Procurement & Contracts Administrator

Carter Machinery Company, Inc.; Mechanicsville (VA); On-site; USD 64,000 - 83,000; Full time

Benefits offered by this job

Health, dental and vision

Paid time off

401(k) match

Life and disability insurance

In-house training

Employee referrals

Tool allowances

Device discounts

Overtime eligibility

Shift differential

Job summary

Carter Machinery Company, Inc. in Richmond, Virginia is seeking a Procurement Administrator to support supplier relations, RFP processes, and spend analysis. Starting compensation ranges from $64,000 to $83,000 per year.

You will coordinate onboarding, create purchase orders, manage the P-Card program, review contracts, and help develop SOPs while driving continuous improvement and ensuring policy alignment.

Qualifications

• Minimum four years' procurement experience
• Advanced proficiency in Excel, PowerPoint, and Microsoft Office Suite
• Experience with contract review, vendor compliance tracking, sourcing strategies, and process improvement
• Experience operating ERP systems; CODA and Microsoft Dynamics (D365) a plus
• Experience leading projects, developing reports and analytics, and working independently in a fast-paced environment
• Strong knowledge of procure-to-pay, vendor management and sourcing practices

Responsibilities

• Facilitate preparation, distribution, and evaluation of RFPs, RFIs, and RFQs
• Lead and participate in internal and external continuous improvement initiatives
• Create and maintain internal department SOPs
• Support budgeting and expense forecasting through spend analysis
• Review and track MSAs and vendor contracts
• Coordinate vendor onboarding and ensure documentation is collected and accurate
• Create purchase orders and troubleshoot ERP processes/workflows
• Administer company purchasing card (P-Card) including ordering, transactions, and audits
• Investigate and resolve rogue spend
• Process customer gift card requests
• Advise on creating intra/interdepartmental SOPs
• Communicate with stakeholders to resolve payment issues
• Coordinate employee travel arrangements per policy
• Manage procurement inbox
• Collaborate to achieve CI goals
• Perform other duties as assigned

Skills

Procurement experience

Excel & MS Office

ERP systems

Vendor management

Sourcing strategies

Contract review

Analytical reporting

Project leadership

Education

High school diploma (or equivalent)

Bachelor's degree preferred

Tools

CODA

Microsoft Dynamics 365

Job description

Carter Machinery Company, Inc. in Richmond, Virginia is seeking a Procurement Administrator to support supplier relations, RFP processes, and spend analysis. Starting compensation ranges from $64,000 to $83,000 per year.

You will coordinate onboarding, create purchase orders, manage the P-Card program, review contracts, and help develop SOPs while driving continuous improvement and ensuring policy alignment.