Procurement & Compliance Specialist

ADP, Inc.; Weslaco (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Affordable Homes of South Texas, Inc. in Weslaco, TX, seeks a Procurement & Compliance Specialist to oversee procurement, contract administration, and inventory management in compliance with regulations. The role includes reviewing contracts/leases, maintaining records, and training staff on procurement compliance.

The position supports trend analysis, reporting, insurance renewals, and cross-department collaboration. Core hours are 8–5, 40 hours/week, with occasional travel.

Qualifications

• 2+ years in the non-profit sector, construction management, or similar experience, including experience in insurance.

Responsibilities

• Support the implementation of purchase orders for procurement.
• Monitor and evaluate employees’ procurement process and train staff to ensure compliance.
• Document work performed, record deficiencies, and evaluate the quality of the agency's procurement process.
• Remain up to date on all contract, insurance, and lease agreement renewals.
• Assist the Department Directors on maintaining copies of contracts, lease agreements, HUD files, etc. on file.
• Verify the filing of all original contacts, lease agreements, HUD files, etc. with the Grants and Resource Development Specialist.
• Assist management in addressing and resolving procurement compliance issues.
• Review contracts and lease agreements to ensure compliance.
• Analyze trends in all agency programs, identify issues, and recommend solutions to the Executive Vice President/Chief Financial Officer.
• Compile, maintain, and report on the monthly program operation activities of the procurement process and inventory control as assigned by the Executive Vice President/Chief Financial Officer.
• Maintain systems in compliance with local, state, and federal laws, rules, and regulations.
• Monitor and evaluate the purchases of equipment, vehicles, and supplies for the agency to upkeep the inventory of all departments.
• Purchase for the agency, perform bid procedures, and manage inventory in collaboration with the Director of Construction, Construction Manager, and the Executive Vice President/Chief Financial Officer.
• May be a member of several agency committees as assigned and support other committees.
• Coordinate Davis Bacon and Section 3 activities with the Finance department.
• Crosstrain with the Finance and Grants and Resource Development departments.
• Prepare insurance applications for AHSTI and TuCasa and oversee the policies to prevent lapse in coverage.
• Attend conferences and workshops as assigned by the Executive Vice President/Chief Financial Officer.
• Aid the department, as needed, with any assistance programs.

Skills

Procurement

Compliance

Insurance experience

Office administration

Education

Bachelor’s degree in Management, Finance, or Accounting

Job description

Affordable Homes of South Texas, Inc. in Weslaco, TX, seeks a Procurement & Compliance Specialist to oversee procurement, contract administration, and inventory management in compliance with regulations. The role includes reviewing contracts/leases, maintaining records, and training staff on procurement compliance.

The position supports trend analysis, reporting, insurance renewals, and cross-department collaboration. Core hours are 8–5, 40 hours/week, with occasional travel.