Procurement Coordinator

Buyers Edge Platform; California (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Fresh Alliance, a Buyers Edge Platform brand, is seeking a Procurement Sales Coordinator based in our Salinas, CA office. You will support the procurement team by handling vendor communications, processing POs, and maintaining records.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks. Experience with procurement software is a plus; professional demeanor and reliability are essential.

Qualifications

• Minimum of 2 years in administrative or procurement support.
• Experience with procurement software is an asset.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide day-to-day admin support for procurement, incl. vendor and customer correspondence.
• Assist in reviewing and processing purchase orders.
• Maintain organized procurement records and ensure compliance.
• Monitor orders and delivery schedules; coordinate with vendors.
• Communicate with suppliers to confirm shipping details and invoices.
• Collaborate with contract and pricing teams to ensure invoice accuracy.
• Ensure adherence to internal procedures and applicable regulations.

Skills

Organizational Skills

Communication

Multitasking

Attention to Detail

Education

High School Diploma

Associate or Bachelor's preferred

Tools

Procurement Software

Job description

The Procurement Sales Coordinator manages the procurement process, sourcing from suppliers while securing cost effective and high quality goods. They ensure that purchasing activities are profitable, well-organized, timely, and in compliance with company policies. This role plays a key part in maintaining accurate records, managing vendor communications, and facilitating smooth procurement processes.

Who we are:

Fresh Alliance, a Buyers Edge Platform brand, provides procurement services to distributors and foodservice operators with over 50+ years of experience in the fresh category. They procure products directly from 100+ premium grower/shippers and fresh processors, to deliver the best in quality and price. With a commitment to freshness, streamlined logistics, and k-12 services, Fresh Alliance redefines the industry standard, delivering a comprehensive solution and leverages high performance contracts supported by a wide variety of clients. Fresh Alliance is an integral part of the Fresh Division as it directly works with both Fresh Concepts and Produce Alliance providing a direct sourcing and contracting resources to their end user customers.

This position will be based out of our Salinas, CA office. We are unable to offer work sponsorship for this role.

Your impact:

• Provide day-to-day administrative support for the procurement team, including vendor and customer correspondence, and document management.
• Assist in reviewing and processing purchase orders.
• Maintain organized and accurate procurement records, ensuring all documentation is current and compliant.
• Monitor order statuses, delivery schedules, and coordinate with vendors to ensure timely receipt of goods and services.
• Communicate effectively with suppliers to confirm shipping details and resolve delivery or invoice issues.
• Collaborate internally with the contract and pricing team to ensure invoice accuracy.
• Ensure adherence to internal procurement procedures and applicable regulation.

About you:

• Strong organizational skills with a high level of attention to detail.
• Effective communication and interpersonal skills.
• Ability to handle multiple tasks, prioritize workload and meet deadlines.
• High school diploma or equivalent required; associate or bachelor’s degree in business, supply chain management, or related field preferred.
• Minimum of 2 years of experience in an administrative or procurement support role.
• Experience with procurement software is an asset.

Not sure you meet every qualification? Studies show that diverse applicants often hesitation to apply unless they check every box. At Buyers Edge Platform, we value authenticity and inclusion—if you're excited about the role, we encourage you to apply. You might be exactly who we’re looking for!

What's in this for you:

Great benefits from day one. We offer medical, dental, vision, FSA, company-paid life insurance, and more—plus a 401(k) with company match.

Grow with us. Enjoy strong training, development, and competitive pay.

Work-life balance. Our flexible PTO policy lets you take time when you need it—no accrual required.