HUMAN RESOURCES ASSISTANT

Carter Machinery; Mechanicsville (VA); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off

401(k) with match up to 6%

Life and disability insurance

Tuition reimbursement

Employee referral bonus program

Tool allowances

Job summary

Carter Machinery is seeking a Human Resources Assistant to support onboarding, HRIS portal maintenance, and confidentiality-focused HR operations in a fast-paced environment. The role requires collaboration with managers, recruiters, and employees to ensure compliant and smooth HR processes.

The position emphasizes accurate HR records, customer service, and participation in HR events and improvements, with a strong focus on integrity and teamwork.

Qualifications

• Minimum of two years HR experience.
• Bachelor’s degree in HR, Business Administration, or related field preferred.
• Professional HR Certification preferred.
• Self-starter able to work with limited supervision.
• Excellent communication and telephone skills.
• Ability to maintain confidentiality.
• Good computer skills, including Microsoft Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Support onboarding process following hire, including completion and processing of new hire paperwork.
• Assist with maintenance of recruiting portal of HRIS, including creating job postings and ensuring they adhere to AAP posting regulations, collaborating with hiring managers and recruiters, ensuring interview feedback is submitted and applicants are dispositioned.
• Prepare applicant flow data for Carter’s annual AAP.
• Provide timely and professional customer service by responding to applicant and employee questions and requests.
• Maintain accurate and up-to-date HR files, records, and documentation in accordance with legal and company standards.
• Ensure confidentiality and security of all HR-related files and records.
• Provide general administrative support to HR department.
• Prepare materials and packets for new employee orientation.
• Assist with planning and execution of HR-sponsored events such as benefits enrollment, employee recognition programs, holiday gatherings, and retirement celebrations.
• Support special projects as needed (e.g., employee gift and calendar distribution, bulletin board updates).
• Collaborate with team to support and advance Continuous Improvement goals and initiatives.

Skills

HR experience

Communication

Confidentiality

MS Office

Education

Bachelor’s degree

Tools

HRIS

Job description

Carter Machinery

Location: Mechanicsville, VA 23116, USA

Category: Administrative

Posted Date: August 21, 2026

Requisition_Number: ASSIS006755

Schedule: Full Time

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Join a Company That’s Built to Elevate You.

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters.

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well‑being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Job Title: Human Resources Assistant

Location: Richmond, Virginia

Shift: 1st

Starting Compensation Range: $23.59 - $29.66 per hour

What You Will Do:

• Support onboarding process following hire, including completion and processing of new hire paperwork
• Assist with maintenance of recruiting portal of HRIS, including creating job postings and ensuring they adhere to AAP posting regulations, collaborating with hiring managers and recruiters, ensuring interview feedback is submitted and applicants are dispositioned
• Prepare applicant flow data for Carter’s annual AAP
• Provide timely and professional customer service by responding to applicant and employee questions and requests
• Maintain accurate and up-to-date HR files, records, and documentation in accordance with legal and company standards
• Ensure confidentiality and security of all HR-related files and records
• Provide general administrative support to HR department
• Prepare materials and packets for new employee orientation
• Assist with planning and execution of HR-sponsored events such as benefits enrollment, employee recognition programs, holiday gatherings, and retirement celebrations
• Support special projects as needed (e.g., employee gift and calendar distribution, bulletin board updates)
• Collaborate with team to support and advance Continuous Improvement goals and initiatives
• Perform other related duties as assigned

What We’re Looking For:

• Minimum of two years’ Human Resources experience
• Bachelor’s degree in Human Resources, Business Administration, or related field, preferred
• Professional Human Resources Certification, preferred
• Self-starter able to work with limited supervision
• Excellent communication and telephone skills
• Ability to maintain confidentiality
• Good computer skills, including knowledge of Microsoft Office Products (Excel, Word, PowerPoint and Outlook)

What Success Looks Like In This Role:

• Successful support of onboarding process
• Accurate maintenance of recruiting portal of HRIS
• Timely and accurate preparation of applicant flow data for Carter’s annual AAP
• Timely and professional customer service
• Accurate and up-to-date HR files, records, and documentation
• Efficient multi-tasking and prioritizing competing demands
• Successfully working in a high volume and fast-paced environment
• Promoting positive customer experience
• Upholding the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements:

• Regularly required to sit and talk or hear
• Frequently required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 20 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Tuition reimbursement
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You’ll gain access to real learning, real advancement, and a real future in a company that’s reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery.

Come build what matters and build your future with us.

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply.

Carter Machinery is a drug‑free workplace.

Equal employment opportunity, including veterans and individuals with disabilities.

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