Buyer

FreshEdge; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health & Welfare Benefits (Medical, D

Paid Time Off

Holidays

401(k) with Company Match

Weekly Paid

Career Advancement Opportunities

Job summary

FreshEdge is hiring a Buyer to drive procurement strategy, manage daily replenishment, and maintain optimal inventory levels across the hub network. You will manage vendor relationships, analyze trends, and collaborate with warehouse operations to resolve shortages and optimize costs.

The ideal candidate has 2+ years in purchasing within distribution or food service, with strong Excel and ERP experience, and a focus on margins and inventory productivity.

Qualifications

• Bachelor's degree in Business, Supply Chain, or a related field. MBA or equivalent preferred.
• 2+ years of purchasing, buying, or procurement experience in distribution/wholesale/food service.
• Experience with inventory replenishment, demand planning, or supply chain operations.
• Familiarity with vendor management processes including vendor setup, documentation, and rebate administration.
• Solid understanding of margins, cost structures, and inventory productivity metrics.
• Experience in a multi-site, decentralized, or hub-and-spoke distribution environment is preferred.
• Proficient PC skills in ERP and purchasing workflows (Produce Pro) and Excel.

Responsibilities

• Key FP&A leader contributing to strategy, planning, and business performance management for FreshEdge and family of companies.
• Manage daily replenishment activities to maintain inventory levels across all product categories at the hub facility.
• Purchase products based on demand signals, inventory targets, supplier lead times, and order minimums.
• Partner with warehouse operations to address inventory challenges, shortages, substitutions, and receiving issues in real time.
• Monitor inventory levels and trends to improve product availability and minimize obsolescence.
• Analyze purchasing trends, forecasts, and inventory data to support sound buying decisions and identify cost-saving opportunities.
• Collaborate with internal OpCos to understand product needs, service expectations, and seasonal demand patterns.
• Communicate deals and promotions to OpCo sales teams for pricing advantages.

Skills

Interpersonal skills

Decision making

Prioritization

Analytical thinking

Inventory management

Team collaboration

Communication

Detail oriented

Education

Bachelor's degree in Business or Supply Chain

MBA or equivalent preferred

Tools

Produce Pro

Microsoft Excel

CRM systems

Job description

FreshEdge is built on a united infrastructure of fresh food distributors collectively working to provide an unmatched assortment and service level across contiguous geographies via multiple locations and refrigerated facilities. We look forward to adding to our team and continuing our growth.

FreshEdge is a growing network of produce and specialty distributors serving customers in 25 states, and built on strong local relationships and a genuine, no-nonsense way of doing business. We're looking for a Buyer who takes the same approach and is able to build real relationships with vendors and colleagues and isn't afraid to dig in and get things done!

Essential Functions:

• Key FP&A leader contributing to strategy, planning, and business performance management for the FreshEdge organization and family of companies
• Manage daily replenishment activities to maintain appropriate inventory levels across all product categories at the hub facility
• Purchase products based on demand signals, inventory targets, supplier lead times, and order minimums
• Partner closely with warehouse operations to address inventory challenges, shortages, substitutions, and receiving issues in real time
• Monitor inventory levels and trends to improve product availability, reduce out-of-stocks, and minimize excess or obsolete inventory
• Analyze purchasing trends, forecasts, and inventory data to support sound buying decisions and identify cost-saving opportunities
• Collaborate with internal OpCos to understand their product needs, service expectations, and seasonal demand patterns
• Communicate effectively across purchasing, operations, sales, and warehouse teams to improve execution and service levels
• Identify and act on opportunistic spot buys that provide competitively priced product for OpCos to penetrate existing customers or gain new business
• Evaluate deals based on margin potential, inventory risk, shelf life, and alignment with OpCo customer demand
• Communicate available deals and promotions to OpCo sales teams in a timely manner so they can capitalize on pricing advantages
• Build and maintain supplier relationships that surface buying opportunities before they reach the broader market
• Track and report on procurement activity, including deal volume, margin contribution, and OpCo uptake
• Manage vendor setup and maintenance in the ERP system (Produce Pro), ensuring accurate records for pricing, terms, lead times, and contact information
• In collaboration with the Vendor Management team, ensure all required vendor documentation is completed, current, and properly filed (certificates of insurance, food safety documentation, W-9s, credit applications, etc.)
• Administer vendor rebate programs, tracking accruals, filing claims, and reconciling payments to ensure the company captures all earned funds
• Partner with the Category Managers and help coordinate vendor marketing programs and promotional allowances; work with OpCo teams to maximize participation and value
• Develop and maintain strong working relationships with suppliers to ensure reliable product supply and timely issue resolution
• Support new vendor evaluation and onboarding in coordination with the Merchandising team
• Participate in continuous improvement initiatives that strengthen purchasing processes, inventory management, and operational efficiency
• Contribute to the development of purchasing best practices and standard operating procedures as the hub network expands
• Provide feedback on system capabilities and workflow improvements that would benefit the purchasing function

Competencies:

• Strong interpersonal skills; great communicator and relationship builder
• Results focused; drives change management and continuous improvement
• Decision maker able to prioritize and weigh both short- and long-term goals
• Detail-oriented with strong organizational skills and the ability to manage multiple priorities simultaneously
• Comfortable working in a collaborative warehouse environment and building relationships across departments
• Practical, data-informed decision-maker who can balance cost, service, and inventory considerations
• Self-motivated with a growth mindset and a willingness to take on new responsibilities as the role expands
• Clear and effective communicator, both written and verbal, with the ability to work across functions and locations
• Strong sense of urgency and customer service orientation when supporting internal OpCo needs
• Comfortable making decisions and standing behind them in a fast-moving environment
• Able to quickly gain proficiency navigating ERP systems, reporting tools, and purchasing platforms

Education & Experience:

• Bachelor's degree in Business, Supply Chain, or a related field. MBA or equivalent preferred
• 2+ years of experience in purchasing, buying, or procurement in a distribution, wholesale, or food service environment
• Experience with inventory replenishment, demand planning, or supply chain operations
• Working knowledge of vendor management processes including vendor setup, documentation, and rebate administration
• Familiarity with ERP systems and purchasing workflows
• Solid understanding of margins, cost structures, and inventory productivity metrics
• Experience in a multi-site, decentralized, or hub-and-spoke distribution environment is preferred
• Existing relationships with commodity traders and wholesalers that typically offer spot buy opportunities is preferred
• Proficient PC skills in CRM and Enterprise Resource Planning (ERP) systems- Produce Pro, Microsoft Office (particularly Excel), and common E Mail systems

Physical Demands:

• Stand or sit for long periods of time
• Travel as needed

Benefits:

• Health & Welfare Benefits (Medical, Dental, Vision, Disability, and Voluntary Life)
• Paid Time Off
• Holidays
• 401(k) with Company Match
• Weekly Paid
• Career Advancement Opportunities

All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.