Procurement Coordinator

Schneider Electric; Buffalo (NY); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Flexible work arrangements

Paid family leave

Well-being programs

Holidays and paid time off

Job summary

Schneider Electric is seeking a detail‑oriented Procure-to-Pay and Purchasing Support specialist to reconcile POs, receipts, and invoices within our ERP environment. You will assist in maintaining supplier data, support buyers on low‑value procurements, and monitor deliveries to mitigate delays in a manufacturing setting.

You should have 2–5 years in procurement or related fields, familiarity with ERP systems (Acumatica, SAP, Oracle, MS Dynamics), and strong Excel skills. This on‑site U.S.

Qualifications

• Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required.
• 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations.
• Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred.

Responsibilities

• Reconcile purchase orders, receiving transactions, and supplier invoices to ensure payment accuracy.
• Investigate and resolve discrepancies involving pricing, quantities, receipts, and invoice matching.
• Coordinate with Accounting, Receiving, and Suppliers to expedite issue resolution.
• Monitor open purchase orders and ensure timely receipt processing.
• Assist in maintaining accurate supplier and procurement master data within the ERP system.
• Support Buyers with procurement of low-value and routine production components.
• Create, maintain, and expedite purchase orders.
• Track supplier deliveries and communicate shortages, delays, or risks to stakeholders.

Skills

Attention to detail

Analytical problem solving

PO processing

Invoicing

Supplier management

Microsoft Excel

Education

Associate Degree in Supply Chain Management

Bachelor's Degree preferred

Tools

Acumatica

SAP

Oracle

Microsoft Dynamics

Job description

Key Responsibilities

Procure-to-Pay Administration

• Reconcile purchase orders, receiving transactions, and supplier invoices to ensure payment accuracy.
• Investigate and resolve discrepancies involving pricing, quantities, receipts, and invoice matching.
• Coordinate with Accounting, Receiving, and Suppliers to expedite issue resolution.
• Monitor open purchase orders and ensure timely receipt processing.
• Assist in maintaining accurate supplier and procurement master data within the ERP system.

Purchasing Support

• Support Buyers with procurement of low-value and routine production components.
• Obtain supplier quotations and evaluate pricing, lead times, and delivery commitments.
• Create, maintain, and expedite purchase orders.
• Track supplier deliveries and communicate shortages, delays, or risks to stakeholders.
• Assist with inventory replenishment activities and material planning initiatives.

Supplier Coordination

• Serve as a primary contact for day-to-day supplier communications.
• Follow up on order acknowledgments, shipment dates, and delivery performance.
• Support supplier performance tracking and continuous improvement initiatives.
• Escalate critical supply chain issues when necessary.

Cross-Functional Collaboration

• Work closely with Receiving to ensure timely processing of incoming materials.
• Partner with Accounting to resolve invoice and payment-related concerns.
• Support Buyers and Procurement leadership with reporting and data analysis.
• Participate in process improvement initiatives to enhance procurement efficiency and transaction accuracy.

Qualifications

Education

• Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required.
• Bachelor's Degree preferred.

Experience

• 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations.
• Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred.
• Manufacturing experience strongly preferred.

Skills & Competencies

• Strong attention to detail and analytical problem-solving skills.
• Understanding of purchase orders, receiving processes, invoicing, and supplier management.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time-management abilities.
• Ability to work effectively across multiple departments and with external suppliers.

Preferred Attributes

• Basic understanding of inventory management and material planning concepts.
• Familiarity with three-way matching (PO, Receipt, and Invoice).
• Knowledge of procurement and supply chain best practices.
• Continuous improvement mindset with a customer-service-oriented approach.

Reporting Structure

Reports to: Procurement Supervisor / Purchasing Manager

Education

• Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required.
• Bachelor's Degree preferred.

Experience

• 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations.
• Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred.
• Manufacturing experience strongly preferred.

Skills & Competencies

• Strong attention to detail and analytical problem-solving skills.
• Understanding of purchase orders, receiving processes, invoicing, and supplier management.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time-management abilities.
• Ability to work effectively across multiple departments and with external suppliers.

Preferred Attributes

• Basic understanding of inventory management and material planning concepts.
• Familiarity with three-way matching (PO, Receipt, and Invoice).
• Knowledge of procurement and supply chain best practices.
• Continuous improvement mindset with a customer-service-oriented approach.

Reporting Structure

Reports to: Procurement Supervisor / Purchasing Manager

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.

Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.

Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.

Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.

Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.

At Schneider Electric we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD 68,000 - USD 102,000 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.