Procurement Coordinator

Lutheran Community Services Northwest; SeaTac (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Employer-paid disability insurance

Life insurance at no cost

Paid holidays

2 weeks vacation

2 weeks sick leave

12 paid holidays

2 floating holidays

403(b) retirement plan with employer匹配

Employee Assistance Program (EAP)

Student Loan Forgiveness eligibility

Job summary

Lutheran Community Services NW is seeking a dedicated Procurement Coordinator to join our Seattle-area team. This role supports cost-effective, compliant purchasing across our organization, coordinating vendor onboarding, PO processing, and documentation.

You will help ensure audit-ready records, track spend, and identify opportunities for savings while working with Finance, Contracts, and Facilities. Strong attention to detail and nonprofit experience are valued.

Qualifications

• 2+ years of procurement/purchasing experience or related field.
• Experience in nonprofit/government funding environment is relevant.
• Ability to learn and apply federal, state, grant and organizational requirements.

Responsibilities

• Coordinate organization-wide purchasing and procurement activities in line with agency policies, funding requirements and budgets.
• Coordinate competitive procurement processes: quotes, proposals, bids, vendor responses, and documentation.
• Onboard vendors and manage purchasing documentation, forms, agreements and compliance records.
• Prepare, route and track purchase orders and related approvals; resolve routine issues with staff and vendors.
• Maintain audit-ready procurement records and support routine reporting for reviews and audits.
• Monitor purchasing activity to identify cost savings and procurement efficiencies; communicate trends to stakeholders.
• Collaborate with Finance, Contracts, Facilities and other departments to improve processes and tools.

Skills

Procurement

Vendor management

Attention to detail

English communication

Data analysis

Education

Bachelor’s degree in business/finance/logistics

Tools

Excel

Procurement systems

Job description

Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds. All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope

WHAT WE WILL DO FOR YOU:

As an employer of choice, we’re deeply committed to supporting our employees, because when you’re empowered, our mission thrives. We provide resources, tools, and care that allow you to focus on what matters most: delivering Health, Justice, and Hope to the communities we serve. We’re proud to offer a comprehensive benefits package designed to support your well-being, growth, and peace of mind

• A 37.5 per hour work week to ensure work/life balance
• Medical, dental, vision, and prescription benefits to keep you and your loved ones healthy
• Employer-paid short- and long-term disability insurance
• Life insurance coverage at no cost to you
• Up to 2 weeks of vacation in your first year (based on hours worked)
• Up to 2 weeks of sick leave (based on hours worked)
• 12 paid agency recognized holidays
• 2 floating holidays to use your way
• 403(b) retirement plan with employer matching (eligibility applies)
• Access to our Employee Assistance Program (EAP) for you and your family
• Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status

HOW YOU WILL MAKE AN IMPACT:

All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health,justiceand hope. The Procurement Coordinator supports efficient, cost-effective, and compliant operations by coordinating purchasing and procurement activities across the organization. This position helps ensure purchases are appropriately documented, competitive procurement requirements are followed, vendors are effectively coordinated, and procurement records meet agency, funder and regulatory requirements. Through responsive procurement support, the position helps programs obtain the goods and services needed to serve communities effectively.

• Coordinate organization-wide purchasing and procurement activities in accordance with established agency policies, funding requirements, budgets and applicable federal and state procurement standards.
• Coordinate competitive procurement processes, including requests for quotes, proposals and bids; obtain and compare vendor responses; support evaluation and selection; and maintain documentation of procurement decisions.
• Coordinate vendor onboarding and purchasing documentation, including required forms, agreements, approvals and compliance records; serve as a point of contact for routine vendor and staff procurement questions and elevate significant issues as appropriate.
• Prepare, route and track purchase orders, procurement documents and related approvals through completion, following up with staff and vendors to support timely purchasing and resolve routine issues.
• Maintain complete, accurate and audit-ready procurement records and prepare routine reports to support compliance reviews, audits, budget monitoring and purchasing analysis.
• Monitor purchasing activity and anticipated needs, identify opportunities for cost savings or purchasing efficiencies, and communicate trends, risks and recommendations to appropriate stakeholders.
• Collaborate with Finance, Contracts, Facilities, programs and other departments to improve procurement processes, maintain purchasing tools and resources, and provide guidance to staff on established procurement procedures.
• All LCSNW team members are responsible for upholding and encouraging LCSNW values: compassion, integrity, interdependence, inclusion and stewardship; communicating openly and effectively; building collaborative relationships in balance with working independently; and strictly adhering to confidentiality and HIPAA standards.

HOW YOU WILL BE A GREAT FIT:

• Two (2) years of experience in procurement, purchasing, contracting, supply chain administration or a closely related function; experience in a nonprofit, government, grant-funded or other regulated environment is relevant.
• Bachelor’s degree in business administration, finance, accounting, logistics/supply chain or a related field, or an equivalent combination of education and relevant experience.
• Working knowledge of purchasing and procurement practices, including competitive sourcing, vendor selection, purchasing documentation and internal controls, with the ability to learn and apply applicable federal, state, grant and organizational requirements.
• Strong organizational, analytical, and attention-to-detail skills, including the ability to evaluate quotes and proposals, maintain audit-ready records, coordinate multiple priorities, and recognize matters requiring escalation.
• Strong written and verbal English communication skills and ability to work effectively with employees, vendors, contractors and partners across a complex organization with multiple service lines, funding sources, populations served and geographic locations.
• Proficiency with common business applications and productivity suites, including spreadsheets, and comfort learning procurement, workflow, document management and reporting systems.
• Demonstrates resilience, awareness and self-regulation in navigating challenges, conflict and obstacles/barriers.
• Successfully completes tasks in a low noise environment; interacts with others and performs tasks in-person and through technology; moves equipment/materials weighing up to 25 pounds; and travels between worksites occasionally, requiring a valid driver's license and auto insurance.
• Works in a variety of settings, including LCSNW office locations, partner agency and community-based settings, and faith-based settings such as churches.
• Meets LCSNW criminal background clearance requirements and other job-relevant clearances as required by the State or program

Thank you! We sincerely appreciate your interest in joining the Lutheran Community Services NW team and thank all applicants for taking the time to apply. While we’re unable to respond to every candidate individually, please note that only those selected for an interview will be contacted. Lutheran Community Services NW is deeply committed to our mission of Health, Justice and Hope in all aspects of our work. We welcome candidates from all backgrounds and experiences to help us build a stronger, more compassionate community.