Building Coordinator II

Georgia Tech; Atlanta (GA); On-site; USD 30,307 - 41,328; Full time

Job summary

Georgia Tech is seeking a Facilities Operations professional to manage a complex of buildings. You will oversee shipping/receiving, security, and equipment maintenance, coordinate events, and serve as the main liaison for unit management.

Strong collaboration and records management are essential. The role requires a high school diploma and 5–8 years of related experience; familiarity with Workday and Excel is preferred.

Qualifications

• High school diploma or equivalent.
• Five to eight years of related experience.
• Experience with Workday, purchasing, and budget reconciliation.

Responsibilities

• Oversee/coordinate facilities shipping and receiving processes, including mail distribution.
• Monitor and maintain building security and safe practices.
• Coordinate/oversee equipment maintenance within assigned facilities; provide access as needed.
• Serve as point of contact for unit management housed within facilities.
• Manage work order system and related records for building maintenance, equipment and security.
• Utilize event management system to plan and approve events and provide tours to potential customers.

Skills

Customer service

Contractor relations

Building security

Safety procedures

Records maintenance

Education

High school diploma

Tools

Workday

Excel

Job description

Job Details

• Job ID: 301144
• Location: Atlanta, Georgia
• Full-Time
• Regular

About Us

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Facilitate building services within an assigned complex of facilities, usually encompassing multiple building locations. Services provided include management of shipping/receiving services, building safety and security, equipment maintenance, space allocation and related records maintenance. This position will interact on a consistent basis with: building occupants and unit management within building(s), visitors, inspectors, maintenance personnel and vendors/contractors. This position typically will advise and counsel: building occupants and unit management. This position will supervise: NA.

Responsibilities

• Job Duty 1 - Oversee/coordinate facilities shipping and receiving processes which may include mail distribution.
• Job Duty 2 - Monitor and maintain building security and safe practices.
• Job Duty 3 - Coordinate/oversee equipment maintenance within assigned facilities; coordinate schedule and provide required access as needed.
• Job Duty 4 - Serve as point of contact for unit management housed within assigned facilities.
• Job Duty 5 - Manage work order system and other records related to building maintenance, equipment and security.
• Job Duty 6 - Event Coordination
  Utilize the existing event management system to plan and approve events.
  Provide tours to potential customers.
  Update and communicate event policies and procedures.
  Manage event setup and breakdown, which involves interacting with the Georgia Tech event coordinators, AV team, building support team, student assistants, and vendors.
  Maintain event records, including minor accounting duties (after-hour event invoicing).
• Job Duty 7 - Perform other duties as assigned

Required Qualifications

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Five to eight years of job related experience

Preferred Qualifications

• Familiarity with Workday.
• Experience submitting purchase orders, ordering office supplies and small equipment, and reconciling building expense accounts.
• Experience managing budgets using Microsoft Excel.

Knowledge, Skills, & Abilities

SKILLS
This job requires advanced working knowledge of building operations and general maintenance requirements. Skills in customer service, contractor relations, building security and safety, records maintenance is required as is the use of office related computer applications.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Job Grade: C7

Pay Range $21.84/ hr - $29.69/ hr

Location: Atlanta, GA

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/