Procurement Coordinator

University of South Carolina; Columbia (SC); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Competitive salary

15 paid vacation days

15 paid sick days

13 paid holidays

Engaging and collaborative environment

Job summary

University of South Carolina is seeking a Procurement Coordinator to manage procurement activities for the Division of Student Affairs, ensuring transactions align with university, state, and federal policies and are accurate in accounting entries.

Responsibilities include preparing, submitting, and reconciling procurement requests, verifying accounting transactions, and maintaining purchasing files within a shared services model. A bachelor’s degree and 1+ years related experience are required.

Qualifications

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Responsibilities

• Manage financial accounts, revenue, and expenditures for goods and services procured. Maintain knowledge of and ensure all procurement transactions adhere to university and state purchasing policies. Process purchase requisitions, reimbursements, journal entries, travel, and purchasing card transactions.

Skills

Accounting and budgeting

Financial analysis

Data accuracy and quality

Education

Bachelor’s degree in a related field

Tools

PeopleSoft

Microsoft Excel

Job description

Procurement Coordinator

Do you have experience with procurement policies and practices? Are you detail-oriented, motivated, and enjoy finding opportunities for process improvement? Do you enjoy working with data and reviewing transactions for accuracy? Can you provide excellent customer service and diligent follow-up? The Procurement Coordinator for the Division of Student Affairs specializes in the procurement of goods and services for the departments within the division, ensuring all transactions are accurate, compliant, and aligned with university, state, and federal policies. This position prepares, submits, and reconciles procurement requests; verifies and documents accounting transactions; and manages financial systems for the proper collection and distribution of funds.

Primary Duties

Manage financial accounts, revenue, and expenditures for goods and services procured. Maintain knowledge of and ensure all procurement transactions adhere to university and state purchasing policies. Process purchase requisitions, reimbursements, journal entries, travel, and purchasing card transactions. Maintain purchasing files and ensure timely receipt and payment of purchases. Operate within a shared services model to support divisional procurement needs. Work within the divisional finance ticketing system to ensure the timely processing of requests.

Perks: Competitive salary + some of the BEST benefits you can find!15 paid vacation days15 paid sick days13 paid holidays (including an extended December holiday)An engaging and collaborative environment.

Compensation & Benefits

• State Pay Range: G08
• USC Market Range: MRE - $48,726 $59,689 $70,653
• Anticipated Hiring Range: $48,726 - $70,653
• Part/Full Time: Full Time
• Hours per Week: 37.5
• Work Schedule: Standard working schedule: 8:30am - 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.
• Basis: 12 months
• Job Search Category: Fiscal Accounting
• Campus: Columbia
• Work County: Richland
• College/Division: Division of Student Affairs and Academic Support
• Department: SAAS Finance
• Location of Vacancy:

Benefits

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities
• Competitive salary + some of the BEST benefits you can find!15 paid vacation days15 paid sick days13 paid holidays (including an extended December holiday)An engaging and collaborative environment.

Job Related Minimum Required Education and Experience

Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications

Experience in USC and/or state procurement policies

Knowledge/Skills/Abilities

Comprehensive understanding of accounting, auditing, banking, budgeting, financial management, investment principles, and state government fiscal and accounting processes. Familiarity with state laws and regulations governing university finances, public utility organizational and capital structures, and financing methods for major utility expansions. Proficiency in financial statement analysis, mathematical concepts, account reconciliation, fiscal reporting, state procurement practices, and general office procedures. Experience with university receipting and accounts receivable systems, including PeopleSoft, as well as reporting tools and ledger generation. Ability to analyze and interpret financial data, records, and reports accurately, with advanced Microsoft Excel skills. Strong communication and interpersonal skills, including the ability to serve effectively as a liaison with internal and external departments and agencies.

Job Duties

• Job Duty | Assists Division of Student Affairs staff with the management of financial accounts, revenue, and expenditures related to the procurement of goods and services. Assures that all procurement transactions are in accordance with the University purchasing policies. Manage processing and reconciliation of billing, accounts due, expenditures, reimbursements, departmental transfers, purchasing cards, grants, and travel. Essential Function | Yes Percentage of Time | 25
• Job Duty | Processes purchase requisitions