s procurement and inventory processes, systems, and controls. The ideal candidate brings direct experience procuring major solar and energy storage equipment, managing physical inventory across multiple locations, and supporting construction projects through delivery.

Job Responsibilities:

Long-Lead Equipment Procurement:

• Own the long‑lead procurement schedule for all active and near‑term projects.
• Manage the procurement of PV modules, inverters, transformers, battery energy storage systems (BESS), switchgear, and balance‑of‑plant materials.
• Partner with Engineering and Project Management to identify long‑lead items at Full Notice to Proceed (FNTP) and initiate procurement.
• Track all open purchase orders from issuance through delivery and acceptance, and escalated delivery risks to senior leadership.
• Maintain portfolio‑level purchase order records, including open orders by project, vendor, delivery date, and status.

Vendor Management and RFQ/RFP Process:

• Manage Soltage’s approved vendor list for key equipment categories, and evaluate new vendors against cost, quality, and lead‑time criteria.
• Prepare and run competitive RFQ/RFP processes for equipment and materials where multiple qualified suppliers exist.
• Maintain price benchmarks by equipment type and market, and flag deviations to senior leadership before purchase order execution.
• Develop and maintain vendor scorecards tracking delivery performance, defect rates, and warranty claim history.
• Negotiate pricing, payment terms, and warranty provisions in equipment supply agreements, and coordinate with Legal on non‑standard terms.

Inventory and Logistics Management:

• Own the master inventory ledger for all Soltage‑owned equipment and materials across storage locations nationwide, including modules, transformers, BESS units, switchgear, and other owner‑furnished equipment.
• Conduct or coordinate regular physical inventory counts, reconcile counts against the ledger, and resolve discrepancies with Finance and Portfolio Management.
• Allocate inventory to projects in line with construction schedules, and ensure equipment is released and dispatched to site in alignment with EPC mobilization timelines and NTP windows.
• Manage logistics from storage locations to project sites, including transportation vendor selection, freight coordination, and chain‑of‑custody documentation.
• Monitor equipment condition at receipt and throughout storage, and report any damage, storage risk, or warranty claim to senior leadership and Engineering.
• Maintain a real‑time inventory dashboard showing units on hand and allocated vs. unallocated inventory by equipment type, location, and project.
• Coordinate with Project Management and Finance to ensure inventory movements are accurately reflected in project cost tracking and draw certifications.

Safe Harbor and Compliance:

• Support annual Safe Harbor procurement programs for modules and transformers, coordinating with Legal and Portfolio Management on contract execution and payment schedules.
• Track Safe Harbor inventory allocation, including covered projects, designated equipment, and delivery schedules against contracted requirements.
• Ensure procurement and inventory records satisfy applicable compliance and tax documentation requirements.

Contract and Cost Management:

• Prepare and execute purchase orders and equipment supply agreements.
• Track equipment costs against project budgets and approved amounts and flag scope changes or price escalation.
• Coordinate equipment procurement approvals on financed projects and ensure all draw conditions related to equipment delivery are satisfied.
• Prepare the procurement and inventory sections of internal and external reporting packages.
• Lead the implementation of a procurement system module, including SOP development and data migration from existing tracking tools.

Experience and Education Requirements:

• BA/BS degree in supply chain management, business, engineering, or a related field is preferred.
• Minimum of five (5) to seven (7) years of procurement, supply chain, or project controls experience in solar, energy storage, or construction.
• Direct experience procuring major capital equipment such as PV modules, inverters, BESS, and transformers.
• Demonstrated experience managing physical inventory across multiple locations, including ledger maintenance, reconciliations, and logistics coordination.
• Experience coordinating equipment dispatch and logistics to active construction sites.
• Proven ability to manage competitive RFQ/RFP processes from solicitation through award.
• Familiarity with construction project delivery models, including EPC, design‑build, and owner‑furnished equipment.
• Familiarity with ITC Safe Harbor requirements.
• Experience supporting lender draw processes or owner’s representative functions on capital‑intensive projects.
• Background in contract administration or legal coordination on equipment supply agreements is preferred.
• Experience in distributed generation or C&I solar at an IPP, developer, or EPC firm is a plus.
• Advanced proficiency in Microsoft Excel for procurement and inventory tracking. Experience with Salesforce, Procore, or ERP systems is a plus.
• Excellent written and verbal communication skills.
• Ability to work effectively with EPC contractors, equipment vendors, logistics providers, lenders, and internal leadership.
• Ability to travel as needed.
• Comfortable working in a fast‑paced, entrepreneurial environment.

Location:

This is a full‑time, hybrid position based out of Soltage’s headquarters in Jersey City, New Jersey, and requires on‑site attendance three days per week. Occasional domestic travel to equipment storage locations, vendor facilities, and project sites will be required.

Soltage is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination.