Procurement & Contracts Administrator

County of San Mateo; Redwood City (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

County of San Mateo Emergency Management invites qualified candidates for an Administrative Assistant II to support procurement, contracts, scheduling, and executive correspondence for a county serving 775,000 residents across 20 cities and 18 communities.

The role emphasizes precision in contract and procurement processes, interagency coordination, and managing confidential information while coordinating with leadership and staff to meet department goals.

Qualifications

• Bachelor's degree in Public or Business Administration or related field with two years of related experience.
• Experience in accounting, budgeting, payroll in a government or nonprofit setting.
• Knowledge of procurement, grants, and contract administration.

Responsibilities

• Drafting and managing Requests for Proposals (RFPs) and other solicitations; coordinating reviews and timelines.
• Developing, negotiating, and administering contracts, amendments, board memos, and resolutions; ensuring compliance with policies and legal requirements.
• Monitoring performance, budgets, and invoicing; verifying deliverables against metrics and scopes of work; resolving variances.
• Tracking and paying invoices; reconciling budget information against approved contracts and grants.
• Partnering with the Fiscal Management Analyst on procurement and grants data management, analysis, and reporting.

Skills

RFPs experience

Contract negotiation

Public sector

Interagency coordination

Attention to detail

Vendor management

Education

Public or Business Administration degree

Job description

County of San Mateo Emergency Management invites qualified candidates for an Administrative Assistant II to support procurement, contracts, scheduling, and executive correspondence for a county serving 775,000 residents across 20 cities and 18 communities.

The role emphasizes precision in contract and procurement processes, interagency coordination, and managing confidential information while coordinating with leadership and staff to meet department goals.