Procurement Manager

State-of-South-Carolina; South Carolina; On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health, Dental, Vision

State Retirement Plan

Paid leave

Paid holidays

Parental leave

Workers’ Compensation

Job summary

The State of South Carolina Judicial Branch is seeking a Procurement Manager to coordinate and evaluate contractual agreements for compliance with SCJB, state, and federal laws. You will assist in executing highly complex procurements and serve as a P-card administrator, ensuring policy adherence across the procurement lifecycle.

Responsibilities include managing branch procurements, contract management system oversight, vendor relations, and quarterly reporting, while guiding two

Qualifications

• Bachelor’s degree and five (5) years of experience in procurement and contract management.
• Or eight (8) years of procurement and contract management experience.

Responsibilities

• Assist with branch procurements including quotes, bids, contracts, proposals, solicitations, and information requests, ensuring compliance.
• Oversee the Contract Management System (CMS): update contracts, renewals, expiration dates, and related data.
• Coordinate P-card administration, training, and monthly transaction reviews for compliance with policies.
• Coach contract/assets administrators II and support development of procurement policies and surplus property procedures.
• Prepare quarterly procurement reports and support year-end audits and responses.

Skills

Procurement

Contract management

P-card administration

Vendor evaluation

Policy compliance

MS Excel

MS Word

Education

Bachelor’s degree

Tools

SCEIS

Job description

Serves as Procurement Manager for the South Carolina Judicial Branch (SCJB). Assists in the coordination and evaluation of contractual agreements for compliance with SCJB, state, and federal laws, regulations, and policies. Assists in the execution of highly complex procurements for the SCJB. P-card administrator.

ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION

This job bulletin represents general duties for this position and is not intended to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assists with branch procurements to include quotes, bids, contracts, proposals, solicitations, and requests for information. Under the general direction of the Procurment & Asset Senior Manager, works collaboratively with program areas and general counsel to negotiate complex contracts ensuring compliance with the SC Procurement Code and SCJB procurement policies. Maintains a complete working knowledge of the SC Procurement Code. Evaluates and approves qualified vendors. Reviews SCEIS shopping carts to ensure accuracy and compliance with branch regulations/policies, and state/federal laws. When needed, creates and maintains purchase orders in SCEIS.

• Assist in overseeing the SCJB Contract Management System (CMS). Primarily this will require updating and tracking contracts, renewals, expiration dates, and related information. Also, reviewing contracts to ensure compliance with state laws, federal regulations, and internal policies and procedures, advising departments of necessary contract changes to ensure compliance, and assisting with rewriting contracts. In the absence of the Contracts/Assets Administrator II, acts as backup administrator of CMS by entering contracts into the database, fielding the contract to approvers, and maintaining changes to the contracts.

• Procurement Card Coordinator for the branch. Issues cards, maintains spending authorizations, and addresses other card issues via Bank of America WORKS online system. Provides user training, as necessary. Reviews all card transactions on a monthly basis to ensure compliance with State policies and laws, federal regulations, and branch policies and procedures. Serves as coordinator for the Annual P-Card Audit.

• When needed, assists in coaching and directing two(2) contract/assets administrators IIs ensuring the department operates efficiently ad procurement/asset management activities are carried out based on established policies and procedures. Assist in the development, implementation, and maintaining of the SCJB policies and procedures related to procurement, p-cards, and surplus property.

• Responsible for quarterly procurement reports for Office of Small and Minority Business and Office of State Procurement. Assists Director of Fiscal Services with year end reporting and annual audit questions regarding procurement and assets.

• Along with the Procurement & Asset Senior Manager, develops and delivers procurement training and provides technical guidance to procurement personnel and other SCJB staff.

• Performs all other duties as assigned.

• A bachelor's degree and five (5) years of experience in procurement and contract management or a minimum of eight (8) years of procurement and contract management experience.
• Must be proficient in the use of Microsoft Excel and Word.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge and understanding of the SC Consolidated Procurement Code.
• Knowledge of internal procurement and asset policies.
• Knowledge of state surplus guidelines.
• Knowledge of procurement principles and practices.
• Knowledge of the quality and development of the materials being purchased.
• Accounting and/or auditing experience is a plus.
• Ability to communicate effectively and maintain effective working relationships with judicial staff and management across the organizational structure, as well as the general public.
• Must possess excellent organizational skills. Excellent leadership and team management abilities needed.

• Experience with governmental purchasing, contract management, assets, SCEIS, and SC Materials Management preferred.

The South Carolina Judicial Branch offers an exceptional benefits package for FTE positions that include:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children;
• State Retirement Plan and Deferred Compensation Programs (Temporary positions have option to enroll);
• 15 days paid annual (vacation) leave per year;
• 15 days paid sick leave per year;
• Option to designate 10 days of earned paid sick leave per year as family sick leave;
• 13 paid state holidays;
• Paid Parental Leave; and
• Workers’ Compensation Benefits.