Procurement Coordinator, BERS

New York City Department of Education; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

The New York City Department of Education is seeking a Procurement Coordinator to support and coordinate procurement activities under the Deputy Director, Contracts and Procurement. The role involves collaboration with internal teams and external partners to ensure compliant and efficient procurement processes for BERS operations and membership communities.

The ideal candidate will have strong organizational and communication skills, proficiency with Microsoft Office and procurement systems, and

Qualifications

• Bachelor's degree and two years of community work or related duties, or an equivalent combination with at least one year of relevant experience.
• Two additional years of relevant work experience beyond the minimum requirements are required.
• Preference for candidates with knowledge of procurement in the public sector.

Responsibilities

• Coordinate and monitor a variety of special projects to support BERS operations and member communities.
• Provide project coordination and technical assistance to internal stakeholders and external partners.
• Ensure effective communication between BERS and vendor/contractor communities.
• Monitor project workflows to ensure procurement activities meet applicable requirements.
• Prepare analyses and presentations using Excel, PowerPoint, and other tools.
• Support research on contractor/vendor responsibility and performance evaluations.
• Track project progress via status trackers, briefs, and memos.
• Respond to inquiries by researching historical contract information in internal systems.

Skills

Communication

Time management

Organization

Multitasking

Team collaboration

MS Office proficiency

Education

Bachelor's degree

High school diploma

Tools

PASSPort

Microsoft Office 365

Job description

Position Summary

Under the supervision of the Deputy Director, Contracts and Procurement, the Procurement Coordinator will support and coordinate the development and management of procurement activities. Performs related work.

Reports to

Deputy Director, Contracts and Procurement

Direct Reports

N/A

Key Relationships

Engagement with BERS departments, external community and business partners.

Responsibilities

• Coordinate, monitor and collaborate on a variety of special projects requiring research, analysis, and planning to support BERS operations on behalf of the prospective, current and retired membership community.
• Support project coordination and technical assistance to internal stakeholders, external community and business partners.
• Interact with internal and external parties to ensure efficiency and improvement in communication between BERS and the vendor/contractor community.
• Support, monitor and coordinate project workflows by closely working with internal and external community partners to ensure that all procurement activities are compliant with the necessary requirements.
• Conduct, coordinate and update analyses and presentations using Microsoft Excel, PowerPoint and other analytical tools assigned.
• Coordinate and support research pertaining to Contractor/Vendor Responsibility determination and performance evaluations.
• Plan, coordinate, and monitor project progress/updates via status trackers, analysis, briefs, and memos.
• Coordinate and support responses to internal and external community inquiries by researching historical contract information in various systems and resources.
• Track and review requests for long distance travel and reimbursements to ensure compliance with BERS policies and procedures.

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above.

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of relevant work experience.

Preferred

• Self-starter with a sense of urgency who can adapt to changing priorities and work effectively in a fast paced environment.
• Able to work under pressure and to meet deadlines consistently.
• Possess strong written and spoken communication skills and attention to detail.
• Proven ability to interact professionally with a diverse group of project managers, administrative staff, and vendor community.
• Ability to collaborate on a team and with a diverse set of stakeholders.
• Strong organizational skills, with a high attention to detail and follow through.
• Proficiency in Microsoft Office 365 Application.
• Time management skills, especially when handling multiple high-priority projects simultaneously.
• Knowledge of financial, accounting, and procurement management systems; experience with PASSPort is preferred.
• Understanding of, or interest in, public sector procurement.
• Strong quantitative and qualitative analytical skills; strong critical writing skills.
• Ability to multitask and complete job functions in an orderly, efficient manner.

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

*NewYorkCityResidencyis NOT Required *

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy .

REQUESTING AN ACCOMMODATION - APPLICANTS
Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail] . The determination of the accommodation request will be communicated to the applicant in writing.
https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .