Procurement Coordinator

Calnetix Technologies, LLC; Cypress (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

Calnetix is seeking a Procurement Coordinator in Southern California to provide administrative and operational support to the Supply Chain organization. You will coordinate routine supplier communications, follow up on open POs, maintain procurement records, and support purchasing processes to ensure timely material availability.

You will act as a liaison between suppliers and internal stakeholders, monitor orders for potential delays, and help resolve discrepancies with cross-functional teams.

Qualifications

• High school diploma or equivalent required.
• 1–3 years in admin, purchasing support, or supply chain.
• Experience in manufacturing preferred.
• Strong communication skills and professional presence.
• Proficient with Microsoft Office, especially Excel.
• Experience with ERP/MRP systems preferred.
• Highly organized with attention to detail.
• Able to multitask in a fast-paced office.
• Ability to work independently and with teams.

Responsibilities

• Act as primary contact for routine supplier communications regarding open purchase orders, delivery commitments and shipment status.
• Follow up on open purchase orders and confirm delivery dates to support on-time production.
• Monitor open purchase orders for delays, backorders, shortages, or supply interruptions.
• Coordinate with suppliers, receiving, planning, production, quality and accounting to resolve routine order and documentation discrepancies.
• Support purchase order administration within the ERP system.
• Enter and maintain supplier information, order acknowledgments, delivery dates and purchasing data.
• Maintain accurate procurement records and supplier documentation.
• Generate and maintain open-order reports, supplier follow-up logs and delivery-status updates.
• Provide general administrative support to the Supply Chain and Operations teams.
• Other duties as needed.

Skills

Administrative skills

Communication

Microsoft Excel

Education

High school diploma

Tools

ERP/MRP

MS Office

Job description

Calnetix is an engineering and manufacturing company located in Southern California, committed to making a positive contribution to society and the environment by changing the way the world harvests and utilizes energy. We are focused on developing, manufacturing, and delivering advanced energy solutions for commercial applications throughout the world and for mission-critical applications for the United States Government and its Prime Contractors. Calnetix thrives on innovation and meeting new challenges.In partnership with OEMs, we utilize innovative, proprietary high-speed electric motor-generator technologies to develop next-generation, power-dense and energy-efficient products that reduce energy consumption, harmful emissions and enhance energy security.

We are seeking a Procurement Coordinator who willprovide administrative and operational support to the Supply Chain organization by coordinating routine supplier communications, following up on open purchase orders, maintaining procurement records and supporting purchasing processes. The position serves as a liaison between suppliers and internal stakeholders to help ensure timely material availability, accurate documentation and efficient execution of procurement activities

Act as a primary point of contact for routine supplier communications regarding open purchase orders, delivery commitments and shipment status.

Follow up with suppliers to confirm delivery dates and support on-time fulfillment of production requirements.

Monitor open purchase orders and identify potential shipping delays, backorders, shortages, or supply interruptions.

Communicate delivery concerns, discrepancies, and supplier issues to the Supply Chain Manager and assist with coordinating corrective actions.

Coordinate with suppliers, receiving, planning, production, quality and accounting to resolve routine order and documentation discrepancies.

Support purchase order administration within the ERP system.

Enter and maintain supplier information, order acknowledgments, delivery dates and purchasing data within the ERP system.

Maintain accurate procurement records, supplier documentation and organized electronic and physical filing systems.

Generate and maintain open-order reports, supplier follow-up logs and delivery-status updates.

Verify purchasing documentation for completeness and accuracy and reconciling related records as required.

Support supplier onboarding activities and document collection as assigned.

Provide general administrative and operational support to the Supply Chain and Operations teams.

Other duties as needed and assigned.

Education, Skills, and Experience:

High school diploma or equivalent required.

One to three years of administrative, purchasing support, customer service or supply chain experience.

Experience in a manufacturing environment is preferred.

Exceptional verbal and written communication skills with a confident, professional phone and email presence.

Strong computer skills, including proficiency in Microsoft Office, particularly Excel, Outlook and Word.

Experience working within an ERP or MRP system preferred, with the ability to learn internal procurement software quickly.

Highly organized with strong attention to detail, data accuracy and document tracking.

Ability to prioritize and multitask effectively in a fast-paced office environment.

Strong problem-solving, follow-up, and cross-functional coordination skills.

Ability to work independently while collaborating effectively with internal teams and suppliers.

Intangibles Sought:

Willingness to learn, quick study, self-starter with can-do attitude. Strong sense of urgency, accountability and dependable follow-through.

Positive, service-oriented approach to supporting internal and external stakeholders.

Supervisory Responsibilities:

N/A

Physical Demands / Work Environment:

Position duties will primarily be performed in an office environment with occasional visits to manufacturing and warehouse areas.

Personal protective equipment, such as safety glasses, may be required in certain production areas.

Occasional lifting of files, boxes, or office materials up to 25 pounds may be required.

Salary Range:

• $25 - $32/hour

Disclaimer:The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned, by their supervisor. Management reserves the right to change, rescind, add or delete the duties and responsibilities of positions within this job classification at any time.

Other: Calnetix is an Equal Opportunity Employer. All qualified applicants will receive considerations for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, physical or mental disability or status as a protected veteran.

U.S. citizenship is a precondition of employment for this position due to contractual requirements.