Procurement Coordinator

Diligente Technologies; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Diligente Technologies seeks a Procurement Coordinator to support day-to-day procurement operations across purchasing, vendor engagement, and record keeping. You will partner with Legal, IT, and business units to ensure compliant, timely purchasing and accurate contract data.

You will manage PO creation, approvals, supplier coordination, and data reporting, contributing to procurement process improvements and risk reduction in a fast-paced environment.

Qualifications

• 2 to 5 years of experience in procurement or related operations.
• Strong organizational skills and ability to manage multiple tasks.
• Experience coordinating with vendors or suppliers.
• Familiarity with contract tracking and vendor compliance processes.
• Excellent written and verbal communication with stakeholders.
• Hands-on experience with ERP systems; Workday preferred.

Responsibilities

• Support the full lifecycle of purchasing activity, including intake, purchase order creation, and processing.
• Coordinate with cross functional teams to confirm required approvals and controls are in place before purchases and vendor engagements proceed.
• Maintain accurate and current records across procurement and contract management systems.
• Support reporting and data accuracy for spend tracking, supplier records, and audits.
• Help administer procurement systems and keep documentation current.
• Contribute to broader Corporate Procurement activities as assigned, including sourcing support and supplier risk tracking.

Skills

Procurement operations

Vendor coordination

Cross-functional collaboration

Data accuracy

Documentation and record keeping

Process improvement

Ambiguity tolerance

Stakeholder communication

Tools

Workday

Job description

The Procurement Coordinator supports the day to day operational execution of the Bank's corporate procurement program. This role owns core procurement processes, supplier coordination, record keeping, reporting, and stakeholder support across purchasing and vendor engagement activities.

The role partners closely with the Corporate Procurement team, Legal, Information Security, IT, and business units to keep procurement operations running efficiently, compliantly, and consistently. The Coordinator also provides support for sourcing and supplier management activities and contributes to broader procurement initiatives as needed.

Reporting Relationships

This role reports to the Head of Corporate Procurement.

Key Interfaces

• Corporate Procurement team
• Legal
• Information Security
• Information Technology
• Business unit stakeholders
• External suppliers

Primary Responsibilities

Procurement Operations

• Support the full lifecycle of purchasing activity, including intake, purchase order creation, and processing
• Partner with business unit stakeholders to route requests and keep procurement activity moving on schedule
• Coordinate with cross functional teams to confirm required approvals and controls are in place before purchases and vendor engagements proceed
• Maintain accurate and current records across procurement and contract management systems

Systems and Reporting

• Maintain procurement data, supplier information, and contract records with a high degree of accuracy
• Support reporting and data accuracy for spend tracking, supplier records, and audits
• Help administer procurement systems and keep documentation current

Contract and Vendor Coordination

• Keep contract details accurately maintained in contract management systems
• Support day to day coordination with suppliers, including tracking performance and helping resolve issues
• Assist the Procurement team with sourcing events, supplier evaluations, and contract documentation
• Help refresh or adjust the supplier base as directed to align with Bank requirements

Compliance and Documentation

• Confirm required documentation and approvals are completed before vendor engagements begin
• Partner with Legal, Information Security, IT, and Risk teams to support adherence to internal policies and regulatory requirements
• Maintain audit ready documentation for procurement and vendor engagements
• Escalate identified risks, issues, or exceptions to Procurement leadership as appropriate

Procurement and Program Support

• Contribute to broader Corporate Procurement activities as assigned, including sourcing support, contract administration, supplier risk tracking, procurement operations, reporting, and systems administration
• Support continuous improvement of procurement processes to increase efficiency and consistency

Stakeholder Support

• Act as a point of coordination between Procurement, business unit requestors, and suppliers
• Communicate status updates, elevate risks, and keep stakeholders aligned
• Provide guidance to business users on procurement processes and system use

Skills and Knowledge

• Strong follow through and ownership mindset
• Detail oriented with high accuracy in data and documentation
• Comfortable working and communicating cross functionally
• Comfortable communicating with employees at all levels
• Process driven with a focus on efficiency and continuous improvement
• Strong desire to learn and grow within Procurement
• Able to manage multiple competing priorities
• Resourceful and comfortable working with some ambiguity

Qualifications

• 2 to 5 years of experience in procurement, purchasing operations, or a related administrative or operations role
• Strong organizational skills with a proven ability to follow through on multiple concurrent tasks
• Experience coordinating with vendors or suppliers
• Familiarity with contract tracking and vendor compliance processes
• Strong communication and stakeholder coordination skills
• Hands on experience with a procurement or ERP system, Workday preferred