Procurement Compliance Administrator

Constellis; Virginia (MN); On-site; USD 65,000 - 90,000; Full time

Job summary

Constellis is seeking a Contracts and Procurement Administrator to support end-to-end contract and procurement administration for multiple programs. You will assist in documenting workflows, managing documentation repositories, and coordinating with COs/ACOs/CORs to ensure compliance with FAR and DCMA requirements.

The role requires at least one year of related experience, a bachelor’s degree, and proficiency with Deltek Costpoint, Microsoft Office, and SharePoint.

Qualifications

• One year of technical and/or professional experience in contract administration, procurement, contracts, program management, accounting, or comparable experience.
• Bachelor's Degree from accredited college or university or equivalent experience.
• Experience with Deltek Costpoint enterprise system preferred
• Experience with CPSR audits preferred
• Detail oriented with strong price/cost analysis skills.
• Effective oral and written communication skills with all levels of the organization; strong organizational and time management skills.

Responsibilities

• Assist with defining and documenting Contracts and Procurement workflows, procedures, and desktop instructions.
• Assist in managing the Contracts and Procurement documentation repository in accordance with DCMA requirements.
• Assist in responding to audits, including the DCMA Contractor Purchasing System Review.
• Assist in conducting internal compliance reviews.
• Manage Corporate purchasing needs and issued Purchase Card responsibilities.
• Develop and maintain Contracts and Procurement data through Costpoint and spreadsheets.
• Collaborate with program/field personnel to resolve compliance issues.
• Assist in ensuring DCMA purchasing system, FAR, and regulatory requirements are met.
• Assist in managing Small Business Plans documentation and reporting.
• Negotiate and generate purchase orders; verify insurance and NDAs.
• Coordinate with finance to ensure billing aligns with contracts.

Skills

Communication

Time management

Multitasking

Teamwork

Problem solving

Attention to detail

Presentation skills

Education

Bachelor's degree

Tools

Deltek Costpoint

Microsoft Office

SharePoint

IT databases

Job description

POSITION SUMMARY

Responsible for Contracts and Procurement compliance and assistance in management of related documentation, files, policies, procedures, and processes. Responsible for end-to-end contract and procurement administration of assigned programs/customer/ business units including the preparation, review, and monitoring of proposal and contract/procurement documents for low to moderate complexity projects.

RESPONSIBILITIES

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

General:

• Assist with defining and documenting Contracts and Procurement workflows, procedures, and desktop instructions.
• Assist in the management of the Contracts and Procurement documentation repository, including but not limited to, documents, files, correspondence, meeting minutes and other appropriate and applicable documents in accordance with requirements of a DCMA approved purchasing system.
• Assist in responding to internal and external audits, to include the DCMA Contractor Purchasing System Review.
• Assist in conducting internal compliance reviews.
• Manage Corporate purchasing needs; maintain responsibility for issued Company Purchase Card.
• Develop and maintain key Contracts and Procurement data through Costpoint, spreadsheets, and/or other data systems/processes.
• Work with program and field personnel to resolve Contracts and Procurement compliance issues.
• Assist in oversight of Contracts and Procurement compliance, to ensure documents, files, correspondence, meeting minutes and other appropriate and applicable documents are maintained in accordance with requirements of a DCMA approved purchasing system, the FAR, and other regulatory requirements.
• Assist in the management of Company Small Business Plans, to include creations, management of associated documentation, and reporting requirements.
• Negotiate and generate purchase orders for materials and/or services. Ensure all vendor qualification requirements are met prior to award, including insurance, security clearance, and nondisclosure agreements.
• Work with appropriate personnel to schedule deliveries, confirm vendor performance and verify completion of prescribed segments of work prior to payment.

Contract Administration:

• Assist in providing full life cycle strategic contract administration support to internal and external clients to identify and assist in meeting contractual requirements and achieving contract compliance.
• Facilitate contract execution by working with Government Contracting Officers (COs), Administrative Contracting Officers (ACOs) as well as Contracting Officer Representatives (CORs) and individual Program Managers as necessary.
• Work with PMs/DPMs and other internal and/or external customers to ensure contractual issues and other assigned tasks are handled in a timely manner.
• Complete Project Setup Forms, per company policy, for new contract awards and modifications to existing contracts.
• Review assigned contract documents for accuracy and completion, and support through full signature process.
• Ensure timely and complete filing of all contractual documents, within established company framework.
• Coordinate with finance and accounting departments to ensure customer billing is in accordance with contract requirements and/or applicable laws and regulations and assist in ensuring prompt and accurate payment from customers.
• Assist with the resolution of contractual issues, including interpreting contract language and negotiating contract changes.
• Assist in business capture activities, to include providing responses to data calls for contract information.
• Interpret financial analysis and data of contract performance.
• Participate in Project Management Reviews as well as prepare and maintain internal contracts reports and trackers.
• Assist in business capture activities and assists in the formulation and development of technical proposal content
• Participate in project reviews, with responsibility for preparation of meeting minutes and maintain internal contracts reports.
• Assist with prepare and process contract closeout documentation in coordination with appropriate corporate Departments

QUALIFICATIONS

• One year of technical and/or professional experience in contract administration, procurement, contracts, program management, accounting, or comparable experience.
• Bachelor's Degree from accredited college or university or equivalent experience.
• Ability to work with basic business finance applications; experience with the Deltek Costpoint enterprise system preferred
• Experience with CPSR audits preferred.
• Detail oriented with strong price/cost analysis skills.
• Effective oral and written communication skills with all levels of the organization. Superior organizational and time management skills, with the ability to manage time and multiple priorities to completion.
• Ability to research, interpret and analyze precedent decisions, laws and regulations including, but not limited to, the FAR, various Agency FAR supplements and various GSA schedules.
• Problem solving skills with an analytical thought process.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced dynamic and fluid environment
• Ability to work in a team environment and display professionalism
• Keen attention to both written and numerical detail in all support areas.
• Proactive, self-motivated and innovative problem-solving disposition.
• The confidence and abilities to prepare and engage in oral and visual presentations.
• Ability to prepare file documentation consistent with requirements of a DCMA approved purchasing system.
• Proficiency and skill working with Microsoft Office, SharePoint and other IT database applications

BENEFITS

• Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.