Procurement Contracts & P-Card Specialist

City of Winston-Salem; Winston-Salem (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Winston-Salem seeks an organized financial and administrative specialist to support the procurement team under immediate supervision. You will reconcile P-Card transactions, assist with contracts and bid awards, and maintain contract documents and templates.

You will collaborate with Purchasing, Legal, and City staff to improve procedures, coordinate monthly card reconciliations, and provide user training.

Qualifications

• High school diploma with accounting coursework.
• 2 years accounting, customer service, financial transactions experience; p-card processing a plus.
• Proficiency with Adobe, Excel, Word, Outlook, Teams and general office software.
• Clear written and verbal communication tailored to audience.

Responsibilities

• Coordinate contract administration: monitor renewals, process renewals, prepare docs, maintain records.
• Serve as liaison among Purchasing, City departments, City Attorney's Office, and vendors.
• Assist with contract and bid award documentation and governing board memoranda.
• Update contracting templates and purchasing policies and processes.
• Collaborate with Purchasing, Legal, and departments to improve policies and procedures.
• Coordinate monthly purchasing card reconciliations and ensure timely submissions.
• Review purchasing card transactions for accuracy and compliance; investigate discrepancies.
• Develop reports to strengthen purchasing card controls and program effectiveness.
• Participate in system updates to improve efficiency and support business needs.
• Develop processes and provide training on purchasing policies and systems.
• Provide customer service and operational support to internal and external customers.
• In emergencies, respond to restore essential public services, facilities and infrastructure.
• Assist with special projects and related duties as assigned.

Education

High school diploma with accounting coursework

Accounting coursework

Tools

P-Card system

Contract management software

Database management

Job description

City of Winston-Salem seeks an organized financial and administrative specialist to support the procurement team under immediate supervision. You will reconcile P-Card transactions, assist with contracts and bid awards, and maintain contract documents and templates.

You will collaborate with Purchasing, Legal, and City staff to improve procedures, coordinate monthly card reconciliations, and provide user training.