Administrative Professional Senior

Georgia Tech; Atlanta (GA); On-site; USD 42,797 - 52,000; Full time

Job summary

Georgia Tech's Office of the President is seeking an experienced administrative professional to provide high-level support to senior leadership. The role focuses on calendar coordination, meetings, budgets, procurement, and reporting, with opportunities to guide junior staff.

The position is in person with standard hours 7:30am–4:30pm, Monday through Friday, and offers a dynamic environment within a leading public research university.

Qualifications

• High school diploma or equivalent.
• Six to eight years of related experience.

Responsibilities

• Prepare and manage department budget; generate reports.
• Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork).
• Coordinate unit purchasing process; track and manage purchasing activities.
• Originate and process correspondence, reports and other documentation.
• Compile, organize and analyze data for reports; develop databases and records management systems.
• Plan meetings and events; scheduling and reservations.
• Make travel arrangements for unit staff management and staff as directed.
• Review and resolve complex administrative questions; propose new procedures.
• Provide training and supervision to administrative staff as required.
• Perform other duties as assigned.

Skills

General office administration

Budget administration

Procurement processing

Documents management

Records management

Event management

Problem solving

Office organization

Education

High school diploma / GED / Vocational diploma

Job description

Department Information

Join the Office of the President at Georgia Tech and help advance the mission of one of the nation's top public research universities. You will support senior leadership while contributing to initiatives that impact students, drive innovation, and shape the future of higher education. If you are a highly organized professional who wants to make a meaningful impact working in a fast-paced executive office environment, we invite you to apply.

This position is in person and general hours are 7:30am- 4:30pm (Monday- Friday).

Job Summary

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff. This position may supervise lower level administrative staff.

Responsibilities

• Prepare and manage department budget; generate associated reports
• Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)
• Coordinate unit purchasing process; track and manage purchasing activities
• Originate and process correspondence, reports and other documentation
• Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems
• Plan meetings and other events to include scheduling, reservations, arrangements, etc.
• Make travel arrangements for unit staff management and staff as directed
• Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures
• Provide training and ongoing work guidance (may include supervision) to administrative staff members as required
• Perform other duties as assigned

Required Qualifications

• High school diploma, GED Certificate or Vocational School Diploma
• Six to eight years of job related experience

Preferred Qualifications

• Customer service oriented
• Ability to anticipate needs and proactively solve problems.
• Exceptional prioritization and organizational skills
• Ability to coordinate multiple complex initiatives
• Sound judgement and discretion

Cover letter REQUIRED

Proposed Salary

Proposed Salary Range commensurate with experience: $42,797- $52,000

Knowledge, Skills & Abilities

SKILLS: This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest