Procurement Manager

Halmar International; Nanuet (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Halmar International in New York seeks a procurement professional to manage vendor and subcontractor solicitations and contracts for major civil construction projects, from bid stage through post‑award, in accordance with company guidelines.

The role requires reviewing plans, setting up solicitations, negotiating scope and prices, drafting purchase agreements, ensuring MWDBE compliance, maintaining documentation, and coordinating with Estimating and Legal teams.

Qualifications

• Bachelor's degree required in engineering or related field.
• Minimum 5 years of related procurement experience in construction.
• Strong understanding of procurement processes, pre-bid activities.
• Proficient with CM, bid solicitation, and estimating software.
• Excellent negotiating and contract drafting skills.

Responsibilities

• Review project plans and specs to determine required vendors and subcontractors.
• Set up and manage vendor and subcontractor solicitations for projects bidding and after award.
• Review project estimates to develop and confirm scopes and budgets.
• Draft and negotiate purchase agreements and subcontract scopes.
• Ensure MWDBE compliance and maintain proper documentation.

Skills

5+ years related experience

Procurement process knowledge

Estimating & pre-bid solicitation

Contract negotiation skills

Writing scopes of work

MWDBE regulatory knowledge

MS Office (Word, Excel)

Video conference communication

Contract drafting

Legal aspects of contracts

Education

Bachelor’s Degree in Engineering, Construction Management, or related discipline

Tools

Construction Management software

Bid Solicitation software

Estimating software

Job description

Manage and support all activities related to vendor and subcontractor solicitations and contracts both during the bid stage and after award in accordance with company guidelines and specific project requirements for all types of major civil construction projects

Major Duties & Responsibilities:

• Review project plans and specs to determine required vendors and subcontractors
• Set up and manage vendor and subcontractor solicitations for projects bidding and after award
• Review Project Estimate to develop and confirm Scopes and Budgets
• Prepare vendor and subcontractor levelling and comparison documents
• Negotiate scope, prices and contract terms
• Draft purchase agreements and subcontract scopes
• MWDBE solicitation and Good Faith Efforts Documentation
• Management of the Project MWDBE Utilization Plan
• Prepare and manage GFE Reports and MWDBE Utilization Plans with Diversity Staff
• Receive, review, and collect proper documentation for change orders/amendments generated in the field and when complete forward to the CPO for approval
• Draft amendment scopes and forward to CPO for approval
• Work with Estimating Department to solicit pricing for bids

Skills/Qualifications:

• Bachelor’s Degree in Engineering, Construction Management, or related discipline
• Must have a minimum of 5 years related experience
• Must have thorough understanding of the construction procurement process
• Must be familiar with the estimating and pre-bid price solicitation process
• Must have computer literate and competent with the use of Construction Management, Bid Solicitation and Estimating Software systems
• Competent in Microsoft Suite – particularly Word and Excel
• Comfortable with the use of Zoom, Skype, and Microsoft Teams as communication modes
• Demonstrate competency in the legal aspects of contracts and possess good negotiating skills
• Must be able to write detailed, clear, concise, and professional scopes of work
• Must have a working knowledge of the MWDBE laws and requirements for Federal and State funded projects

“Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”