Procurement Clerk

Alliance Global Group; Northern (KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Alliance Global Group LLC (AGG) seeks a Procurement Clerk to support the Procurement Lead in gift sourcing, design, production, procurement tracking, expediting, accountability, and delivery in a remote-work capacity. Role requires disciplined coordination with vendors, designers, protocol offices, logistics providers, and Government stakeholders.

The Procurement Clerk reports to the Procurement Lead and ensures timely status reporting, issue escalation, and quality control of all procurement

Qualifications

• Specialized experience in procurement support, material coordination, or related logistics functions.
• Ability to maintain procurement files, trackers, and closeout records.
• Experience coordinating with vendors, production teams, and government stakeholders.
• Knowledge of chain-of-custody, inventory reconciliation, and receipt verification.
• Remote-work capability and strong written/oral communication.

Responsibilities

• Coordinate official gift sourcing, design, production, and delivery in support of Government requirements.
• Maintain procurement trackers with quotes, approvals, milestones, and shipping status.
• Obtain and compare vendor pricing, lead times, and production capabilities.
• Track milestone dates and escalate schedule risks within one business day.
• Coordinate with stakeholders to resolve schedule or production risks.
• Perform routine inventory reconciliations and ensure proper custody records.

Skills

Procurement support

Material coordination

Vendor follow-up

Purchase tracking

Delivery expediting

Receiving coordination

Inventory documentation

Chain-of-custody

Education

High school diploma

Tools

Office productivity apps

Spreadsheets

Job description

Procurement Clerk Remote Work | Contingent Upon Award

Alliance Global Group LLC (AGG) is a growing Service-Disabled Veteran-Owned Small Business providing Foreign Military Sales, administrative and program management, financial management, information technology, logistics, facilities support, and litigation support services. AGG delivers responsive customer service and practical solutions to complex mission requirements.

About the Opportunity

AGG is seeking a Procurement Clerk to support the Procurement Lead in official gift sourcing, design, production, procurement tracking, expediting, accountability, and delivery requirements in a remote-work capacity. This position requires disciplined coordination with vendors, designers, production partners, protocol offices, logistics providers, and Government stakeholders to meet recurring and often compressed timelines. The Procurement Clerk reports to the Procurement Lead for daily direction, task prioritization, status reporting, issue escalation, and quality control of assigned procurement and chain-of-custody actions. The Procurement Clerk may coordinate directly with Government stakeholders, vendors, and protocol offices as directed by the Procurement Lead, while the Procurement Lead retains primary responsibility for overall procurement coordination and Government-facing task management.

Key Responsibilities

• Support the Procurement Lead in coordinating official gift sourcing, design, production, packaging, documentation, and delivery in support of Government and VIP delegation requirements.
• Report to the Procurement Lead for day-to-day task direction, procurement priorities, status updates, issue escalation, documentation review, and quality control of assigned procurement, expediting, inventory, and chain-of-custody actions.
• Maintain a procurement tracker for 100% of assigned gift actions, documenting requirements, vendor quotes, approvals, production milestones, shipping status, delivery confirmations, and closeout records.
• Obtain and compare vendor pricing, lead times, production capabilities, and delivery options for assigned procurements, targeting documented vendor options or justification for single-source urgency when compressed timelines apply.
• Track milestone dates for design approval, production start, quality review, shipment, receipt, and presentation readiness, escalating schedule risks within one business day of identification.
• Coordinate with Government stakeholders, protocol offices, vendors, designers, production teams, and logistics partners to define requirements, track milestones, and resolve schedule or production risks.
• Manage recurring and compressed procurement timelines, including urgent sourcing actions, expedited production schedules, quality checks, delivery tracking, and status reporting.
• Support design and production coordination, including proofs, specifications, art files, engraving or personalization details, packaging requirements, and final acceptance documentation.
• Conduct receipt verification for 100% of delivered gift items, confirming quantity, condition, personalization accuracy, packaging, and supporting documentation before acceptance or issue escalation.
• Maintain chain-of-custody records for 100% of high-value, sensitive, or protocol-controlled items, including date/time of custody changes, item description, quantity, condition, custodian, transfer recipient, location, and disposition.
• Perform routine inventory reconciliations of assigned gift items, with discrepancies documented, reported, and tracked to resolution in accordance with Government direction and applicable handling procedures.
• Ensure sensitive or high-value items are secured, labeled, packaged, transported, and transferred only in accordance with approved handling instructions and documented release authorization.
• Track inventory, vendor commitments, delivery confirmations, shipping documents, inspection results, and issue-resolution records using approved electronic and hard-copy systems.
• Apply protocol coordination practices for gifts presented to high-ranking officials, including attention to presentation standards, cultural considerations, sensitivity, security, and timing requirements.
• Prepare weekly or as-needed procurement status updates summarizing open actions, milestone status, delivery risks, pending approvals, chain-of-custody status, and recommended follow-up actions.
• Support remote coordination through regular communication, organized records, deadline tracking, and responsive follow-up with internal and external stakeholders.

