Procurement Coordinator

Virtua Health; Marlton (NJ); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b)/401(k)

Paid time off & sick leave

Short-term & long-term disability

Life insurance & counseling support

Job summary

Virtua Health in Marlton, NJ seeks a procurement administrator to manage purchase orders, expedite items, and resolve accounts payable discrepancies. The role begins with full-time onsite training for 90 days, then transitions to a hybrid schedule with one remote day per week, gradually increasing based on performance.

The position requires handling backorders, placing orders via EDI/fax/phone, verifying order data, and coordinating with receiving.

Qualifications

• 1 year progressively responsible experience in administrative support.
• PC skills and experience in a windows based environment.
• HS diploma required; Associates degree preferred in a business-related area.

Responsibilities

• Handle backorder situations for items in your area and inform customers of delays.
• Place all orders via EDI, fax, or phone and review confirmations for discrepancies.
• Monitor open PO reports and validate pricing, delivery dates, quantities; coordinate with receiving.
• Assist with recalls, procurement card orders, and credits on returned items.
• Research and compare suppliers for reliability, quality and cost efficiency.

Skills

Administrative support

Windows OS

EDI systems

Education

HS diploma

Associates degree preferred in business-related area

Tools

EDI

Windows OS

Job description

Schedule

Schedule: Monday-Friday 8a-4:30p

This position requires full-time onsite training for the first 90 days (5 days per week). Following the training period, a hybrid schedule will be introduced, beginning with 1 remote workday per week and gradually increasing to 2 remote workdays per week, etc based on performance and departmental needs.

Summary

Responsible for all activities relating to the procurement and management of purchase orders. This includes placing orders, expediting and resolution to accounts payable discrepancies, including accruals. Maintains daily contact with all department personnel, requisitioners, administrators and supplier representatives and co-workers.

Position Responsibilities

• Handles backorder situations for any item that was placed by their area of responsibility and works to obtain substitute items to avoid any adverse impact to our customers. Informs customers of delays in their orders.
• Places all orders by utilizing EDI, faxing, or by phone in a timely manner as determined by the requestors need. Reviews order confirmations for exceptions, and responds to/resolves any discrepancies according to established guidelines.
• Monitors and reviews open PO report and PO confirmations (faxed and internet) and validates information i.e. pricing, delivery dates, unit of measure, quantity, etc., then updates information in appropriate database. Works closely with receiving to ensure accurate processing of items. Expedites past due orders by contacting vendors, receiving and end users.
• Assist with product recalls, product failures, procurement card orders, etc. and is responsible for obtaining credits on returned items to ensure timely processing.
• Researching and comparing suppliers, goods and services best on reliability, product quality and cost efficiency.

Position Qualifications Required / Experience Required

• 1 year progressively responsible experience in administrative support
• PC skills and experience in a windows based environment is required

Required Education

• HS diploma required
• Associates degree preferred in a business-related area

Salary

$19.54 - $29.20 Hourly

Benefits

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off, paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• colleague and dependent life insurance and supplemental life and AD&D insurance
• tuition assistance
• an employee assistance program that includes free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.