Payroll Desk Support

State of California; California (MO); On-site; USD 44,000 - 55,000; Full time

Job summary

State of California is seeking a Payroll Desk Support professional to provide comprehensive payroll accounting services for the Service Center and FI$Cal Support Unit in Sacramento. This permanent, full‑time position entails distributing payroll checks, reconciling garnishments and payments, and processing master payroll documents.

Applicants should be prepared for in-office work at the East End Complex and have strong MS Office and accounting skills.

Qualifications

• Desirable Qualifications: Establish and maintain the confidence and cooperation of others contacted during the course of work.
• Use tact and good judgment interacting professionally with all levels of management, staff and the public.
• Ability to work independently.
• Ability to multitask.
• Foster a team environment and provide positive direction.
• Flexible and adaptable to change.
• Ability to analyze and resolve problems.
• Ability to communicate effectively, both verbal and written.
• Proficient in Microsoft Suite (Excel, Word, Outlook, and Teams) and Adobe.
• Excellent attendance, punctuality, and dependability.

Responsibilities

• Provides a full range of accounting support services for the Service Center and FI$Cal Support Unit.
• Distributes payroll checks in all areas and reconciles all types of checks with claim payments and garnishments.
• Processes master payroll documents.

Job description

$3,934.00 - $4,923.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 9/28/2026

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

The Department of Health Care Services (DHCS) is the backbone of California’s health care safety net. Our success is made possible by the hard work of more than 4,800 DHCS team members and through collaboration with the federal government and other state agencies, counties, and partners for the care of low-income families, children, pregnant women, older adults, and persons with disabilities. This is an exciting opportunity to join our diverse team in the following role.

The role of the Payroll Desk Support is to provides a full range of accounting support services for the Service Center and FI$Cal Support Unit. This includes the distribution of payroll checks in all areas, reconciling all type of checks received with documents of claim payments and garnishment, processing master payroll documents.

Have questions and/or need assistance? Contact [e-mail] , we are here to help walk you through the state hiring process!

You will find additional information about the job in the Duty Statement.

Working Conditions

This role requires daily in-office attendance.

DHCS is situated in midtown Sacramento on the second floor of a professional office building. Typical work requires prolonged sitting using a computer, calculator, and telephone, and interaction with co-workers and outside vendors. It’s conveniently located directly across from the scenic Capitol Park and State Capitol with access to public transportation, ample parking options, close to numerous restaurants and grocery stores for your convenience.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ACCOUNTANT I (SPECIALIST)

ACCOUNTANT I (SPECIALIST) $3,934.00 - $4,923.00 A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

East End Complex (EEC) across the street from the California State Capitol Park and the Rose Garden. The EEC is walking distance to public transportation and near various eateries.

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

DHCS’ purpose is to provide equitable access to quality health care leading to a healthy California for all.

DHCS is a dynamic organization with ambitious goals and talented, committed employees. We work hard every day to fulfill our vital responsibility to support the delivery of quality health care to Californians. DHCS is committed to addressing disparities within our organization and in our communities through efforts toward greater diversity, equity, and inclusion. This is accomplished, in part, by a commitment toward employing a diverse workforce that reflects the many communities we serve, and by promoting and enforcing equal employment opportunity.

Take a look at some of DHCS' recent projects and happenings that our Department has accomplished in the DHCS Newsroom.

This position is located in East End Complex (EEC) across the street from the California State Capitol Park and the Rose Garden. The EEC is walking distance to public transportation and near various eateries.

The Fiscal Program’s Financial Management Division (FMD) works to accomplish DHCS’s mission through fiscal integrity, transparency, and accountability of approximately $202.7 billion annually. This is accomplished by overseeing the financial operations of DHCS, including financial reporting, resource management, and budget development and oversight. FMD provides guidance and consultation to programs on funding needs, expenditures, including contracts and purchasing, and audit support, while ensuring funds are accurately reported.

Education: If you are meeting minimum qualifications with education, you must include a copy of your diploma/degree and/or unofficial/informal transcripts for verification. Official transcripts may be required upon appointment.

Statement of Qualifications Requirement Section

Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion, not a cover letter, prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience, qualify them for the position. The SOQ serves as documentation of the applicant’s ability to present information clearly and provide DHCS additional information about their experience and qualifications concisely in writing. The DHCS may not consider applicants who fail to provide an SOQ with their application. Resumes do not take the place of the SOQ.

The SOQ must be typed, numbered, no more than two pages in length, Arial font size 12, with 1” margins, single-spaced, including your first and last name at the top right corner of the page.

1. Describe how your education and work experience make you qualified for this position. Provide specific examples demonstrating how your skills and knowledge will allow you to be successful for this specific position.

Candidates who do not complete and submit an SOQ may not be considered for this position.

Desirable Qualifications

• Establish and maintain the confidence and cooperation of others contacted during the course of work.
• Use tact and good judgment interacting professionally with all levels of management, staff and the public.
• Ability to work independently.
• Ability to multitask.
• Foster a team environment and provide positive direction.
• Flexible and adaptable to change.
• Ability to analyze and resolve problems.
• Ability to communicate effectively, both verbal and written.
• Proficient in Microsoft Suite (Excel, Word, Outlook, and Teams) and Adobe.
• Excellent attendance, punctuality, and dependability.

DHCS is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team:

• Continuous and ongoing training
• Diversity, Equity, and Inclusion program activities
• Employee Assistance Program (EAP)

Additionally, as a team member of the State of California, you may be eligible for many benefits, such as:

• Medical, including health, dental, and vision insurance.
• Paid Holidays and vacation/leave
• Defined retirement program
• Savings Plus Program (401(k), 457)
• Medical/Dependent Care Reimbursement Accounts

Full benefits information can be found on CalHR's California State Civil Service Employee Benefits Summary.

DHCS 2023-2027 Strategic Plan provides more information about our commitment to serving Californians and organizational excellence.

Joining the Service Center Unit provides unique opportunities to be part of the essential Fiscal daily operations of DHCS. This includes working in a positive environment, learning and training opportunities within the Fiscal program and being part of a close-knit driven team.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Seema Sanghera
[phone]
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position to the Department's EEO Office.

EEO Contact:
EEO Officer
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Salary Information

Personal Leave Program (PLP) 2025 agreement

Salary: Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the temporary Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receive a temporary reduction in pay in exchange for PLP 2025 leave credits. The temporary salary reduction percentage and the number of PLP 2025 leave credits are based on the position’s associated bargaining unit. The salary range(s) included in this job advertisement do not include the temporary salary reduction. Please reach out to the hiring unit contact listed on this job advertisement for details.

Additional Information

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Paper applications must include a signature. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

Applicants must state their basis of eligibility (List Eligibility, Lateral Transfer, Reinstatement, T&D, or Surplus/SROA), and the Job Control (JC) number and/or position number in the "Examination(s) or Job Title(s), For Which You Are Applying" section on the STD. 678. Surplus/SROA candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth, etc.) as well as any information regarding your LEAP eligibility and/or exam scores from your documents prior to submission.

If applying electronically, please note that CalCareers no longer allows applicants to withdraw their applications. If you need assistance to withdraw your application, please contact the Recruitment Section at [e-mail] . For all other questions regarding your CalCareer account, please contact CalHR’s CalCareers Unit at [phone] or [e-mail] .

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.