Procurement Comp&Audit Spec

Augusta University; Augusta (GA); On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement plan

Vacation and holidays

Job summary

Augusta University seeks a Procurement Comp & Audit Spec to ensure compliance with state laws, policies, and internal controls across purchasing and card programs. You will conduct desktop and departmental P-card audits, collect supporting documents, and prepare final findings for management review.

The role supports the Purchasing & Contract Management Department, may back up the P-Card Administrator, and enters requisitions while maintaining Bank of America Works and Health eShop governance.

Qualifications

• Bachelor's degree with a minimum of two years' experience in accounting/auditing/supply chain management processes OR Associates Degree with five years' of experience in accounting/auditing/supply chain processes OR High School Diploma, GED or equivalent with eight years' experience in accounting/auditing/supply chain processes.
• Certification as a GCPCA is expected within one year of accepting position.

Responsibilities

• Assist with desktop and departmental P-card audits; cross-reference P-Card bank, vendor and card holder information to thoroughly audit card transactions; compile information for reports and analysis relating to card transactions, generate final findings/audit reports
• Assist with interpreting, implementing and communicating laws, policies and procedures as they apply to the P-Card Program; follow up on noncompliance areas and ensure departments understand and correct problem areas
• Ensure end users utilize Health eShop as the primary purchasing tool for all vendors; audit P-Card usage for Health eShop vendors to ensure proper channels were followed; gather receipts and purchasing information to ensure procedures are followed
• Serve as Back-Up PCard Administrator; coordinate distribution of P-Cards; adjust dollar limits; delete users; mail invoices; provide monthly training on PCard Works & P-Card Utilization
• All other tasks/duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Analytical skills

Customer service

Education

Bachelor's degree

Associates degree

High school diploma

Tools

Microsoft Word

Excel

Outlook

Bank of America Works Application

PeopleSoft Financials/Purchasing System

Job description

Procurement Comp&Audit Spec

Job ID: 303881

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Supply Management Division goals are to provide a comprehensive, fully integrated supply management program that provides quality, cost effective and timely services through a well-trained, professional staff and technical resources, to meet current and future needs of Augusta University.

Job Summary

This position is responsible for compliance with all statutes, regulations, board policies and procedures pertaining to this area. The work requires knowledge of the legislation, regulations, methods used in purchasing, business and industry practices, sources of supply, cost factors, price analysis, and negotiation skills. This position will provide audit support to the Purchasing & Contract Management Department, serve as back-up to the Purchasing Card (P-Card) Administrator in maintaining Bank of America Works Application, and enters requisitions for the department.

Responsibilities

The responsibilities include, but are not limited to:

Assist with conducting desktop and departmental P-card audit

Assist with conducting desktop and departmental P-Card audits; cross- reference P-Card bank, vendor and card holder information (receipts) to thoroughly audit card transactions; compile information for reports and analysis relating to card transactions, generate final findings/audit reports

PCard Policies, Laws and Procedures

Assist with interpreting, implementing and communicating laws, policies and procedures as they apply to the P-Card Program; follow up on noncompliance areas, e.g. improper purchases, poor record keeping, etc. and ensure departments understand and correct problem areas

Health eShop

Ensure that end users are utilizing Health eShop as the primary purchasing tool for all vendors within the system and, in tandem with PCard Administrator, audit P-Card usage for all Health eShop vendors to ensure that proper channels were followed when utilizing the P-card; gather receipts, approval and purchasing information from P-Card users to make sure that procedures are being followed; assist Sourcing Analyst with Audits for Health eShop requisitions to make sure that items being purchased through the system are not abusive to State funding

Serve as Back-Up PCard Administrator

Contact end-users and coordinate distribution of P-Cards; add/update PCard numbers in Works Application per requests of end-users; adjust dollar limits on cards when requested by Card Approvers or Purchasing Specialist (P-Card Admin); delete users from system upon termination notice and deactivate card in system; sort and mail monthly P- Card invoices to end-using departments; monthly training for end-users on PCard Works & P-Card Utilization

Other duties

All other tasks/duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university with a minimum of two years' experience in accounting/auditing/supply chain management processes OR Associates Degree with five years' of experience in accounting/auditing/supply chain processes OR High School Diploma, GED or equivalent from a recognized State or Federal accrediting organization, with eight years' experience in accounting/auditing/supply chain processes. Certification as a GCPCA is expected within one year of accepting position.

Preferred Qualifications

Additional Preferred Experience

Master's degree from an accredited college or university in accounting, auditing, supply chain or related field.

Knowledge, Skills, & Abilities

ABILITIES

Excellent verbal/written communication, interpersonal, analytical, and customer service skills

Proficient in Microsoft Word, Excel, Outlook, and other computer software/databases

Advanced skills in query generation; Bank of America Works Application; PeopleSoft Financials/Purchasing System

Knowledge of Augusta University and BOR Purchasing/P-Card policies, procedures, and state guidelines/laws

Knowledge of best procurement practices

Ability to stay organized with strong attention to detail; work independently; exercise sound judgment

Ability to interact in an educational and cultural environment with a high degree of professionalism and integrity; maintain a positive attitude

Ability to maintain confidentiality

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 7

Salary: Minimum $20.29/hour - $25.34/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 9/24/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full-time employees who have been employed with us successfully for more than 6 months can be