Required Qualifications

• Specialized Experience: Must possess specialized experience performing procurement support, material coordination, vendor follow-up, purchase tracking, delivery expediting, receiving coordination, inventory documentation, or related logistical support functions aligned to WD 21030 Material Coordinator and WD 21040 Material Expediter.
• Material Coordination: Experience assisting with the coordination of material requirements; maintaining item and order status information; documenting requirements, quantities, item descriptions, vendors, delivery dates, receiving status, and closeout actions; and supporting accountability for assigned procurement actions.
• Material Expediting: Experience monitoring vendor commitments, production milestones, shipping status, delivery dates, and receipt requirements; following up on delayed or at-risk actions; and escalating schedule, production, or delivery issues within established timelines.
• Procurement Documentation: Ability to maintain complete and accurate procurement files, trackers, control logs, vendor quote records, approval documentation, production milestones, shipping records, receipt confirmations, discrepancy reports, and closeout records.
• Vendor and Production Coordination: Ability to obtain, organize, and compare vendor pricing, lead times, production capabilities, delivery options, and open issues; coordinate design proofs, specifications, personalization details, packaging requirements, and quality review documentation; and elevate matters requiring Government review or decision.
• Protocol-Sensitive Procurement Support: Prior experience supporting official gift sourcing, design coordination, production tracking, protocol coordination, Government requirements, VIP delegation support, or other high-visibility procurement actions involving presentation-ready items is preferred.
• Receipt Verification: Knowledge of procedures for verifying item quantity, condition, personalization accuracy, packaging, shipping documentation, and supporting records prior to acceptance, discrepancy reporting, storage, transfer, or issue escalation.
• Inventory and Accountability Records: Experience maintaining inventory, item-status, receiving, transfer, and disposition records; reconciling records against assigned items; documenting discrepancies; and tracking corrective actions to closure in accordance with Government direction and applicable procedures.
• Chain-of-Custody Controls: Ability to maintain chain-of-custody documentation for high-value, sensitive, customized, or protocol-controlled items, including date and time of transfer, item description, quantity, condition, releasing custodian, receiving custodian, location, authorization, and final disposition.
• Safeguarding and Handling: Ability to support safeguarding, labeling, packaging, storage, shipment, release, transfer, or disposition of sensitive or high-value items in accordance with approved handling instructions, documented authorization, and established accountability controls.
• Written Communication and Reporting: Ability to prepare clear, concise, and accurate procurement status updates, vendor follow-up notes, inventory summaries, discrepancy reports, risk summaries, chain-of-custody logs, and recommended follow-up actions for internal and Government stakeholders.
• Oral Communication and Coordination: Ability to communicate effectively with Government personnel, protocol offices, vendors, designers, production partners, logistics providers, and internal management to clarify requirements, confirm status, resolve issues, and support time-sensitive procurement and expediting actions.
• Automated Systems and Records Management: Proficiency using standard office productivity applications, spreadsheets, shared trackers, electronic procurement files, document-control systems, and remote collaboration tools to maintain accurate and retrievable records.
• Remote Work Capability: Ability to work independently in a remote-work environment while maintaining responsiveness, confidentiality, accurate documentation, deadline discipline, and reliable follow-up on procurement, material coordination, expediting, inventory, and chain-of-custody actions.
• Minimum Education: High school diploma or equivalent is required. Additional education, training, or certification in procurement support, supply chain, logistics, inventory control, business administration, contract support, or production coordination is preferred.
• Conditions of Employment: Must be a United States citizen. A security clearance is not required unless designated by the Government; however, personnel must be able to satisfy applicable suitability or background investigation requirements.

Remote Work and Item-Handling Requirements

Equal Opportunity Employer

Alliance Global Group is an Equal Opportunity/Affirmative Action Employer. Additionally, we abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 41 CFR §§ 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, or disability.