Contracts Coordinator

MacDonald-Miller Facility Solutions; Seattle (WA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Paid PTO

Disability insurance

Life insurance

Wellness program

Employee assistance

Job summary

MacDonald-Miller Facility Solutions in Seattle seeks a Contracts Coordinator to support our Contracts and Legal departments. You’ll help process and manage contracts, reduce risk, ensure compliance, and contribute to MacMiller’s continued success and growth.

You'll gain ownership, professional growth, and the freedom to make a lasting impact in a lean, results-oriented environment with a collaborative, transparent culture.

Qualifications

• 3+ years of contract management, legal operations, or related administrative experience.
• Experience coordinating documents, deadlines, and records.
• Familiarity with insurance, licensing, or regulatory documentation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and document management platforms.

Responsibilities

• Contract Management – Reviewing, processing, and managing contracts with various stakeholders.
• Document Collection & Management – Overseeing the lifecycle of critical documents, including regulatory filings, to ensure proper handling and preservation.
• Risk & Compliance Support – Assisting with the management of liens, bonds, insurance, and regulatory requirements while ensuring adherence to contractual obligations.
• Administrative & Organizational Support – Providing general support to the Legal and Contracts Departments, maintaining SharePoint resources, tracking expenses, and assisting with internal documentation and communication.

Skills

Contract management

Legal operations

Documentation coordination

Communication skills

Microsoft Office

Tools

SharePoint

Job description

AtMacDonald-Miller Facility Solutions(\"MacMiller\") we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1,600 employees across14offices, there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction -Engineering, fabrication and installation of mechanical systems for new projectsfollowing leanconstructionpractices
• Special projects-Retrofits and mechanical repairsfor existing buildings for new efficiencies
• Service - scheduledpreventativemaintenance ensuring tenantcomfort,and 24/7 emergency response
• Building performance-Controlsystems, fault detection,energy services and remote monitoring
• Energy & Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration–Diverse players, one team, a common vision.Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication–We are dedicated to personal and professional excellence.We execute with distinction by doing the right thing and following through on our commitments.
• Safety– Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community–We are proud to be part of MacDonald-Miller.We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation– We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun!–Take the work seriously, but never take ourselves too seriously.It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Contracts Coordinator: This is where you come in.
We’re looking for a Contracts Coordinator to support our Contracts and Legal departments. In this role, you’ll help process and manage contracts, reduce risk, ensure compliance, and contribute to MacMiller’s continued success and growth.

In return for driving results and delivering value, you’ll gain increased ownership, professional growth opportunities, and the freedom to make a lasting impact.

Top deliverables in the first year to be a hero:

• Contract Management – Reviewing, processing, and managing contracts with various stakeholders while ensuring compliance with company standards.
• Document Collection & Management – Overseeing the lifecycle of critical documents, including regulatory filings, to ensure proper handling and preservation.
• Risk & Compliance Support – Assisting with the management of liens, bonds, insurance, and regulatory requirements while ensuring adherence to contractual obligations.
• Administrative & Organizational Support – Providing general support to the Legal and Contracts Departments, maintaining SharePoint resources, tracking expenses, and assisting with internal documentation and communication.

Your Background:

What kind of person will thrive in this role?

You should have…

Required Qualifications:

• 3+ years of experience in contract management, legal operations, or a related administrative field
• Experience coordinating and tracking documents, deadlines, and records
• Familiarity with insurance, licensing, or regulatory documentation
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and document management platforms

Preferred Qualifications:

• Experience supporting a Legal or Contracts Department
• Knowledge of the construction or building services industry
• Familiarity with lien and bond processes
• Experience working cross-functionally with multiple departments

And everyone you work with should describe you as…

• Diligent and Engaged – You take initiative and stay actively involved in every task.
• Organized and Thorough – You manage details meticulously and keep things running smoothly.
• Analytical and Creative – You approach challenges with a strategic mindset and innovative solutions.
• Proactive and Collaborative – You anticipate needs, take action, and work seamlessly with others.

And you should be motivated by…

• An amazing, fun, and collaborative team that rallies around one another to be better every day.
• Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you.
• Working in a lean, results-oriented environment, where you’ll be expected to do more, take on more, and achieve more every year.
• Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel.

Compensation:

$75,000 to $90,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees(coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.