Procurement / Contracts Intern

Heven AeroTech; Town of Texas (WI); On-site; USD 26,000 - 28,000; Full time

Job summary

Heven AeroTech in Sterling, VA and Bingen, WA is seeking a Procurement & Contracts Intern to support purchasing, supplier coordination, and contract administration in a fast-paced aerospace environment.

You'll gain hands-on experience across engineering, manufacturing, and business operations while learning procurement processes, spend tracking, and cross-functional collaboration.

Qualifications

• Currently enrolled in or recently graduated with a degree in Supply Chain Management, Procurement, Business Administration, Finance, Accounting or related field.
• Strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities.

Responsibilities

• Assist with day-to-day procurement activities (PRs, POs, supplier comms).
• Gather supplier quotes, pricing, and documentation.
• Assist with vendor research, onboarding, and records maintenance.
• Maintain procurement, contract, and supplier trackers and reports.
• Support contract administration activities (tracking status, expirations, deliverables).
• Prepare reports, presentations, and procurement materials.
• Collaborate with Finance, Engineering, Operations, Legal, and other teams.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Excel

Microsoft Word

Outlook

Analytical skills

Team collaboration

Discretion

Learning attitude

Education

Supply Chain/Procurement degree

Business/Finance/Economics degree

Tools

ERP systems

Procurement software

Data analysis with Excel

Job description

Title: Procurement & Contracts Intern
Company: Heven AeroTech
Location: Sterling, Virginia & Bingen, Washington
FLSA: Non-Exempt
Reports To: Procurement / Contracts Manager

About Our Company

At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

Role Summary

The Procurement & Contracts Intern will support Heven AeroTech’s Procurement and Contracts functions by assisting with purchasing activities, supplier and vendor coordination, contract administration, and related documentation. This position provides hands‑on experience in a fast‑paced aerospace and technology environment and offers an opportunity to learn how procurement and contracts support engineering, manufacturing, operations, and business objectives.

Essential Responsibilities

• Assist with day‑to‑day procurement activities, including purchase requests, purchase orders, and supplier communications.
• Support the procurement team in obtaining and organizing supplier quotes, pricing, and related documentation.
• Assist with vendor and supplier research, onboarding, and information maintenance.
• Help maintain accurate procurement, contract, and supplier records.
• Support contract administration activities, including tracking contract status, expiration dates, deliverables, and required documentation.
• Assist with reviewing contracts and procurement documents for completeness and accuracy under the direction of procurement and contracts personnel.
• Maintain procurement and contract trackers, spreadsheets, and reports.
• Assist with invoice, purchase order, and receiving documentation to support the procure‑to‑pay process.
• Conduct research and analysis to support sourcing, supplier evaluations, and procurement initiatives.
• Assist with preparing reports, presentations, and other materials for procurement and contracts activities.
• Collaborate with Finance, Engineering, Operations, Legal, and other cross‑functional teams as needed.
• Maintain confidentiality when handling supplier, pricing, contract, and company information.
• Follow company policies, procedures, purchasing requirements, and applicable compliance standards.
• Perform other duties and special projects as assigned.

Qualifications & Experience

Required

• Currently enrolled in or recently graduated from an accredited college or university pursuing a degree in Supply Chain Management, Procurement, Business Administration, Finance, Accounting, Economics, Contract Management, or a related field.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to analyze information, identify discrepancies, and maintain accurate records.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential and sensitive business information with professionalism and discretion.
• Ability to work independently and collaboratively in a team environment.
• Eagerness to learn and contribute in a fast‑paced environment.

Preferred

• Coursework or experience in procurement, supply chain management, contracts, business law, finance, or accounting.
• Familiarity with purchase orders, vendor management, contracts, or sourcing activities.
• Experience using ERP, procurement, contract management, or other business systems.
• Experience with Excel functions, PivotTables, or data analysis.
• Previous internship, work experience, student organization, or academic project related to procurement, contracts, supply chain, or business operations.
• Interest in aerospace, technology, manufacturing, or government contracting.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Frequent use of hands and fingers for typing and operating office equipment.
• Ability to communicate effectively with team members, suppliers, and other stakeholders.
• Ability to occasionally move throughout office, warehouse, manufacturing, or production environments.
• Ability to lift and carry up to 15 pounds occasionally.
• Ability to wear required personal protective equipment (PPE) when entering manufacturing or production areas.

Benefits Overview

Heven AeroTech offers interns valuable hands‑on experience, mentorship from experienced procurement and contracts professionals, and exposure to the business operations supporting innovative aerospace technologies. Interns gain practical experience in procurement, supplier management, contracts, and cross‑functional business operations while developing skills that support future career growth.

Equal Employment Opportunity Statement

Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law

Posted Salary Range:

$19-20 USD