Procurement Coordinator

Imcd Us Llc; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

IMCD Group in Miami, FL is seeking a Procurement Coordinator to manage vendor accounts and oversee end-to-end procurement activities within our Andes Chemical Miami office.

The role focuses on supplier relationships, price negotiations, and timely purchase orders, ensuring inventory optimization and cost efficiency across the business.

Candidates should have a college degree or equivalent and at least 3 years' related experience, with strong communication and data-analysis skills.

Qualifications

• College degree or equivalent, and/or 3 years' experience in a related field.
• Familiarity with ERP and procurement systems.
• Strong analytical and communication skills.

Responsibilities

• Vendor management: build and maintain supplier relationships and monitor performance.
• Negotiate price quotations, terms, and conditions for cost savings.
• Search for new suppliers to diversify the portfolio.
• Process purchase orders from initiation to delivery.
• Monitor inventory levels and minimize excess stock.
• Coordinate inland freight and delivery schedules.
• Track order status and ensure accuracy of PO data.
• Ensure 100% compliance with Code of Business Conduct.

Skills

Vendor management

Negotiation

Forecasting

Inventory control

Procurement process

Communication

Data analysis

Education

College degree or equivalent

3 years' experience in related field

Tools

JD Edwards

Synapse

Salesforce

Job description

Procurement Coordinator

IMCD Group, headquartered in Rotterdam, The Netherlands, is a leading global partner for the distribution and formulation of speciality chemicals and ingredients. IMCD is a strong, innovative business partner and solutions provider for producers of consumer, industrial and durable goods in multiple business sectors: Advanced Materials, Beauty & Personal Care, Coatings & Construction, Food & Nutrition, Home Care I&I (Industrial & Institutional), Industrial Solutions, Lubricants & Energy, and Pharmaceuticals.

In partnership with our suppliers, we offer a broad and deep product portfolio. With our over 80 application laboratories across 60 countries, we co-create formulations and offer solutions that allow our business partners to make products with a positive impact on the world of today and tomorrow. Our teams focus on providing commercial and operational excellence, using the best digital and logistics tools available to create a world of opportunity for our partners. In 2025, with over 5,200 employees, IMCD realised revenues of EUR 4,779 million. IMCD N.V.’s shares are traded at Euronext Amsterdam (symbol: IMCD) and included in the Dutch ESG AEX index, as one of 25 companies within the AEX and AMX indices demonstrating best ESG practices.

Unleash a new element, Element [E]

IMCD has introduced a new, missing element to the chemical periodic table - Element [E]. For us, it stands for our Employees and their Entrepreneurial mindset, the driving force behind our success.

Overview

The Procurement coordinator role focuses on managing vendor accounts, ensuring smooth and cost-effective procurement processes. The coordinator is responsible for overseeing a portfolio of vendor accounts and managing all related procurements activities.

This position must sit in the IMCD Andes Chemical Miami office.

Key Responsibilities

• Vendor Management by building and maintaining relationships with suppliers, ensuring effective communication, and ensuring vendors meet performance expectations.
• Negotiates price quotations, terms, and conditions, while seeking opportunities for cost savings and improved pricing structures.
• Search for new suppliers.
• Provide sales with the most economical and or product that best fits the customer requirements.
• Manage purchase orders from initiation through to delivery, ensuring timely and accurate procurement.
• Monitor inventory levels, ensuring sufficient stock availability, and minimizing excess inventory to optimize storage and costs.
• Coordinate inland freight and delivery schedules, ensuring the timely arrival of goods and resolving any shipping issues.
• Track the status of orders.
• Review Purchase orders to determine the product, cost, and quantities required are correct.
• Ensure order confirmation accuracy.
• Contact vendors when there is a discrepancy with an invoice
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries, and other problems.
• Provide forecasts to key suppliers to meet the business needs and maintain inventory levels
• Fileand resolve claims withVendors and freight carriers.
• Negotiate and establish rates with inland freight carriers.
• Review/ match delivery receipts against the purchase orders to ensure product, quantity, and weight are accurate.
• Comply 100% with of Code of Business Conduct.

Competencies

General

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Intellectual

• Identify and resolve problems efficiently, using data-driven analysis.
• Collaborate effectively in group problem solving scenarios
• Maintain composure and rationality, even in emotionally charged situations.

Interpersonal

• Responds promptly to customer needs.
• Focuses on solving conflict, not blaming.
• Maintains confidentiality.
• Remains open to others' ideas and tries new things.
• Speaks clearly and persuasively in positive or negative situations.
• Listens and gets clarification.
• Participates in meetings.
• Exhibits objectivity and openness to others' views.
• Gives and welcomes feedback.
• Contributes to building a positive team spirit.
• Puts success of team above own interests.

Organization

• Align daily work with the company's strategic goals
• Uphold the highest standards of integrity and ethical behavior.
• Manage time efficiently, prioritizes tasks.
• Keeps commitments.
• Follows policies and procedures.
• Supports organization's goals and values.
• Develops strategies to achieve organizational goals.
• Understands organization's strengths & weaknesses.
• Analyzes market and competition.

Self-Management

• Adapt to changes in the work environment with flexibility.
• Maintain a consistent work presence, managing responsibilities even in dynamic situations.
• Take ownership of tasks, volunteering for new opportunities and seeking growth
• Approach challenges with creativity, offering innovative solutions.
• Able to deal with frequent change, delays, or unexpected events.
• Is consistently at work and on time.
• Ensures work responsibilities are covered when absent.
• Follows instructions, responds to management direction
• Keeps commitments; commits to long hours of work when necessary to reach goals.
• Asks for and offers help when needed.

Requirements

Education and Experience

• College Degree or equivalent, and/or 3 years' experience in a related field.

Technical Skills

• Microsoft Office, Order processing systems and Database Management.
• Familiarity with ERP systems i.e.: JD Edwards, Synapse, and Salesforce is a plus.

Work Environment

• This position operates in a fast paced professional environment.
• Occasional exposure to hazardous materials may occur, appropriate safety measures must be followed.

Fluent in English and Spanish.

Thisjob has no supervisory responsibilities.

Note:The responsibilities and qualifications outlined above are intended to describethe general nature of the role and are not exhaustive. Management reserves theright to assign or reassign duties as necessary to meet business needs.