Procurement Controls Analyst

Duly Health and Care; Downers Grove (IL); On-site; USD 58,000 - 87,000; Full time

Benefits offered by this job

Tuition Reimbursement

Volunteer time off

Parental leave

Life and disability insurance

Healthcare benefits

Mental health benefit

Job summary

Duly Health and Care in Downers Grove, IL seeks an Analyst for the healthcare procurement function. You will ensure supply and drug ordering accuracy, manage inventory health, and monitor price changes across all sites, supporting compliant and cost-effective operations.

As a critical operation and compliance role, you will work with clinic managers and pharmacy teams to maintain formularies, contracts, and pricing accuracy, driving efficiency and financial stewardship throughout the network.

Qualifications

• 3–5 years of experience in healthcare procurement, pharmacy purchasing, or related healthcare role
• Working knowledge of healthcare formulary management, par levels, and GPO contract structures
• Demonstrated ability to work with large data sets to identify anomalies, trends, and actionable insights
• Experience with Excel, Procurement/ERP platforms, and Contract management skills required
• Strong analytical skills used to connect operational findings to clinical and financial implications
• Excellent written and verbal communication skills
• High attention to detail with a structured, process-oriented approach to monitoring and documentation
• Understanding of healthcare compliance requirements (e.g. HIPAA, DEA regulations, etc.)
• Bachelor's degree in Business, Finance, Pharmacy, or a related field

Responsibilities

• Monitor purchasing activity across clinics and departments to ensure orders align with approved formularies, contracted suppliers, and established clinical protocols
• Review daily and weekly ordering data across all sites to identify non-formulary purchases, unauthorized substitutions, or deviations from approved product lists
• Flag and investigate departments or clinicians ordering outside of established procurement guidelines
• Monitor purchasing patterns for waste, misuse, stockpiling, or policy non-compliance
• Partner with clinic managers to educate staff on correct ordering procedures and preferred products
• Maintain approved product lists, current contracts, and formulary decisions
• Coordinate with pharmacy teams on controlled substance ordering compliance and report discrepancies
• Own the integrity of inventory data and par level performance across Duly's clinic and facility network
• Monitor on-hand inventory levels against established par levels for drugs and medical supplies
• Identify and investigate inventory variances and drive timely resolution with site teams
• Flag and address high-risk inventory situations, including impending drug shortages
• Monitor supplier pricing feeds, contract amendments, and GPO notifications for price changes
• Assess the financial impact of pricing changes against current utilization data, contracts, and budgets
• Coordinate with pharmacy, value analysis, and finance teams to evaluate product substitutions
• Ensure pricing updates are accurately reflected in procurement systems and order guides
• Translate procurement, inventory, and pricing data into clear, actionable insights that enable leaders across the organization to make informed decisions quickly
• Build and maintain recurring reports and dashboards that track ordering compliance, inventory health, and price change activity across all sites
• Prepare executive-level summaries of procurement control performance, including exception rates, resolution timelines, and financial impact
• Identify opportunities to automate or streamline monitoring workflows using available procurement and ERP system capabilities

Skills

Healthcare procurement

Data analysis

Communication skills

HIPAA/DEA compliance knowledge

Excel proficiency

Education

Bachelor's degree in Business, Finance, Pharmacy, or a related field

Tools

Procurement/ERP platforms

Contract management skills

Job description

Onsite position located in Downers Grove, IL.

At Duly Health and Care, you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do.

With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care. Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.

Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.

Access to a mental health benefit at no cost.

Employer provided life and disability insurance.

$5,250 Tuition Reimbursement per year.

40 hours paid volunteer time off.

A culture committed to community engagement and social impact.

Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

Position Overview

This Analyst is a critical operational and compliance role within Duly's healthcare procurement function. This analyst ensures supply and drug ordering accuracy, inventory health, and price change management — ensuring that clinics and departments across all sites of care are ordering the right products at the right time, in the right quantities, at the right cost.

Core Responsibilities

Ordering Compliance & Monitoring - Monitor purchasing activity across clinics and departments to ensure orders align with approved formularies, contracted suppliers, and established clinical protocols.

• Review daily and weekly ordering data across all sites to identify non-formulary purchases, unauthorized substitutions, or deviations from approved product lists
• Flag and investigate departments or clinicians ordering outside of established procurement guidelines
• Monitor purchasing patterns for waste, misuse, stockpiling, or policy non-compliance
• Partner with clinic managers to educate staff on correct ordering procedures and preferred products
• Maintain approved product lists, current contracts, and formulary decisions
• Coordinate with pharmacy teams on controlled substance ordering compliance and report discrepancies

Inventory Management & Controls - Own the integrity of inventory data and par level performance across Duly's clinic and facility network, ensuring that supply levels reflect clinical need without excess waste or stockout risk.

• Monitor on-hand inventory levels against established par levels for drugs and medical supplies
• Identify and investigate inventory variances — including overstock, understock, expiring product, and shrinkage — and drive timely resolution with site teams
• Flag and address high-risk inventory situations, including impending drug shortages

Price Change Management & Margin Protection – Ensure cost increases are evaluated and that the appropriate clinical, financial, and procurement stakeholders take timely action.

• Monitor supplier pricing feeds, contract amendments, and GPO notifications for price changes
• Assess the financial impact of pricing changes against current utilization data, contracts, and budgets
• Coordinate with pharmacy, value analysis, and finance teams to evaluate product substitutions
• Ensure pricing updates are accurately reflected in procurement systems and order guides

Data Analysis & Reporting - Translate procurement, inventory, and pricing data into clear, actionable insights that enable leaders across the organization to make informed decisions quickly.

• Build and maintain recurring reports and dashboards that track ordering compliance, inventory health, and price change activity across all sites
• Prepare executive-level summaries of procurement control performance, including exception rates, resolution timelines, and financial impact
• Identify opportunities to automate or streamline monitoring workflows using available procurement and ERP system capabilities

Qualifications

Required

• 3–5 years of experience in healthcare procurement, pharmacy purchasing, or related healthcare role
• Working knowledge of healthcare formulary management, par levels, and GPO contract structures
• Demonstrated ability to work with large data sets to identify anomalies, trends, and actionable insights
• Experience with Excel, Procurement/ERP platforms, and Contract management skills required
• Strong analytical skills used to connect operational findings to clinical and financial implications
• Excellent written and verbal communication skills
• High attention to detail with a structured, process-oriented approach to monitoring and documentation
• Understanding of healthcare compliance requirements (e.g. HIPAA, DEA regulations, etc.)
• Bachelor's degree in Business, Finance, Pharmacy, or a related field

If you are committed to putting our patients first and helping shape the future of care, you belong at Duly.

The compensation for this role includes a base pay range of $58,260 - 87,380, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.