Procurement Coordinator

Georgia Tech; Atlanta (GA); On-site; USD 49,308 - 63,500; Full time

Job summary

Georgia Tech is seeking a Procurement Coordinator to manage purchase orders, track inventory, and ensure timely delivery of goods and services in Atlanta. The role requires collaboration across departments to maintain accurate records for financial reporting.

Responsibilities include PO creation, vendor selection, contract management, and budget tracking, with a focus on process improvements and compliance.

Qualifications

• High school diploma or GED equivalent.
• Overnight travel may be required for project delivery.
• 1+ years of relevant experience in procurement or operations.

Responsibilities

• Assist in executing procurement processes including vendor selection and PO creation.
• Maintain procurement documentation for audits and review.
• Coordinate timely delivery with suppliers and internal teams.
• Monitor expenditures against budget and report discrepancies.
• Gather feedback to evaluate supplier performance and delivery timelines.
• Prepare reports on procurement activities and spending trends.
• Serve as a liaison between suppliers and internal departments.
• Support onboarding and training of new procurement staff.
• Participate in meetings to discuss procurement strategies and improvements.
• Perform other duties as assigned.

Skills

Procurement processes

Vendor management

Budget tracking

Documentation

Education

Bachelor's Degree in Business Management

Job description

Job Details

Job ID: 301531

Location: Atlanta, Georgia

Full-time: Full-Time

Regular/Temporary: Regular

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Procurement Coordinator supports the procurement process by managing purchase orders, tracking inventory levels, and ensuring timely delivery of goods and services. This role requires collaboration with various departments to facilitate procurement activities and maintain accurate records for financial reporting.

Responsibilities

Job Duty 1 - Support the procurement team in executing various procurement processes, including vendor selection, purchase order creation, and contract management.

Job Duty 2 - Ensure that all procurement documentation, including purchase orders, contracts, and invoices, are accurately maintained and easily accessible for review and audits.

Job Duty 3 - Liaise with suppliers and internal teams to coordinate the timely delivery of goods and services, addressing any delays or issues that arise.

Job Duty 4 - Track procurement expenditures against the budget, reporting any discrepancies and assisting in the implementation of corrective actions.

Job Duty 5 - Assist in evaluating supplier performance by gathering feedback from internal stakeholders and analyzing delivery timelines, quality, and service levels.

Job Duty 6 - Compile and prepare reports on procurement activities, including spending trends, supplier performance, and compliance with policies and procedures.

Job Duty 7 - Serve as a point of contact between suppliers and internal departments, facilitating communication and ensuring that procurement-related inquiries are addressed promptly.

Job Duty 8 - Support the onboarding and training of new procurement staff, providing guidance on procurement processes and best practices.

Job Duty 9 - Attend procurement meetings and contribute to discussions regarding procurement strategies, supplier evaluations, and process improvements.

Job Duty 10 - Perform other duties as assigned.

Required Qualifications

Educational Requirements High school diploma, GED, or vocational training.

Other Required Qualifications Overnight travel required for project delivery; flexibility in on-site daily service delivery hours degree in Business Management or related (due to client shift schedules, project requirements).

Required Experience 1+ years of relevant experience.

Preferred Qualifications

Preferred Educational Qualifications Bachelor's Degree in Business Management or related field

Proposed Salary

Annuary salary: $49,308 - $63,500. Commensurate with education and experience.

Knowledge, Skills, & Abilities

SKILLS Process routine disposition purchase requests received from departments resolving purchasing issues, identifying process improvements and cost savings opportunities.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest