Procurement Manager

EBI logo 2024; New Jersey; Hybrid; USD 100,000 - 120,000; Full time

Job summary

EBI Consulting is seeking a full-time Procurement Manager to lead the company’s procurement function, owning vendor lifecycle, contract governance, and spend strategy. The role reports to the VP of Finance and is hybrid, based near Burlington, MA with onsite 3-4 days weekly.

The position emphasizes strategic procurement, category management, and governance, driving cost performance, risk reduction, and executive visibility into vendor spend.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field, or equivalent professional experience
• 5-8+ years of experience in finance, procurement, or a related role
• Demonstrated experience managing vendor spend, including MSAs for subcontractors, consultants, or specialized service providers
• Strong critical thinking and strategic analysis skills; able to prioritize based on spend concentration and business risk
• Excellent data analysis skills; comfortable working with vendor spend data and PO transactions in Excel
• Working knowledge of contract lifecycle management systems (DocuSign CLM or equivalent)
• Experience with ERP systems and PSA/project management platforms
• Strong written and verbal communication; able to influence stakeholders who do not report to them
• Professional procurement certification (CPSM, CPM, or equivalent) preferred
• Experience with NetSuite ERP and Salesforce as operational platforms preferred
• Experience negotiating rate cards and MSAs preferred

Responsibilities

• Own the end-to-end vendor lifecycle from qualification and onboarding through off-boarding
• Lead contract negotiation and management across major spend categories in partnership with Legal
• Own DocuSign CLM as the system of record for contract status and renewal workflows
• Maintain the Approved Vendor List with tier segmentation based on spend and performance data
• Operate the vendor scorecard program and lead quarterly performance reviews with top vendors
• Track Certificates of Insurance, required certifications, and compliance documentation for all active vendors
• Partner with Finance to maintain vendor master data quality in NetSuite and enforce system-of-record discipline
• Own procurement reporting including spend under management and contract expiration risk
• Support Finance and Internal Audit on segregation-of-duties and controls testing in PSA and NetSuite
• Train and support PO creators; act as strategic partner to Operations, Finance, and IT on procurement matters
• Reconcile expired-contract risk; drive renewal/termination/replacement decisions with Legal
• Lead rate card refresh cycles annually for top vendors; ensure rate cards are documented in CLM
• Contribute to procurement process improvements and cross-functional initiatives as the function matures

Skills

Vendor spend management

Data analysis

Contract lifecycle

Stakeholder influence

ERP systems

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Finance

Tools

DocuSign CLM

NetSuite

Salesforce

MSAs

PSA

Job description

For more than 35 years, EBI Consulting has helped clients solve complex challenges and unlock greater value from their assets. What sets us apart is not only the depth of our technical expertise, but also the breadth of services we provide across the entire building and asset lifecycle. We take the time to understand each client’s unique goals, delivering tailored solutions, actionable insights, and customized reporting that go beyond what traditional environmental and engineering consulting firms typically offer. Whether our clients are acquiring, developing, operating, or divesting assets, they rely on EBI as a trusted partner to reduce risk, navigate complexity, and maximize long-term value.

Position Summary

EBI Consulting is seeking a full-time Procurement Manager to lead the operation of the company's procurement function. This role owns the execution of the vendor lifecycle, contract governance, vendor performance management, and category strategy for EBI's core spend. The Procurement Manager brings strategic thinking, spend analysis, and operational discipline to a decentralized organization, driving adoption of standardized procurement process while enabling business speed. This is not purely a transactional role; the successful candidate will mature a modern procurement function that reduces risk, improves cost performance, and provides executive visibility into vendor spend and performance.

This position reports directly to the VP of Finance and is a hybrid role based out of our Burlington, MA corporate headquarters. The expectation is the successful candidate will be onsite 3-4 days per week so candidates need to be located geographically near Burlington, MA with the ability to thrive in an office environment.

Essential Duties and Responsibilities

• Own the end-to-end vendor lifecycle from qualification and onboarding through off-boarding, including vendor vetting, MSA execution, and vendor master record management
• Lead contract negotiation and management across major spend categories (subcontractors, laboratories, drillers, outside consultants) in partnership with Legal
• Own DocuSign CLM as the system of record for contract status, expiration, qualification, and vendor tier data; configure 90/60/30-day renewal workflows to ensure no contract expires without an active disposition decision
• Maintain the Approved Vendor List (AVL) with tier segmentation (Strategic, Preferred, Approved) based on spend concentration and performance data
• Operate the vendor scorecard program; drive adoption across the organization's PO creator population and lead quarterly performance reviews with top vendors
• Track Certificates of Insurance, required certifications, and compliance documentation for all active vendors
• Partner with Finance to maintain vendor master data quality in NetSuite; enforce system-of-record discipline across NetSuite, DocuSign CLM, and Salesforce
• Own procurement reporting including spend under management, PO coverage of COGS, vendor performance metrics, and contract expiration risk
• Support Finance and Internal Audit on segregation-of-duties enforcement and controls testing in PSA and NetSuite
• Train and support PO creators; act as strategic partner to Operations, Finance, and IT on procurement matters
• Reconcile expired-contract risk; drive renewal, termination, or replacement decisions in coordination with Legal
• Lead rate card refresh cycles annually for top vendors; ensure rate cards are documented in CLM and enforced through 3-way match
• Contribute to procurement process improvements and cross-functional initiatives as the function matures

Qualifications and Capabilities

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field, or equivalent professional experience
• 5-8+ years of experience in finance, procurement, or a related role
• Demonstrated experience managing vendor spend, including MSAs for subcontractors, consultants, or specialized service providers
• Strong critical thinking and strategic analysis skills; able to prioritize based on spend concentration and business risk
• Excellent data analysis skills; comfortable working with vendor spend data and PO transactions in Excel
• Working knowledge of contract lifecycle management systems (DocuSign CLM or equivalent)
• Experience with ERP systems and PSA/project management platforms
• Strong written and verbal communication; able to influence stakeholders who do not report to them
• Professional procurement certification (CPSM, CPM, or equivalent) preferred
• Experience with NetSuite ERP and Salesforce as operational platforms preferred
• Experience negotiating rate cards and MSAs preferred

Application Disclaimer

At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminateagainst qualified individuals based on their status as a protected veteran or individuals with disabilities,nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.

The reasonable estimate of the salary range for this position is $100,000- $120,000. The salary range describes the minimum to maximum base salary range for this position across applicable US locations. This position may also be eligible for a bonus whereby total compensation may exceed base salary depending on individual performance. The actual compensation offered will be based on a range of factors that are considered in making compensation decisions including, but not limited to; geographic location, work experience, education, licensure requirements, knowledge, skills/level, qualifications and budget. For an overview of our benefits, please refer to our website.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.