Procurement Compliance Administrator

Gulf Coast Community Services Association; Houston (TX); On-site; USD 63,000 - 66,000; Full time

Job summary

Gulf Coast Community Services Association in Houston, TX is seeking a Procurement & Compliance Administrator to oversee procurement, contract support, inventory control, and records compliance. You will ensure adherence to federal/state/grant standards and manage procurement records to support audits.

Ideal candidates bring a Bachelor’s in a related field and 5–8 years of experience in procurement, contract administration, and compliance, with strong analytical and communication skills and the

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, or related field.
• 5–8 years of progressive responsibility in procurement, inventory & records management, insurance policies administration, contract administration, internal controls and/or compliance experience.

Responsibilities

• Administer and oversee the full procurement lifecycle.
• Ensure procurement activities comply with federal, state, grant, and internal procurement standards.
• Provide support to the administration of contracts, agreements, licenses, permits etc., ensuring required approvals, renewals, amendments, and compliance documentation are maintained.
• Review and approve purchase requisitions and purchase orders prepared by the Procurement Specialist.
• Analyze price proposals, vendor quotes, cost reasonableness, and budget availability. Negotiate terms and conditions as required.
• Review procurement reports and spending trends to create forecasts for monitoring, planning, and budget development.
• Oversee all aspects of the inventory management processes and procedures.
• Provide guidance and training on procurement, inventory, and records management requirements.
• Take affirmative steps to ensure that small and historically under‑utilized businesses are used when possible.
• Serve as the primary point of contact for vendor escalations, disputes, and performance issues.
• Ensure procurement, client, and contract files meet documentation, retention, and audit requirements.
• Coordinate retrieval and production of procurement, client, and inventory records for audits, monitoring reviews, or inquiries.

Skills

Analytical skills

Communication skills

Judgment & discretion

Organization & PM

Independent work

Attention to detail

Education

Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain, or related field

Tools

Microsoft Office

Procurement systems

Records management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Procurement Compliance Administrator

Full Time Professional Houston, TX, US

5 days ago Requisition ID: 1157

Salary Range: $63,179.38 To $66,338.35 Annually

POSITION SUMMARY

The Procurement & Compliance Administrator is responsible for administering the Agency’s procurement, contract support, inventory control, and record-related compliance activities. This role provides higher‑level coordination, oversight, and analysis to ensure procurement, inventory, and records management activities are compliant with federal, state, grant, and internal requirements; aligned with budgetary controls; and documented in accordance with records‑retention standards. The Procurement & Compliance Administrator serves as the subject‑matter resource in these areas.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administer and oversee the full procurement lifecycle.
• Ensure procurement activities comply with federal, state, grant, and internal procurement standards.
• Provide support to the administration of contracts, agreements, licenses, permits etc., ensuring required approvals, renewals, amendments, and compliance documentation are maintained.
• Review and approve purchase requisitions and purchase orders prepared by the Procurement Specialist.
• Analyze price proposals, vendor quotes, cost reasonableness, and budget availability. Negotiate terms and conditions as required.
• Review procurement reports and spending trends to create forecasts for monitoring, planning, and budget development.
• Oversee all aspects of the inventory management processes and procedures.
• Provide guidance and training on procurement, inventory, and records management requirements.
• Take affirmative steps to ensure that small and historically under‑utilized businesses are used when possible.
• Serve as the primary point of contact for vendor escalations, disputes, and performance issues.
• Ensure procurement, client, and contract files meet documentation, retention, and audit requirements.
• Coordinate retrieval and production of procurement, client, and inventory records for audits, monitoring reviews, or inquiries.

ESSENTIAL TRAITS/COMPENTENCIES:

Essential traits for this position are as follows:

• Strong analytical and problem‑solving skills
• Excellent written and verbal communication skills
• Ability to exercise sound, independent judgment and discretion
• Strong organizational and project‑management skills
• Ability to work independently and manage competing priorities
• High attention to detail with an ability to enforce policies consistently

DESCRIPTION OF WORK ENVIRONMENT

GCCSA’s work locations vary based on the duties and responsibilities of the GCCSA team members (e.g., office, workstation, classroom, food pantry, warehouse, training and/or counseling rooms). In general, the noise level is usually quiet to moderately noisy.

• People‑person
• Adaptable
• Energetic
• Results‑oriented
• Respectful
• Critical-Thinker
• Decisive
• Trustworthy
• Inclusive
• Servant‑Leader

QUALIFICATIONS AND REQUIREMENTS

The following educational/experiential, licensing/certifications, communication, and physical demands outlined below must be evident and met satisfactorily:

• Education/Experience

Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, or related field.

5–8 years of progressive responsibility in the following area(s) of procurement, inventory & records management, insurance policies administration, contract administration, internal controls and/or compliance experience.

Mathematical Skills

Basic math skills required.

Computer Skills

Intermediate proficiency in Microsoft Office applications and experience working in financial, procurement, inventory, records management, and or purchasing card systems.

Physical Demands

• move about various locations to access office equipment.
• move items weighing up to 30 pounds.
• travel to and from assigned worklocations.
• lift items from the floor up to 30 pounds.
• reach overhead and to the floor; and
• wear personal protective equipment, when necessary.

Travel Requirements

• Attend job-related activities such as meetings, training, workshops, etc., both in and out of the service areas;
• Have reliable transportation.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

GCCSA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. GCCSA makes hiring decisions based solely on qualifications, merit, and business needs at the time.

In addition, GCCSA retains the right to change or assign other duties to this position, as needed.

AMERICANS WITH DISABILITIES ACT STATEMENT

If requested, GCCSA will attempt to provide reasonable accommodation to enable employees with disabilities to perform essential functions of their job, absent undue hardship.