Procurement Specialist II

Georgia State University; Atlanta (GA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Job summary

Georgia State University is seeking a Procurement Specialist II to manage purchasing of goods and services, maintain records, conduct pre-bid conferences, and assist with complex procurement processes. You will align strategy with university policies and ensure compliance, while collaborating with Accounts Payable and vendors to optimize cost and quality.

Ideal candidates will have a Bachelor's degree and related experience, proficiency in PeopleSoft and SciQuest, and strong Excel skills.

Qualifications

• Bachelor's degree and one year of related experience or a combination of education and related experience.

Responsibilities

• Writes and evaluates requisitions; reviews requisitions for adequate specifications and information.
• Aligns the procurement strategy with university policies and objectives.
• Ensures procurements comply with laws, policies, and procedures.
• Compares costs; evaluates quality and quantity of supplies, materials, and equipment.
• Works with Accounts Payable to review payments for purchases.
• Interprets BOR and DOAS procurement policies and procedures.
• Maintains purchasing records and pricing data.
• Conducts pre-bid proposal conferences; verifies quantities and quality of materials.
• Develops and issues Invitations to Bid; monitors delivery of materials.
• Reviews RFQ/RFI; assists in RFPs and contracts.
• Liaises between vendors and department staff; administers procurement contracts.

Skills

Procurement

Requisitions management

Vendor liaison

Microsoft Excel

PeopleSoft Financials

SciQuest

Education

Bachelor's degree

Tools

PeopleSoft Financials

SciQuest

Job description

Procurement Specialist II

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University's teaching, research, and public service mission by providing the university community and the institution's constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus.

The Division of Finance and Administration is currently looking to hire an experienced Procurement Specialist II.

What makes GSU a great place?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

What will you do:

The Procurement Specialist II performs senior level duties as pertain to the purchasing of goods and services, such as maintaining purchasing records, conducting pre-bid/proposal conferences, assisting the Procurement Specialist, Senior in interpreting and determining procurement policies and procedures.

Duties and responsibilities include:

• Writes and evaluates requisitions; reviews purchase requisitions for adequate specifications and information.
• Aligns the procurement strategy with university policies and objectives.
• Ensures that procurements are in compliance with laws, policies, and procedures.
• Compares costs; evaluates the quality and quantity of supplies, materials, and equipment.
• Works with Accounts Payable to review and analyze the receipt and payment of purchased goods and services.
• Assists the Senior Procurement Specialist in interpreting and determining Board of Regents (BOR) and Department of Administrative Services (DOAS) procurement policies and procedures.
• Maintains purchasing records, such as purchase price, etc.
• Conducts pre-bid proposal conferences; verifies the quantity and quality of purchased materials; authorizes invoice payments.
• Develops and issues invitations to bid; monitors and expedites the delivery of purchased materials.
• Reviews, approves, and executes Requests for Quotation (RFQ) and Requests for Information (RFI).
• Assists in Requests for Proposal (RFP) and contracts.
• Serves as liaison between vendor and department personnel.
• Participates in the administration of procurement contracts.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Provides quality customer service and training to end-users.
• Performs other related duties as assigned.

Credit Check:

Please note that eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc. Please consider this when applying for this position. This check will not impact your credit score

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Minimum Hiring Qualifications

Bachelor's degree and one year of related experience; or a combination of education and related experience.

Preferred Hiring Qualifications

• Knowledge of professional level purchasing practices and procedures.
• Knowledge of University policies and procedures for purchasing.
• On/Off Site Training/Certifications offered by DOAS State Purchasing.

Additional Preferred Requirements

• Ability to interpret contractual documents.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational skills.
• Knowledge of PeopleSoft Financials and SciQuest preferred.
• Efficient in the use of Microsoft Excel, Word, and PowerPoint applications

Department: Purchasing

Location: Atlanta Campus

Shift: 8:30AM - 5:15PM

Salary: $50,100

FLSA Status: Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 08/11/26, 12:59:09 PM

Closing Date: 08/26/26, 3:59:00 AM

Special Instructions:

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter (Recommended)

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents

USG Core Value Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime:

Georgia State University is committed to its students' and employees' safety and security.

It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus.

This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.