Procurement & Executive Admin Specialist

Keelson-Management-LLC; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Keelson-Management-LLC is seeking a Procurement Specialist / Executive Administrator & Office Administrator in Scottsdale, AZ. The hybrid role focuses primarily on transactional procurement (approx. 80%) and executive admin/office management (approx.

20%). You will manage purchase orders, supplier onboarding, sourcing, and reporting while supporting senior leadership and office operations. The position requires experience in procurement, supplier administration, ERP/IFS familiarity, and strong

Qualifications

• Experience in procurement, purchasing, supply chain, finance, or related business function.
• Experience providing administrative, executive support, or office management support.
• Strong understanding of purchase orders, supplier administration, quotation processes, and procurement documentation.
• Experience working with ERP or purchasing systems; IFS experience preferred.
• Strong proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Manage day-to-day purchase requisition and purchase order activities, including creating, processing, tracking, updating and closing purchase orders.
• Review purchase requisitions for completeness, appropriate coding, supporting documentation, and required approvals.
• Monitor open purchase orders and follow up with internal stakeholders and suppliers to address outstanding items.
• Assist with maintaining the purchase order approval hierarchy and established procurement workflows.
• Support the resolution of purchase order, receipt, and invoice discrepancies in coordination with Finance and internal stakeholders.
• Help ensure purchases are made through approved suppliers and established procurement channels.
• Support supplier onboarding and information maintenance, terms, and documentation.
• Assist day-to-day sourcing activities including quotes, RFQs, and supplier communications.
• Prepare routine procurement reports and monitor supplier spend and KPIs.
• Provide administrative support to senior leadership, calendar management, and travel arrangements.

Skills

Procurement

Purchasing

Supply chain

Finance

Executive support

Office management

Microsoft Office

Tools

IFS

ERP systems

Job description

Keelson-Management-LLC is seeking a Procurement Specialist / Executive Administrator & Office Administrator in Scottsdale, AZ. The hybrid role focuses primarily on transactional procurement (approx. 80%) and executive admin/office management (approx.

20%). You will manage purchase orders, supplier onboarding, sourcing, and reporting while supporting senior leadership and office operations. The position requires experience in procurement, supplier administration, ERP/IFS familiarity, and strong