Procurement Specialist II

SmartRecruiters, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hospital plans

401(k) Retirement Plan

Life Insurance

Disability insurance

Health & Dependent Care Spending

Employee Assistance Program

Tuition Assistance

PTO & Parental Leave

Job summary

Allegis Global Solutions is seeking a Procurement Specialist II to support client procurement programs through transaction processing and sourcing activities. You will help drive visibility into services spend and ensure value delivery for clients.

Responsibilities include RFIs, SOW coordination, supplier data collection, and ongoing relationship management with clients and internal teams at AGS. Excellent communication and data analysis skills are essential.

Qualifications

• 3-5 years of procurement/procurement-related experience.
• Minimal direction for advanced responsibilities.
• Established ability to build relationships with client managers.
• Strong customer service focus and communication skills.
• Experience with procurement contracts (MSAs, SOWs, POs) and vendor management.

Responsibilities

• Provide operational support to procurement program teams.
• Manage RFIs and information requests to gather supplier data.
• Coordinate with suppliers on price, delivery, and terms.
• Monitor timekeeping, milestones, and service delivery against SLAs.
• Maintain regular client communication and proactive status reporting.
• Develop positive relationships within AGS and with clients.
• Escalate risks and coordinate with management as needed.
• Close projects in the system and notify security on end dates.

Skills

Procurement

Vendor relations

SOW management

RFIs

Data analytics

MSP knowledge

VMS tools

Communication

Education

Bachelor’s degree preferred

Tools

VMS/eProcurement

Job description

Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.

At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.

With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.

We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.

Job Description

The Procurement Specialist II is responsible for the operational support of our procurement program teams driving value to our clients through transaction and sourcing processes and working towards delivering our clients with visibility and insight into their services spend.

Responsibilities:

• Operational support of procurement process and driving value to our client through building and maintain relationships with managers and managing the procurement process with minimal supervision.
• Triage incoming requirements to determine the most appropriate engagement type.
• Assist client with establishing or extending Statements of Work (SOW) and associated resource assignments.
• Confer with suppliers to gather required information, to include price, delivery schedules and key project terms.
• Manage primary customer support activities including quality review of service provider and timekeeping and milestone tracking activities via the VMS tool, or other applicable technology.
• Develop, maintain and influence relationships with the client, as well as within AGS.
• Manage client expectations through timely feedback and proactive communication.
• Identify risk situations and coordinate with management.
• Assist in collection of data related to the performance of suppliers.
• Structure and distribute Requests for Information (RFIs) to gather supplier qualification data and information.
• Process focus to ensure that client expectations and SLAs are being exceeded.
• Field questions from clients and handle or elevate as appropriate.
• Maintain and update monthly activity and performance reports including program audit reports, SOW/project activity reports, invoice reports, etc.
• Constant and professional interaction via email and phone with client, suppliers, and other partners.
• Engage internal stakeholders to understand business objectives and desired outcomes for technology enhancements.
• Ensure all projects are closed in the system when notified of an end of engagement; ensure security department is notified of end of assignments, if applicable.

Qualifications

• Exhibits self-motivating behavior that leads to proven results.
• 3-5 years of procurement/procurement-related experience.
• Minimal level of direction needed for advanced responsibilities.
• Demonstrated results in developing successful relationships with client managers.
• Demonstrated ability to establish expectations with client managers.
• Completed AGS Way Procurement Solutions training.
• Bachelor’s degree preferred.
• Customer focus and understanding of high level of service delivery.
• Excellent verbal and written communication skills.
• Accuracy and efficiency in high volume coordination activities.
• Advanced analytical and problem-solving skills.
• Strong data competency specific to spend analysis.
• Ability to derive “data stories” from structured data elements to enable and drive decision making.
• Able to interpret complex data and distill down to meaningful and consumable elements.
• Excellent documentation skills, with high attention to detail and accuracy.
• Demonstrable knowledge of procurement and/or sourcing processes.
• Experience with VMS and/or eProcurement suite technology functionality to process requirements and Statements of Work (SOWs)
• Competency of contract terms and relationships between MSAs, SOWs and Purchase Orders.
• Foundational knowledge of the MSP value proposition, and its relation to management of services spend.
• Procurement concepts and basic negotiation skills.

Additional Information

Location disclaimer: This position is open to North America locations outside of California, Colorado, New Jersey, New York, Washington and Maryland.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

At AGS, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.