Procurement & Contracts Administrator

Fort Bend Central Appraisal District; Rosenberg (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The Fort Bend Central Appraisal District seeks a Procurement & Contracts Administrator to lead professional purchasing, procurement, and contract administration. The role coordinates goods/services acquisitions, supports bids, maintains vendor relations, and ensures compliance with District policies and Texas laws.

The position emphasizes budgeting cooperation, procurement reporting, process improvements, and inventory/surplus property activities, with emphasis on timely, cost-effective

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Supply Chain Management, or related field.
• Five (5) years of progressively responsible purchasing, procurement, contract administration, or related experience.
• Experience working with computerized purchasing, financial, or ERP systems.

Responsibilities

• Perform professional purchasing and procurement activities for the district.
• Coordinate acquisition of goods and services and assist with competitive bids and solicitations.
• Support contract administration and vendor management; maintain procurement records.
• Assist inventory management and surplus property processes as assigned.
• Develop and maintain procurement reports and track spending and solicitations.
• Identify cost-saving opportunities and potential efficiencies through data analysis.
• Assist with audits, reviews, and policy compliance; participate in committees and special projects.

Skills

Procurement knowledge

Contract administration

Vendor management

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Tyler ERP

Government procurement software

Job description

The Procurement & Contracts Administrator performs professional purchasing and procurement activities for the Fort Bend Central Appraisal District. This position coordinates the acquisition of goods and services, assists with competitive bids and solicitations, supports contract administration, maintains vendor relationships and procurement records, and assists with inventory management.

The Procurement & Contracts Administrator works closely with District departments to ensure purchases are made in a timely, cost-effective, and compliant manner. The position provides guidance regarding purchasing procedures and assists in ensuring procurement activities comply with District policies, budget requirements, and applicable Texas laws.

Inventory & Surplus Property

• Assists with maintaining appropriate records of District equipment, supplies, and other purchased assets as assigned.
• Coordinates the identification, documentation, and disposition of surplus property in accordance with District policies and applicable requirements.
• Coordinates surplus property sales, auctions, transfers, donations, or disposal as authorized.
• Works with Finance and departments to maintain appropriate documentation for surplus property.

Reporting & Process Improvement

• Develops and maintains purchasing and procurement reports for management.
• Tracks purchasing activity, vendor expenditures, solicitations, contracts, and other procurement metrics as assigned.
• Analyzes purchasing activity to identify cost‑saving opportunities and potential efficiencies.
• Assists with the development of annual purchasing projections and procurement calendars.
• Maintains current knowledge of procurement best practices and governmental purchasing trends.
• Recommends improvements to purchasing systems, workflows, forms, and procedures.
• Assists with the implementation and administration of electronic purchasing and procurement systems.

Other Duties

• Provides assistance and information to District management, employees, vendors, and members of the public regarding purchasing and procurement matters.
• Responds to procurement‑related inquiries in a timely and professional manner.
• Assists with audits and other reviews involving purchasing and procurement activities.
• Participates in District committees, projects, and special assignments as requested.
• Maintains confidentiality of sensitive District information.
• Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

• Familiarity with Windows‑based computer required. Intermediate proficiency with the Microsoft Office suite and appraisal district related software preferred.
• Knowledge of governmental purchasing and procurement principles and practices.
• Knowledge of competitive bidding, RFP, RFQ, and other solicitation processes.
• Knowledge of contract administration and vendor management.
• Knowledge of applicable Texas purchasing and procurement requirements.
• Knowledge of accounting and budget principles sufficient to effectively coordinate purchasing activities with Finance.
• Strong organizational skills and attention to detail.
• Ability to interpret and apply policies, procedures, and statutory requirements.
• Ability to review and analyze quotations, proposals, bids, contracts, and procurement documentation.
• Ability to maintain accurate and complete records.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with employees, department directors, vendors, and other stakeholders.
• Ability to exercise sound judgment and maintain appropriate confidentiality.
• Ability to manage multiple projects, deadlines, and procurement activities simultaneously.
• Proficiency with Microsoft Office applications and the ability to learn and effectively use purchasing, financial, and enterprise software systems.

Minimum Qualifications

• Bachelor's degree from an accredited college or university in Business Administration, Finance, Accounting, Public Administration, Supply Chain Management, Procurement, or a related field; or an equivalent combination of education and experience.
• Five (5) years of progressively responsible purchasing, procurement, contract administration, or related experience.
• Experience working with computerized purchasing, financial, or enterprise resource planning systems.

Preferred Qualifications

• Experience in governmental, public‑sector, or other regulated procurement.
• Experience administering competitive solicitations, including RFPs, RFQs, and bids.
• Experience with contract administration and vendor management.
• Experience with purchasing card programs.
• Experience with Tyler ERP or similar governmental financial/procurement software.
• Professional procurement certification such as Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or related certification.
• Knowledge of Texas Local Government Code procurement requirements.