Procurement & Contracts Specialist — Executive Support

County of San Mateo; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

County of San Mateo is seeking an Administrative Assistant II to support procurement, contracts, and executive correspondence for SMC Emergency Management, serving 775,000 residents across 20 cities and 18 unincorporated communities.

The role emphasizes drafting RFPs, developing and monitoring agreements, tracking invoices, and coordinating with Department leadership, the Fiscal Management Analyst, and grant/finance teams—while maintaining confidentiality and adhering to county policies.

Qualifications

• Graduation from an accredited college or university with major in Public/Business Administration and two years of related experience.
• Knowledge of budgeting principles and fiscal procedures.
• Familiarity with public administration, vendor performance, and data-driven decision making.

Responsibilities

• Supervise department office services and business management activities.
• Coordinate with other counties, cities, and departments on administrative matters.
• Prepare procedures manuals and assist in departmental publications.
• Handle confidential information with discretion and integrity.

Skills

Organizational analysis

Budget controls

Interagency coordination

Supervisory skills

Education

Bachelor's degree in Public/Business Administration

Tools

Office IT systems

Job description

County of San Mateo is seeking an Administrative Assistant II to support procurement, contracts, and executive correspondence for SMC Emergency Management, serving 775,000 residents across 20 cities and 18 unincorporated communities.

The role emphasizes drafting RFPs, developing and monitoring agreements, tracking invoices, and coordinating with Department leadership, the Fiscal Management Analyst, and grant/finance teams—while maintaining confidentiality and adhering to county policies.