Procurement Compliance and Administrative Specialist

Covered California; Sacramento (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Covered California seeks a Procurement Compliance and Administrative Specialist to strengthen procurement risk management and compliance. The role involves implementing frameworks, training users on Fi$Cal/DocuSign CLM, and supporting complex procurement requests across pre-solicitation to renewal stages.

The successful candidate will advocate SB/DVBE participation, coordinate contract reporting to executives, and serve as Form 700 coordinator while collaborating with cross‑functional teams to

Qualifications

• Accounting frameworks: Core accounting mastery in both budgetary fund modified accrual and full accrual accounting and reporting.
• Financial and Accounting Compliance: Deep knowledge of GASB, GAAP, the SAM, Government Code, and relevant statutes.
• System & Software: Proficient in FI$Cal/PeopleSoft, Microsoft Excel, and Word.
• Year-End Reporting: Experience managing year-end financial reporting across Budgetary Legal, GAAP; writing financial statements, reports, and complex analysis.
• Interpersonal Collaboration: Strong interpersonal skills and the ability to relate effectively and positively to all staff levels.
• Process Presentation: Excellent verbal and written communication skills, with specialized experience preparing and presenting complex accounting processes.

Responsibilities

• Develops and implements frameworks for risk management and continuous improvement within procurement operations.
• Serve as the subject matter expert for procurement systems such as Fi$cal and DocuSign CLM, conducting training, gathering user feedback, and recommending enhancements to improve functionality and compliance.
• Oversees and handles related projects and administrative activities.
• Serves as the Small Business and Disabled Veteran Enterprise (SB/DVBE) Advocate and advocates for SB and DVBE participation, developing policies and programs to streamline procurement processes and ensure compliance with laws and regulations.
• Support Divisions on complex procurement requests, including pre-solicitation planning, proposal evaluations, contract lifecycle management, and renewal strategies.
• Compile and present quarterly contract reports to executives and the Board of Directors, maintaining transparency through public postings.
• Serves as the Department’s Form 700 Coordinator for all contractors.
• Represent Covered California in meetings, conferences, etc.

Skills

Risk management

Procurement systems

Communication

Interpersonal collaboration

Education

CalHR Analyst III qualifications

Tools

Fi$Cal

PeopleSoft

Microsoft Excel

Microsoft Word

Job description

Covered California does more than provide affordable and quality healthcare to millions of Californians. It’s a place that values employees and provides opportunities to explore their greatest potential.

Have you longed for a position that offers the chance to create a difference by being part of a team that thrives with value, meaning, and purpose? Are you a self-starter that’s motivated to make the changes that are needed?

If so, Business Services' Procurement Section is looking for you! As a Procurement Compliance and Administrative Specialist, you will:

• Develops and implements frameworks for risk management and continuous improvement within procurement operations.
• Serve as the subject matter expert for procurement systems such as Fi$cal and DocuSign CLM, conducting training, gathering user feedback, and recommending enhancements to improve functionality and compliance.
• Oversees and handles related projects and administrative activities.
• Serves as the Small Business and Disabled Veteran Enterprise (SB/DVBE) Advocate and advocates for SB and DVBE participation, developing policies and programs to streamline procurement processes and ensure compliance with laws and regulations.
• Support Divisions on complex procurement requests, including pre-solicitation planning, proposal evaluations, contract lifecycle management, and renewal strategies.
• Compile and present quarterly contract reports to executives and the Board of Directors, maintaining transparency through public postings.
• Serves as the Department’s Form 700 Coordinator for all contractors.
• Represent Covered California in meetings, conferences, etc.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please CalCareers to access the exam bulletin.

Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined that an applicant does not meet the minimum qualifications, the applicant's name may be removed from the eligibility list.

Covered California does not provide visa sponsorship and is not an E-Verify employer.

Effective July 1, 2025, in response to the budget deficit, the Department of Human Resources (CalHR) has implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 requires that each full-time employee working their assigned work schedule receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 30, 2027.

Application Deadline: 10/4/2026 @ 11:59 pm PST

Required Documents: Application, Statement of Qualifications (SOQ), and Resume,

Qualifications We’re Looking For:

• Accounting Frameworks: Core accounting mastery in both budgetary fund modified accrual and full accrual accounting and reporting.
• Financial and Accounting Compliance: Deep knowledge of accounting information systems, GASB, GAAP, the State Administrative Manual (SAM), Government Code, and relevant statutes.
• System & Software: Proficient in FI$Cal/PeopleSoft, Microsoft Excel, and Word.
• Year-End Reporting: Experience managing year-end financial reporting across Budgetary Legal, GAAP; writing financial statements, reports, and complex analysis.
• Interpersonal Collaboration: Strong interpersonal skills and the ability to relate effectively and positively to all staff levels.
• Process Presentation: Excellent verbal and written communication skills, with specialized experience preparing and presenting complex accounting processes.

Minimum Qualifications for Analyst III: CalHR Public Portal

Employee Benefits:

Covered California provides incredible benefits for our employees, including healthcare, retirement and savings, work-life services, leave benefits, and work-life balance. To learn more, visit https://hbex.coveredca.com/careers/benefits/.

• New to state civil service employees are typically hired at the minimum of the salary range